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Executive Assistant

Rallye Motor Company

Westbury, new york


Job Details

Full-time


Full Job Description

The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant to join our dynamic team and support our executive leadership.

The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record as an executive assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.

Pay Range: $65,000 - $85,800

Responsibilities:

  • Administrative Support:
    • Manage executive calendars, appointments, and travel arrangements.
    • Act as a primary point of contact between executives and internal/external stakeholders.
    • Handle confidential and sensitive information with the utmost discretion.
    • Performing minor accounting duties, such as expense reports, event budget tracking, etc.
    • Maintaining comprehensive and accurate records.
  • Communication:
    • Draft, proofread, and edit correspondence and reports for executives.
    • Facilitate effective communication within the executive team and across departments.
    • Get to know visitors, vendors, clients, and the employees,  and identify their purpose and relationship to and within the organization.
  • Meeting Coordination:
    • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
    • Attend meetings, take accurate minutes, and follow up on action items.
  • Data Management:
    • Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
    • Maintain and update key databases, ensuring accuracy and completeness.
  • Project Assistance:
    • Support executives in various projects, coordinating tasks and timelines.
    • Conduct research and compile information to assist with strategic initiatives.
  • Event Planning:
    • Assist in planning and coordinating corporate events, client meetings, and special projects.

Requirements

  • Experience: Minimum of 3 years of experience as a personal assistant or executive assistant supporting multiple C-Level executives, preferably in a luxury automotive or high-end retail environment.
  • Education: High school diploma at least two years of college preferred
  • Valid driver’s license
  • Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc. 
  • Windows Computer knowledge, Apple device knowledge. 
  • Able to work in an environment with many moving parts and people.
  • Exceptional organizational and multitasking abilities.
  • Excellent organizational and time management skills
  • Strong verbal and written communication skills. 
  • High level of attention to detail and accuracy.
  • Ability to maintain confidentiality and exercise discretion.
  • Familiarity with office machines, gadgets, how to work them, etc.
  • Ability to exercise discretion and maintain confidentiality.

Benefits

  • Great benefits package including medical, dental and vision coverage for employee & family!
  • Company paid life insurance and optional additional coverage.
  • Voluntary short term and long term disability available.
  • Additional voluntary benefits including Aflac and LegalShield!
  • Paid time off!
  • Paid holidays!
  • 401K plan.
  • Employee Assistance Program.
  • Employee discounts on luxury automotive products and services

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