Executive Assistant (06/25/2024)

The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant to join our dynamic team and support our executive leadership.

The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record as an executive assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.

Responsibilities:

• Administrative Support:
• Manage executive calendars, appointments, and travel arrangements.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Performing minor accounting duties, such as expense reports, event budget tracking, etc.
• Maintaining comprehensive and accurate records.
• Communication:
• Draft, proofread, and edit correspondence and reports for executives.
• Facilitate effective communication within the executive team and across departments.
• Get to know visitors, vendors, clients, and the employees,  and identify their purpose and relationship to and within the organization.
• Meeting Coordination:
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Attend meetings, take accurate minutes, and follow up on action items.
• Data Management:
• Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
• Maintain and update key databases, ensuring accuracy and completeness.
• Project Assistance:
• Support executives in various projects, coordinating tasks and timelines.
• Conduct research and compile information to assist with strategic initiatives.
• Event Planning:
• Assist in planning and coordinating corporate events, client meetings, and special projects.

Requirements

• Experience: Minimum of 3 years of experience as a personal assistant or executive assistant supporting multiple C-Level executives, preferably in a luxury automotive or high-end retail environment.
• Education: High school diploma at least two years of college preferred
• Valid driver’s license
• Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc. 
• Windows Computer knowledge, Apple device knowledge. 
• Able to work in an environment with many moving parts and people.
• Exceptional organizational and multitasking abilities.
• Excellent organizational and time management skills
• Strong verbal and written communication skills. 
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Familiarity with office machines, gadgets, how to work them, etc.
• Ability to exercise discretion and maintain confidentiality.

Benefits

• Great benefits package including medical, dental and vision coverage for employee & family!
• Company paid life insurance and optional additional coverage.
• Voluntary short term and long term disability available.
• Additional voluntary benefits including Aflac and LegalShield!
• Paid time off!
• Paid holidays!
• 401K plan.
• Employee Assistance Program.
• Employee discounts on luxury automotive products and services

Compensation - $60,000 - $85,800