Executive Assistant
Rallye Motor Company
Westbury, new york
Job Details
Full-time
Full Job Description
The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant to join our dynamic team and support our executive leadership.
The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record as an executive assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.
Pay Range: $65,000 - $85,800
Responsibilities:
- Administrative Support:
- Manage executive calendars, appointments, and travel arrangements.
- Act as a primary point of contact between executives and internal/external stakeholders.
- Handle confidential and sensitive information with the utmost discretion.
- Performing minor accounting duties, such as expense reports, event budget tracking, etc.
- Maintaining comprehensive and accurate records.
- Communication:
- Draft, proofread, and edit correspondence and reports for executives.
- Facilitate effective communication within the executive team and across departments.
- Get to know visitors, vendors, clients, and the employees, and identify their purpose and relationship to and within the organization.
- Meeting Coordination:
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Attend meetings, take accurate minutes, and follow up on action items.
- Data Management:
- Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
- Maintain and update key databases, ensuring accuracy and completeness.
- Project Assistance:
- Support executives in various projects, coordinating tasks and timelines.
- Conduct research and compile information to assist with strategic initiatives.
- Event Planning:
- Assist in planning and coordinating corporate events, client meetings, and special projects.
Requirements
- Experience: Minimum of 3 years of experience as a personal assistant or executive assistant supporting multiple C-Level executives, preferably in a luxury automotive or high-end retail environment.
- Education: High school diploma at least two years of college preferred
- Valid driver’s license
- Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc.
- Windows Computer knowledge, Apple device knowledge.
- Able to work in an environment with many moving parts and people.
- Exceptional organizational and multitasking abilities.
- Excellent organizational and time management skills
- Strong verbal and written communication skills.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion.
- Familiarity with office machines, gadgets, how to work them, etc.
- Ability to exercise discretion and maintain confidentiality.
Benefits
- Great benefits package including medical, dental and vision coverage for employee & family!
- Company paid life insurance and optional additional coverage.
- Voluntary short term and long term disability available.
- Additional voluntary benefits including Aflac and LegalShield!
- Paid time off!
- Paid holidays!
- 401K plan.
- Employee Assistance Program.
- Employee discounts on luxury automotive products and services