Executive Personal Assistant

ManoByte, a leading business transformation company, is seeking a highly organized and proactive Executive Personal Assistant to support our CEO, Kevin Dean. The ideal candidate will handle administrative tasks, including basic QuickBooks data entry and management, ensuring efficient operation and productivity. This is a fast-paced role that requires balancing multiple projects simultaneously.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Perform basic QuickBooks data entry and assist with financial management tasks.
• Handle correspondence, emails, and phone calls on behalf of the CEO.
• Prepare reports, presentations, and other documents as needed.
• Coordinate and manage various projects, ensuring deadlines are met.
• Maintain organized records and files.
• Assist with personal tasks and errands as required.
• Manage CEO’s social media accounts, including content creation and posting.
• Take photos and videos for social media and marketing purposes.
• Handle building maintenance requests and coordinate with service providers.
• Deal with highly confidential information with the utmost discretion.
• Travel frequently as needed to support the CEO’s activities.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in QuickBooks and basic accounting principles.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong problem-solving skills and attention to detail.
• Strong technical background with the ability to manage multiple projects.
• Good graphic design skills.
• Experience in managing social media accounts and content creation.
• Ability to take and edit photos and videos.
• Must be thick-skinned and able to handle high-pressure situations with professionalism.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources