Executive Assistant I

The world's largest asset class, debt, operates with the worst data.

Technology has revolutionized equity markets with electronic trading, quant algos and instantaneous news. However, in debt capital markets, the picture is completely different. It still behaves like it’s in the 1980s; trillions of dollars of trades are placed over the phone, news is slow, and corporate credit information is imperfect and scattered.

Our mission is to change this.

9fin's proprietary technology delivers fast and comprehensive financial, credit, legal & ESG analysis. Our clients are able to make faster, more informed decisions, win more business and most importantly, save time.

Our fast growing list of clients include 9 of the top 10 Investment Banks, leading Asset Managers, Hedge Funds and Law Firms.

The opportunity

We are looking for a full-time Executive Assistant to support our...

Job Summary:

Provide support to the executives in multiple areas such as HR, Accounting,  benefits, staffing and employee relations. Maintain files. Process new hires, status changes and terminations.  Prepare special reports such headcount and department lists.  Act as a resource to employees regarding policies, contracts, and benefits. Assists the Human Resources Manager with new process development and continuous improvement. Assist Accounting Manager with accounts receivable, accounts payable, bookkeeping.

Essential Job Functions:

• Hiring and On-boarding – Prepare contingent offer letters and coordinate all steps of the hiring process with the applicant including background screening and the I-9 process. Keep the hiring manager informed and notify affected departments as necessary.  Enter all new hire data in HR Systems and maintain appropriate records.  Create a successful...

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant Floater provides high-level, quality support to Consultant(s) during an Executive Assistant’s vacation, leave, etc. This role also provides administrative assistance in all aspects of our engagements, relieving the Executive Assistants of administrative burden on projects. This individual must be comfortable with ever-changing tasks and must possess a high level of flexibility. Reliability, as well as the ability to organize and prioritize tasks...

About the Role

The Assistant Executive Chef is responsible for all aspects of the culinary program, both current & existing venues, but also future development projects.

Position Responsibilities

• Be recognized as a culinary subject matter expert with an insatiable appetite for culinary innovation and menu development, always staying ahead of culinary trends.
• Exercise an entrepreneurial spirit, presenting to the Vice President of Food & Beverage strategies & opportunities for development of the culinary program. This will include adoption of technology in the culinary space, new dining concepts, purchasing efficiencies, amongst other items.
• Assists with proforma creation for future concepts.
• Work directly with Executive Chef and culinary team to create marketing & promotion opportunities to build branding opportunities for the culinary program.
...

Executive Assistant
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About North Park
Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago’s northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park University’s core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender.

North Park University is located in the Albany Park neighborhood of Chicago, one of the most...

Who we are:

ICAST (International Center for Appropriate and Sustainable Technology) is a 501c3 nonprofit that delivers green upgrades to multifamily affordable housing (MFAH) properties to fight the affordable housing, climate change, and social equity crises. We motivate people to act, leading to results that foster local economic development, environmental stewardship, and social responsibility. By 2025, we aim to serve 100,000 LMI households annually, reduce their utility costs by $270 Million and Carbon emission by 1.5 million tons, create 2,000 sustainable jobs, and invest over $100 Million in local communities.

Our Work Environment:

Collaborative, entrepreneurial, fast paced, inclusive, work/life balance, established career paths for certain positions, opportunities to job shadow, flexible schedules, robust onboarding, and above all passion for what we do.

Would you like to know more about working at...

Streamline Innovations, Inc. is seeking a highly motivated and detail-oriented Executive Assistant for its San Antonio, TX office. The Executive Assistant will support our CEO and other assigned leadership staff. The ideal candidate will be mid-level with experience in a related role, capable of handling a variety of administrative tasks with efficiency and professionalism. This role is critical in ensuring the smooth operation of the executive office and contributing to the overall success of Streamline Innovations.

Duties and Responsibilities

• Provides comprehensive administrative support and assistance to the CEO and other assigned leadership staff, ensuring a professional and efficient executive office environment.
• Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of the CEO, reviewing contents to determine importance, and summarizing and/or...

