Executive Assistant

About Videray Technologies:

Videray Technologies is a pioneering company specializing in handheld X-ray equipment designed for finding concealed weapons and contraband. We are committed to innovation and excellence in engineering, with a strong focus on global partnerships and customer satisfaction. As a rapidly growing company with a small, dynamic team, we are looking for a dedicated Executive Assistant to support our CEO, Paul Bradshaw, in achieving our ambitious goals.

Position Overview:

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be a strategic thinker with exceptional communication skills, capable of operating independently and managing a wide range of tasks with minimal supervision. In our small but growing team, everyone wears multiple hats, and this role will also support many HR-related tasks and provide assistance to other C-suite executives.

Requirements

Key Responsibilities:

• Administrative Support: Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements. Ensure all engagements are well-prepared and timely.
• Communication: Draft, review, and send communications on behalf of the CEO. Handle incoming correspondence and respond appropriately.
• Project Management: Assist in the planning and execution of special projects. Track progress and ensure deadlines are met.
• Document Management: Organize and maintain important documents, files, and records. Prepare reports, presentations, and other materials as needed.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
• Confidentiality: Handle sensitive information with the utmost discretion and integrity.
• Stakeholder Engagement: Liaise with internal and external stakeholders, including board members, investors, and global partners.
• HR Support: Assist with HR-related tasks, including onboarding, employee records management, and benefits administration.
• Executive Support: Provide additional support to other C-suite executives as needed, ensuring seamless coordination and communication within the executive team.

Qualifications:

• Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in a fast-paced, high-growth environment.
• Education: Bachelor’s degree or equivalent experience.
• Skills:
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to work independently and make sound decisions.
• Personal Attributes:
• High level of professionalism and reliability.
• Trustworthy and capable of handling confidential information.
• Excellent interpersonal skills with the ability to build strong working relationships.
• Adaptable and comfortable wearing multiple hats in a small team environment.

Benefits

What We Offer:

• Competitive salary and benefits package.
• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• The chance to be part of a company making a significant impact in the security technology industry.