Executive Assistant I

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Executive Assistant in the Overland Park office. Full-time availability is needed, 40 hours per week. This position cannot be performed remotely.

If you are the right person for this opportunity, you will have experience creating, processing, and tracking tax documents; onboarding support; and other administrative duties, such as greeting clients and answering phones.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Office Coordinator as needed, which includes but is not limited to receive...

The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.

• Manages extremely active calendar of appointments for the CEO.
• Assists with the MD calendar, coordinating meetings, drafting routine correspondence.
• Acts as department resource in answering questions or directing concerns to the appropriate person.
• Coordinates and attends meetings.
• Prepares agenda and minutes for scheduled meetings.
• Answers phone calls and screens calls for the CEO and sets up appointments as needed.
• Makes travel arrangements when needed.
• Assists other leadership as necessary.
• Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.
• Manages special projects as designated...

COMPANY

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award.

POSITION SUMMARY

We are seeking an Executive Assistant who will provide executive-level support to the CEO of the firm. The primary responsibilities of this role are to maintain the CEO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support for domestic and international travel, and work on operations-related projects. The person will report directly to the CEO based in Seattle, WA.

KEY RESPONSIBILITIES

• Maintain an accurate and detailed calendar for the CEO. Manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes and anticipate and...

Slip Robotics is a fast-growing robotics startup specializing in the development of innovative autonomous mobile robots for various industrial applications. We are currently seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team.

As an Executive Assistant at Slip Robotics, you will play a critical role in ensuring the smooth operation of our organization by managing schedules, coordinating meetings, and handling a variety of administrative tasks.

Responsibilities:

• Coordinate schedules and appointments for the executive team.
• Manage and prioritize incoming communications and correspondence.
• Arrange travel arrangements including flights, accommodations, and transportation.
• Prepare and organize materials for meetings, conferences, and presentations.
• Take meeting minutes and maintain accurate records.
• Assist in the preparation and...

Senior Management Analyst (Front Office Executive Assistance) (15.11)

OCT Consulting, LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

OCT is currently looking for a Senior Management Analyst (Front Office Executive Assistance).  This position will have a 75% in office requirement and is contingent upon contract award.

Role:

OCT is looking for a Sr. Management Analyst to support the CISA Infrastructure Security Division Front Office. ISD conducts and facilitates vulnerability and consequence assessments to  help critical infrastructure owners and operators, and State, local, tribal, and...

Our Company:  BCI Brands. designs, sources, and markets nationally and internationally an extensive range of women's career, casual sportswear, and dresses. Their products are sold through all primary retail distribution levels principally under various trademarks and under private label brand names.

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Reports to: President, BCI

Responsibilities:

• Efficiently manage the President’s schedule, coordinating appointments, meetings, dinners, and travel arrangements.
• Act as the primary point of contact between the President and internal/external stakeholders, handling correspondence and inquiries.
• Schedule and organize executive meetings, prepare meeting materials, and take minutes when necessary.
• Greet incoming clients and visitors at the office; represent the face of the company.
• Arrange...

Description

We are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and have the ability to prioritize and juggle multiple tasks.

Responsibilities

• Provide comprehensive support to Vice President, Residential Sales & Marketing, including managing calendars, scheduling meetings, and making travel arrangements.
• Handle incoming and outgoing correspondence, prioritize emails, and draft correspondence on behalf of executives.
• Prepare and organize meeting materials, presentations, and reports.
• Coordinate and manage logistics for meetings, conferences, and events, including booking venues and arranging...

About Catena:

At Catena, we redefine overseas hiring by cultivating talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Senior Executive Assistant - Operations Associate
Work schedule: Full Time | 40 hours per week | Monday to Friday | Can work MST or CST business hours (9AM - 5PM, Monday to Friday)
Salary Range: $1,200 - $2,000 (negotiable depending on skills/exp)

The client is looking for a proactive individual who thrives in a dynamic environment and is not limited to performing assigned tasks. The ideal candidate should...

About the Organization

Good Sports drives equitable access in youth sports and physical activity, by supporting children in high-need communities to achieve their greatest potential, on the field and in life.  Founded in 2003 with a donation of 500 basketballs, Good Sports has grown into a national organization that has donated over $105 million worth of new sports equipment to give over 9.8 million kids a chance to play.

At Good Sports, we believe that a diverse workforce is essential to spark innovation, improve performance, and foster an environment of authenticity and teamwork. In so doing, we are committed to creating an equitable and inclusive culture, implementing an inclusive performance management process, building a diverse team and board of directors, and supporting equal access to sports throughout our community.

Good Sports is an equal opportunity employer and encourages applications from all qualified individuals of every race,...