Navion of Rocky Mount, a Navion Senior Solutions Community located in Rocky Mount, NC, is looking to add a leader to be the Assistant Executive Director. An excellent Assistant Executive Director is an influential manager with ability to lead and motivate all members of the organization. They will oversee all operations and be responsible for all aspects of financial performance of the community. They have great communication skills, the ability to create a growth-oriented workplace for our team members, and a love of our residents.

Responsibilities

- Ensure positive engagement of residents, family, friends, and team members by maintaining a positive, open-door atmosphere

-Demonstrate effective communication, lead by example, ensure outstanding attention to detail in resident care and well being

-Set standards for quality assurance and foster positive family relationships

-Oversee all aspects of operations, including care delivery, food...

Pivot Strategies is a different kind of communications company. We are revolutionizing communications consulting. We have a dream list of clients who are some of the world's most admired companies. We have a team of rock stars that ask provocative questions and do out-of-this-world work. We are experts in internal communications, change management and training. Leading with expertise and curiosity, we build alignment with teams and create communications that reflect our clients' culture and brand. We give clients confidence and joy because we bring experience, momentum, resourcefulness and creativity. Watch our video to learn more.

OUR VALUES:

• Positive mental attitude: We start with yes, we love to learn and enjoy a challenge.
• Better is possible: We uphold premium standards, always put in the extra effort and go above and beyond.
• Self-care is non-negotiable: We lead...

Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk! 

Position Title...

About Us

Steer Health is a high-growth digital health company revolutionizing the healthcare industry with its AI fueled Growth and Automation platform. We're committed to creating innovative, patient-centric solutions that improve healthcare outcomes and transform the patient experience.

The Opportunity

The Executive Assistant will be a vital partner to our CEO, providing high-level administrative, strategic, and operational support. This is a fantastic opportunity for a proactive, highly organized, and detail-oriented individual to contribute to a dynamic, fast-paced environment while making a genuine impact in the digital health sector.

Requirements

• Calendar and Schedule Management: Proactively manage the CEO's complex calendar, ensuring priorities are reflected. Schedule appointments, meetings, conferences, and travel arrangements. Prepare and coordinate all meeting...

The Organization

What if K-12 education were designed to help all students develop lives of meaning and purpose? Wayfinder was founded at the Stanford d.school to answer this question. Our goal is to double our impact each year for the coming years. Our vision is to become the preeminent SEL curriculum company in the world — leading the global movement of purpose, meaning, and belonging-based education worldwide. 

What We Value

You’ll be joining a team of incredibly motivated and dedicated staff members committed to living our organization's values. We work collaboratively across teams, and we feel and act like a purpose-driven organization. To the best of our abilities, each person’s role aligns with their own sense of purpose, which feeds into Wayfinder’s larger sense of purpose.

Read this article about our workplace culture in Conscious Company.

We value access, equity, diversity, and belonging, and these values are represented in our...

At Amarillo College, our mission is: ​Transforming our community and economy through learning, innovation, and achievement. ​Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Full-Time Executive Assistant II - President's Office who will be all-in on our mission and who will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings as required.

Requirements

EDUCATION

Required: Associate's Degree.

Preferred: Bachelor's...

Our Company:  BCI Brands designs, sources, and markets nationally and internationally an extensive range of women's career, casual sportswear, and dresses. Their products are sold through all primary retail distribution levels principally under various trademarks and under private label brand names.

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Reports to: President, BCI

Responsibilities:

• Efficiently manage the President’s schedule, coordinating appointments, meetings, dinners, and travel arrangements.
• Act as the primary point of contact between the President and internal/external stakeholders, handling correspondence and inquiries.
• Schedule and organize executive meetings, prepare meeting materials, and take minutes when necessary.
• Greet incoming clients and visitors at the office; represent the face of the company.
• Arrange...

