Voadera - Executive Assistant

Hi, I’m Jasim, and I’m excited to share a bit about Voadera with you.

We are a dynamic E-commerce company, selling name brand products in a wide range of categories. Based in the Minneapolis area, we’ve been in business for 8 years and have five locations across the US. Our overseas office helps with technical and administrative support, which lets us focus on what we do best.

Voadera is growing quickly, and we have big plans to expand our partnerships with brands, vendors, and suppliers, as well as develop our own brand. To help us on this journey, we’re looking for a friendly and organized person to join us as an Executive Assistant. This role will be key in supporting our senior management team and keeping things running smoothly across different departments.

We are looking for someone who would match Our Values :

1. Great Character - We act in a God fearing manner and display proper etiquette when interaction with others.

2. Competitive Greatness - We have a sense of urgency to do great things, be our best and always move froward.

3. Value Drive - We are resourceful and do the best with what we have.

4. Team Spirit - We HUSTLE, work collaboratively with high morale and a great sense of camaraderie.

If you’re someone who loves keeping things organized and enjoys helping others, we’d love to meet you.

We are looking for a seasoned Executive Assistant to join our team and support our senior management.

This isn't your typical EA role - our ideal candidate will bring a wealth of experience and be ready to handle a wide range of responsibilities in a fast-paced environment.

In this role, you will:

📅 Manage executive calendars, schedule appointments, meetings, and travel arrangements

📝 Coordinate and prepare materials for meetings, including agendas, presentations, and reports

📧 Draft and manage correspondence and communications on behalf of the executive

🔍 Conduct research and compile data to support decision-making processes

💰 Assist with budget tracking, expense reports, and invoice processing

📁 Manage and organize company folders and company AORs/SOPs

📈 Provide strategic administrative and project management support for the executive

🚀 Lead and coordinate multiple projects to ensure timely completion and alignment with company goals

🗂 Develop project plans, monitor progress, and communicate updates to stakeholders

🎯 Lead the recruitment process by sourcing, screening, and interviewing candidates for various positions within the company

👋 Manage the onboarding process for new hires, ensuring they are properly integrated into the company

🎉 Plan and execute various team events and off-sites

🗣 Act as a point of contact for employee concerns and provide support for resolving issues

🏅 Assist in organizing employee recognition and morale-boosting activities

We're looking for someone with strong leadership abilities, who has the potential to grow into a Chief of Staff role. 

You should be quick and responsive, with a keen eye for accuracy. 

You should also excel at creating documents and organizing systems, making everything run smoothly. 

Working Hours ⏰:  This is a full-time role, with a preference for Central Time Zone hours and availability on weekends, especially Saturdays, if needed. You’ll be part of a vibrant team in a growing company, playing a key role in our success!

Requirements

To excel in this role, you need to have: 

✅ 2-4 years proven experience as an Executive Assistant or similar role.

✅ Experience in project management and familiarity with project management tools and methodologies.

✅ Proven experience in recruiting, hiring, and onboarding processes.

✅ Experience working with executives in a rapidly growing environment, preferably in SaaS or in consulting/agency environments.

✅ Strong organizational and time-management skills.

✅ Excellent verbal and written communication abilities in English.

✅ Proficiency in Google G-Suite Apps and Microsoft 365.

✅ Tech savviness and determination to learn new things quickly.

✅ Ability to prioritize tasks and work efficiently under pressure.

✅ Ability to manage many projects at once and excellent organization skills

✅ High level of professionalism, discretion, and confidentiality.

✅ A can-do attitude and natural ability to adapt in a dynamic environment.

Brownie Points for:

✅ Bachelor's degree in business administration or related field

✅ Knowledge of e-commerce operations

If you’re up for the challenge, go ahead and apply!

Benefits

What’s in it for you?

💰 Earn a monthly salary of $2000*

🌟 Work remotely from anywhere in the world.

🌴 PTO: Unlimited paid time off.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with Voadera to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the Voadera’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Voadera, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at esther@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

To make sure you receive updates on your application please add esther@jobrack.eu to your email address book.  

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq