Executive Assistant I

Who is STAT?  

We’re a recovery management firm focused on delivering value to suppliers. Our mission is to be widely recognized as being the best at helping suppliers get paid everything they are owed by retailers. Our vision is to create an environment where we all love working and an experience that our customers rave about.

Culture at STAT

STAT is a fast growing tech-enabled services company. We are a bootstrapped, private-equity owned startup, on solid financial footing. Our team is remotely distributed across 17 states (and counting!) with concentrations in Northwest Arkansas, Southern California, Seattle, Dallas, and Philadelphia. 

We believe in having fun while working hard. Our team is the best of the best, and we all operate as individual contributors and leaders together as one. We are proud of our inclusive, positive, and collaborative culture and believe every team member brings something...

USA Clinics Group is seeking a motivated and organized Executive Assistant to fully support to the Senior VP of Operations and managerial staff to help ensure operational compliance. If you are someone who consistently demonstrates a professional company image through interpersonal skills and has ability to work well with all levels of internal management, staff, and physicians, apply today!

This position is full-time at our corporate office in Northbrook, IL. The pay is between $26-$31/hr.

RESPONSIBILITES

• Support, assist, and coordinate tasks as assigned to ensure accreditation standards (AAAHC, ACR, CLIA & IAC) are maintained nationwide.
• Assist in coordinating corporate meetings, but not limited to, Quality Improvement & Governing body.
• Prepare and maintain committee minutes, notices, analysis reports, correspondence, calendars, agendas, and presentations using...

Job description

Executive Assistant to Founder Job Description

We are seeking an Executive Assistant to support the Founder of a rapidly growing, high-profile jewelry company. The Executive Assistant will play a vital role in ensuring the Founder’s daily operations run seamlessly by managing schedules, preparing materials, and maintaining an organized workspace. This position requires strong organizational skills, proactive problem-solving, and attention to detail.

Responsibilities:

1. Workspace and Material Organization

• Prepare trays and organize components such as materials, tools, and inspiration images to ensure the Founder has everything needed for designing.
• Maintain an orderly and clean workspace, keeping materials and tools organized and accessible.
• Monitor inventory of design materials and notify relevant teams when restocking is required.
...

Reporting directly to the CEO the Executive Administrative Assistant will support the CEO and other executives managing schedules, coordinating meetings, maintain records, facilitating project completions, completing reports, preparing presentations, drafting correspondence and maintaining files and databases. The role ensures that medical personnel or non-medical staff, all practitioners are assessed and credentialed. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties include but are not limited to:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed...

We are seeking a highly organized and detail-oriented Executive Assistant to provide essential support to our executive team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth and efficient operation of day-to-day activities. The successful candidate will demonstrate strong communication skills, the ability to multitask, and a proactive approach to problem-solving. They should be comfortable working independently as well as in a team environment, and possess excellent time management and organizational skills.

Responsibilities

• Answer calls and administrative questions.
• Take customer service calls in the office.
• Manage information and data entry into CRM.
• Manage web page, reviews, and social media with local information.
• Manage Neglected clients.
• Track New Start and ensure all steps are completed 100% and the client is very satisfied by the 30-day...

Aretum, a premier government contracting company focused on technology-enabled mission support services, is looking for a motivated and organized Executive Assistant to join our dynamic team. The Executive Assistant will play a vital role in ensuring the seamless operation of our executive office, providing high-level administrative support to our leadership team.

With a commitment to driving innovation and excellence, Aretum serves Federal clients across a variety of sectors including Next Generation Analytics, Engineering Services, Training Services, IT Systems, Cyber Security, PMO Support, and Financial Consulting. Our mission is to empower government agencies to achieve their objectives efficiently through cutting-edge solutions and dedicated services.

Key Responsibilities:

• Manage the day-to-day business activities of the CEO and other company executives, as assigned
• Prioritize and handle internal and external correspondence
• Maintain...

Umbra builds next-generation space systems that observe the Earth in unprecedented fidelity.

Our mission: Deliver global omniscience.

To stay ahead of climate change, geopolitical risk, and other major crises and issues, we need a global understanding of what is changing, where, and how fast. Umbra provides easy access to the highest quality commercial satellite data available, which is an indispensable tool for the growing number of organizations monitoring the Earth. We empower our customers to create solutions that inform, inspire, and address our planet’s most pressing needs. We’re helping to create a brand new industry that has never meaningfully existed before.

We are looking for a highly organized and proactive Executive Assistant to support the Mission Solutions leadership team and ensure the smooth operation of our office environment. The ideal candidate will be versatile, with a strong background in administrative support, facilities...

