Executive Assistant

Job purpose

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face. With our family of programs in various locations on Long Island, Seattle and in Puerto Rico, Gersh is the leading provider of educational and support services for children on the autism spectrum and their families.

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, C-Suite, and Executive Team and managing the organization’s office operations, including working remotely with the leadership team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Duties and responsibilities

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

• Act as a liaison and provide support to the CEO. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, including the leadership team, to meet their current and future information needs.

• Provide event management support as requested.

• Invest in building long-lasting relationships both externally and internally.

• Other projects/duties as assigned for the overall benefit of the organization.

Qualifications

SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

• Strong ability to execute work.

• Significant executive support experience, including supporting C-level executives.

• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.

• Technical proficiency and problem-solving skills.

• Strong verbal and written communication skills.

• Exceptional organizational skills and impeccable attention to detail.

• High degree of professionalism

• Make appropriate, informed decisions regarding priorities and available time.

• Ability to complete a high volume of tasks and projects with little or no guidance.

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Able to maintain a high level of integrity and discretion in handling confidential information.

• Excellent judgment is essential.

• Ability to switch gears at a moment’s notice.

Direct reports

None

Benefits

• Health insurance
• Dental Insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) matching
• Retirement plan
• Flexible spending account