Join Mangone Law Firm, LLC as an Executive Assistant!

Since 2012, at Mangone Law Firm, LLC, we have been dedicated to helping New Americans obtain legal status in the U.S. Based in New Jersey, we represent immigrants nationwide, focusing on keeping our clients safe and reunited with their families. We pride ourselves on doing exceptional work for our clients, we know their struggles, and we care.

Job Description:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. If you have outstanding communication and technical skills, can handle multiple tasks simultaneously, and are fluent in Spanish and English, we want to meet you!

Requirements

Responsibilities: In this role, you will have several primary responsibilities, including:

• CEO Assistant: Operates as the CEO's direct...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary
• Execute general...

About the Role

We are looking for an experienced & professional Executive Assistant to join our small, friendly team. As EA you will provide direct support to 2 senior Heavybit partners. Your role will include administrative responsibilities such as making travel arrangements, coordinating calendars, filing expenses, scheduling meetings with founders & investors, responding to emails on the partners’ behalf, event and project coordination, and light office duties. You should be highly organized, detail-oriented, capable of moving multiple things forward with minimal supervision while communicating effectively. An ideal candidate is able  to anticipate & address the needs of the partners and work together with the team to ensure their time with prospects and portfolio cos is maximized. This is a full-time hybrid position based in San Francisco and as such candidates must be available to be in-office regularly. 

About...

We are in the process of staffing an Executive Assistant for an insurance firm in Shreveport, Louisiana. The client needs someone to handle the following responsibilities. If you are interested, please complete the application.

NEEDS

• Must be located in Shreveport, Louisiana metro area or willing to locate
• Manage up
• Plan, organize, and manage calendar (resolve overlapping commitments and protect time for priorities)
• Arrange travel schedules and reservations
• Manage various administrative tasks
• Open up the office each morning Monday-Friday
• Become go-to person for office
• Greet clients professionally in-person and on the phone
• Platforms:
• Microsoft (PowerPoint, Excel, email)
• Social Media (Facebook and LinkedIn)

Requirements

• Experience as executive assistant / personal...

This position will report into our Chicago office

Avoq is seeking an Executive Assistant to support the Managing Partner and Strategic Communications Partners. This person will help guide and assist senior leadership by using their excellent organization, communication, and interpersonal skills to optimize the leader’s schedules and ensure that they can continue to deliver results for our clients. 

WHO YOU ARE

• A jack-of-all-trades, excited about using an eclectic mix of talents and skills everyday.
• Excellent organization, communication and interpersonal skills.

WHAT YOU’LL DO

Administrative:

• Manage the appointment calendar of the Managing Partner.
• Manage the expense reporting for the Managing Partner and Strat Comms Partners as needed.
• Proof-read company and client-facing documents.
• Reserve travel arrangements.
• Schedule client, new business and internal...

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.8 billion in grants to more than 850 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to...

We are looking for an exceptional right hand Executive Assistant for our CEO who manages a portfolio of businesses focused on dog lovers. Our mission (and yours if you accept it) is to help improve the quality of life for dogs and the people who love them. We have been doing this since 2003 and we’re poised for exponential growth in 2024. Our CEO James Jacobson needs help, pronto.

As the CEO’s Right Hand, you will:

• Interface with him multiple times a day via phone, video chat and Microsoft Teams.
• Help the CEO manage our distributed team of contractors all over the world. (We call ourselves Team Dog.)
• Help manage projects in areas as diverse as operations, marketing, customer relations, sales initiatives, podcasting, publishing and public relations.
• You must be a quick professional with great time-management and multitasking abilities.

A Critical Member of Our Team

Your diligence...

Our Company:  BCI Brands designs, sources, and markets nationally and internationally an extensive range of women's career, casual sportswear, and dresses. Their products are sold through all primary retail distribution levels principally under various trademarks and under private label brand names.

