Executive Assistant - CEO

Sinch is looking for an Executive Assistant! In this role, you will be responsible for supporting our Chief Executive Officer (CEO), along with other leadership team members. This position is considered a key partner and will engage across the Executive Leadership Team to drive efficiencies and effectiveness of the team. Responsibilities will include management of schedules, coordination of leadership team meetings, Board of Director coordination and preparation, expenses, travel, executive operational cadences, and program management.

The ideal candidate will have proven success in an Executive Assistant role supporting Senior, Executive-level Leaders, with a special focus on communication and collaboration within a global environment.

Responsibilities

• Optimize the Executive Leaders effectiveness in respect to calendar management, travel coordination, and expense management.
• Manage all aspects of business travel arrangements such as booking flights and stays, preparing travel itineraries, transportation, reservations, making changes as needed and submitting expense reports.
• Comprehensive and pro-active calendar management, including but not limited to managing all meetings, events, Executive Team meetings, offsites and 1:1s.
• Provide hands-on support to leadership meetings including agendas, minute taking, report generation, follow-up documentation and coordination of action items, owners, and timelines for follow-up.
• Prioritize and problem solve incoming issues and concerns on behalf of the Leaders using sound judgment and decision making.
• Manage and coordinate with yearly and quarterly planning process (OKR’s/Rock’s) keeping the leadership team accountable to actions.
• Management of Board of Director and Executive Leadership Team events and offsites as required. Working with key stakeholders across our global sites for delivery including preparation of materials, cost management and delivery of key outcomes.
• Create and maintain the annual operational calendar and evolve operational cadences for the Executive Leadership Team including optimizing the operating rhythm and meeting effectiveness.
• Manage and support projects, track progress and communicate updates to stakeholders in a timely manner.
• Maintain strict confidentiality relating to business and personal dealings.

Requirements

• Previous experience as an Executive Assistant to a CEO, President, or C-Suite Executive.
• Located in either Eastern or Central time zone in the United States
• Experience with program management and execution of complex, cross-functional programs.
• Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time.
• Ability to effectively communicate at all levels, particularly to work closely with the C suite.
• Demonstrated collaborator willing to apply initiative in the work environment.
• Strong attention to detail & organizational skills.
• Advanced skills and knowledge in the Microsoft Office suite.

Benefits

• STAY HEALTHY: We offer comprehensive market competitive medical, dental, and vision plans. A variety of supplemental plans are also provided to meet your individual needs including access to telehealth for all participants.
• CARE FOR YOURSELF: Take advantage of our free virtual counseling resources through our global Employee Assistance Program. Your mental health is as important as your physical health.
• SECURE YOUR FUTURE: Plan for your future with our Roth and Pre-tax 401(k) options including an employer match for all participants.
• TAKE A BREAK: Enjoy a generous paid time off program. We value balance and understand that performance at work requires time to rest at home and/or rejuvenate on vacation.
• PUT FAMILY FIRST: We know that families can be built in a variety of ways; therefore, we offer paid parental leave and family planning support.
• WORK WHEREVER: Our flexible remote work offerings allow you to work wherever you’re the most productive and successful. It’s what you do, not where you work, that matters.
• MAKE AN IMPACT: Support betterment in your community and beyond by taking paid time off to support a volunteer program of your choice.

If you’re looking for the next opportunity in your career and want to work for a growing tech company, then apply now!

The annual starting salary for this position is between $89,121 - $116,971 per year. Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications.
This role will be accepting applications until July 11th, 2024 at a minimum. Please note that the application timeline may be flexible to accommodate a comprehensive candidate evaluation.