COMPANY OVERVIEW

CBH Homes is a best place to work in Idaho and is Idaho’s #1 home builder based out of Meridian, Idaho.  We’re an award winning company with high growth and killer benefits and we’re looking for an amazing, full-time Executive Assistant to join our team of high producers. If you are a highly organized Executive professional with experience or the desire to support a team, read on to learn more about this exciting opportunity!

POSITION OVERVIEW

This is a full-time in-person position. Typical hours for this role are 8am-5pm, Monday-Friday; on occasion, there is a need to work additional hours early mornings, evenings, and weekends during events throughout the year.

MISSION

The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all of the Executive details, and clearing the path for them to continue to lead the way and make great contributions to our...

Parallel Employment Group is currently seeking a dedicated and professional Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the Chairman and CEO and ensure smooth operation of daily activities. This position required the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Provide sophisticated schedules, calendars, and appointments for executives
• Coordinate and prepare materials for meetings and presentations
• Handle sensitive and...

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Quick Service Restaurant (QSR) Executive Assistant in the Topeka office. Full-time availability is needed, 40 hours per week. After initial training of approximately 3 - 6 months, a hybrid-remote work schedule can be discussed.

If you are the right person for this opportunity, you will have experience providing high level administrative and confidential support to leaders of the organization. You will also be organized, detail oriented, and self-motivated with superb professionalism and collaborative skills.

Essential Functions and Responsibilities:

• Provide administrative...

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and...

New Virginia Majority (NVM), Virginia’s leading civic engagement organization, builds power in
working-class communities of color across the Commonwealth. We organize around issues of
racial, economic, and environmental justice year-round through mass political education,
intensive leadership development, mobilization, and mass voter outreach. We fight for a
Virginia that is just, democratic and environmentally sustainable. We are an equal opportunity
employer.

POSITION:
Executive Assistant

POSITION TYPE:
Full-time

LOCATION:
1 position available in one of 2 locations: Northern VA or Richmond, VA

DESCRIPTION:
New Virginia Majority is looking for an experienced Executive Assistant with strong
organizational skills to support our Co-Executive Directors. Must be highly organized and have
the...

HR-Rethought is a growing fractional HR and Recruiting company based in south Overland Park, KS with clients across the country. We partner with small to midsize businesses – providing as little or as much HR/Recruiting support as needed! Our diverse portfolio of clients cross all industries - from manufacturing to engineering to retail services and beyond!

We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our ideal candidate is self-motivated, extremely organized, and experienced in providing C-level support.

Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:

• Positive Energy
• Swiss Chameleon
• Humble Hustler
• Fearless Winner
• Others First

We are looking for the following team member:

As an Administrative Assistant for HR-Rethought your role...

About Infinite Reality:

Infinite Reality, Inc. provides world-class tools and services that enable creators and companies to develop fully realized immersive experiences. These experiences foster creativity, personal connections, and limitless value for brands looking to shape the future of audience engagement and commercial opportunity. Our vision for an open Metaverse makes each brand, creator, and citizen the master of their digital experiences, their data, and how they distribute content, commercialize their creations, and build communities.

Role Overview: 

We are looking to bring on an experienced Human Resources Assistant to play a crucial role supporting the Chief People Officer and VP of Talent Acquisition during this exciting time of significant growth. This individual will provide administrative support to the CPO and VP of TA while ensuring the smooth execution of task prioritization in...

The Van Dyk Group, a renowned real estate company, is seeking a Personal Assistant to the Chief Executive Officer (CEO) and Chief of Staff (COS) to join our dynamic team. As the Personal Assistant, you will provide comprehensive administrative support to the CEO and COS and ensure the smooth functioning of their daily operations. You will also assist with various tasks and projects, both internal and external, to help drive the company's success.

In this role, you will be responsible for managing the CEO and COS's calendars, coordinating travel arrangements, organizing meetings, drafting and editing documents, and handling confidential information with utmost discretion. You will also serve as a liaison between the CEO, COS, and internal/external stakeholders, facilitating effective communication and collaboration.

Responsibilities

• Manage complex calendars, including scheduling and prioritizing appointments, meetings, and travel arrangements
...

Infleqtion is a global quantum technology company solving the world’s most challenging problems. The company harnesses quantum mechanics to build and integrate quantum computers, sensors, and networks. From fundamental physics to leading edge commercial products, Infleqtion enables “quantum everywhere” through our ecosystem of devices and platforms.

Position Summary

The Executive Assistant will provide a full range of administrative support to the CEO and other C-Suite staff. Must be able to maintain confidentiality and handle sensitive information. This role will also interact with all organizational levels and external partners.

We currently have offices in Boulder & Louisville, CO; Chicago, IL; Madison, WI; Melbourne, AU; and Oxford, UK. Learn how Infleqtion is revolutionizing how we communicate, navigate, and discover at www.infleqtion.com. We are recruiting for an Executive Assistant to CEO.

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