________________________________________________________________________________

Reports to: President, BCI

Responsibilities:

• Efficiently manage the President’s schedule, coordinating appointments, meetings, dinners, and travel arrangements.
• Act as the primary point of contact between the President and internal/external stakeholders, handling correspondence and inquiries.
• Schedule and organize executive meetings, prepare meeting materials, and take minutes when necessary.
• Greet incoming clients and visitors at the office; represent the face of the company.
• Arrange...

Global Life Science Hub has taken on an assignment for their key CRO client that is looking for a new Executive Assistant that will have a pivotal role in supporting the CEO.

You will have the opportunity to work for a small Contract Research Organisation of 100 employees across Europe and the US with huge expansion plans over the next 12 months. The client has been making a massive name for themselves in the industry recently due to their virtual way of getting clinical trials done quickly and effectively.  

The appointed candidate must be organized, proactive, and thoughtful and possess a strong history of successfully managing conflicting priorities, interacting with external partners and clients, and establishing clear communication channels internally across multiple departments and functions.

Responsibilities:

• Assisting with all aspects of administrative support for the CEO, and other executives as requested.
...

Hey there!

This is the team at Entreprenör Limited. Before diving into the specifics of our job opportunity, let’s give you a bit of background about who we are and what we stand for.

At Entreprenör Limited, we pride ourselves on our strong Nordic ties, embodying a no-nonsense approach to business with a keen focus on technological solutions for efficient...

At Mibura, we believe that infrastructure powers progress. That execution is as essential as innovation. That better collaboration builds better technology. Trusted by the world’s leading technology companies for 15 years, we move, store, process and secure the world’s data with silicon focused solutions designed for our customers’ current needs and future ambitions. Through a process of deep collaboration and transparency, we’re ultimately changing the way tomorrow’s enterprise, cloud, defense, and carrier architectures transform—for the better.

The data infrastructure that our customers build has never been more critical to our global economy. It’s what’s keeping the world connected, businesses running, and information flowing. If you’re ready to excel, innovate, and truly enjoy your work, apply now for the position detailed below.

The Opportunity

Mibura is looking for a motivated Executive Assistant to join our growing team. At Mibura, we are...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Document Crunch is seeking a Part-time (20-30 hours a week) Executive Assistant to join our amazing, tight-knit team. You’ll be supporting our CEO to ensure he is staying organized and making best use of his time growing and scaling the business. In this position, you will be responsible for managing day-to-day administrative tasks, efficient calendar management and travel and event coordination. This role requires exceptional attention to detail, the ability to manage multiple priorities, and a high level of discretion. A highly organized and proactive individual will thrive in this position. A must for this position (and everyone on our team) is to stay true to our core values:

We Are Warmhearted

Our success is powered entirely by our people who are real and approachable. We foster an environment that is warm, fun and welcoming for everyone.

We Are Inspired

We care deeply...

Who We Are

Our vision at Amare is to lead the global mental wellness revolution. By inspiring people to love and believe in themselves, we envision they will live an extraordinary life and make a difference for others. We work hard to make a difference in the lives of others as demonstrated through our products and unique culture. When you join our team, you’ll help provide meaningful mental wellness solutions for decades to come. Joining Amare at the ground level means team members also get the opportunity to learn about different areas of the business, keeping them involved firsthand in the company’s mission and goals.

Job Summary

We are currently seeking a full-time Sr. Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for Amare's Chief Executive Officer. To be successful in this role, they are expected to be highly professional, well-organized with excellent...

The Executive Administrative Assistant will provide high-level administrative support to the executives of Jammer Door. This role requires excellent organizational and communication skills, as well as the ability to handle confidential information with discretion and professionalism.

Key Responsibilities:

• Manage executive calendars, including scheduling meetings and appointments

• Coordinate travel arrangements and itineraries

• Prepare and edit correspondence, reports, and presentations

• Screen and direct phone calls and emails

• Maintain and organize executive files and documents

• Arrange logistics for meetings, conferences, and special events

• Assist with preparing and monitoring budgets and expense reports

• Conduct research and compile data for various...