Position: Administrative Assistant
Location: On-site (Bergenfield, NJ) with potential for hybrid work in the future
Schedule: Monday – Friday, 9:00 AM – 6:00 PM EST (flexibility required)
Compensation: $20 - $25 per hour, based on experience

About Graphic Makers & Printers:
Graphic Makers & Printers is a leading design and printing company based in Bergenfield, New Jersey. We specialize in providing custom print solutions for a variety of industries, including logo design, business cards, brochures, signage, and restaurant menus.

Position Overview:
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team. In this role, you will support daily office operations, manage schedules, handle client communications, and assist in project management. This position is ideal for someone who thrives in a fast-paced...

Description

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed. 

This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners. 

The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.

Responsibilities:

• Manage complex calendars and schedules and coordinate all internal and...

Who we are:

TBL Fund is a national non‐profit community development financial institution (CDFI), certified by the US Treasury Dept. to deliver financing for green upgrades in multifamily affordable housing. We aim to tackle the affordable housing, climate change and social equity crisis that faces us.  TBL Fund aims to be the nation’s premier energy financing provider to apartment communities that serve low-to-moderate income (LMI) residents.  We are looking for the smartest, entrepreneurial, and committed new team members who wish to make a difference. 

Our Work Environment:

Collaborative, entrepreneurial, fast paced, inclusive, work/life balance, established career paths for certain positions, opportunities to job shadow, flexible schedules, robust onboarding, and above all passion for what we do.

Would you like to know more about working at TBL? Click the link to hear from the Preisdent...

Plumber Brother is looking for a highly motivated and detail-oriented Executive Administrative Assistant to support our executive team. In this role, you will provide comprehensive administrative support, manage schedules, coordinate meetings, and enhance communication between executive leadership and internal departments. The ideal candidate will possess exceptional organization skills, a proactive attitude, and the ability to handle sensitive information with discretion. If you are looking to contribute your expertise to a dynamic and growing team, we want to hear from you!

Responsibilities

• Manage executives' calendars, including scheduling meetings and appointments.
• Prepare and organize meeting agendas, materials, and minutes.
• Handle confidential information with professionalism and discretion.
• Coordinate travel arrangements and itineraries for executives.
• Streamline office operations and improve efficiency...

Be the Organizational Guru Behind Exceptional Client Service!

We need a superstar Executive Assistant who can handle the details while keeping an eye on the big picture. You’ll be the go-to person for our CEO and the right hand for our Finance and HR teams. This role is perfect for someone who loves solving problems, staying one step ahead, and being at the center of it all.

What You’ll Do

• CEO Extraordinaire: Keep the CEO’s calendar in check, manage travel plans, and make sure they’re prepped and ready for anything—from meetings to big presentations.
• Finance/HR Wizardry: Help the Finance and HR teams stay on track by tracking AP/AR, invoicing, coordinating interviews, and handling onboarding like a pro.
• Organizer-in-Chief: Plan company events, manage meeting agendas, and keep everything running like a well-oiled machine.
• ...

About Us: At CVNL, we are dedicated to advancing nonprofits and volunteerism by strengthening leadership, encouraging innovation, and empowering individuals in our community. We are currently seeking a dynamic, collaborative, proactive, and detail-oriented individual to join our team as the Executive Assistant to the Chief Executive Officer (CEO).  As the only Executive Assistant at CVNL, this position will play a pivotal role in helping the CEO, Board of Directors, and leadership team achieve key objectives for the business. This includes being responsible for a broad scope of ongoing administrative duties as well as managing key projects that support business needs and objectives.  Being able to handle a wide variety of activities and confidential matters with discretion as well as working under pressure while juggling multiple priorities will be a key to success.

Responsibilities: As our Executive Assistant, you will play...

Navarro Research and Engineering is recruiting an Executive Assistant in Oak Ridge, TN.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

Position Overview: The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging...

Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture, growth, and credit, and a team of almost 100 professionals.

EIP is a seasoned Executive Assistant be responsible for supporting the Head of Portfolio Value Creation, the Chief Utility Officer & two additional Principals by executing a diverse range of responsibilities in a fast paced, dynamic environment. This candidate should be highly organized, able to manage multiple competing priorities, be comfortable scheduling meetings and responding to emails on the executive's behalf.

Key Areas of Responsibility:

• Provides executive support for the Head of Portfolio Value Creation, the Chief Utility...

Exempt/Full-time/On-site

Reports to: Chief Operations Officer (COO)

Job Overview:

We are looking for an experienced Executive Assistant to provide high-level administrative and secretarial support to our senior executives.

Responsibilities:

• Check and respond to daily emails.
• Organize and maintain executive’s files and documents.
• Manage calendars, schedule appointments and make travel arrangements.
• Requires a personal vehicle in order to perform various errands and travel between our Corporate HQ and our Fulfillment Center in Milwaukee, WI (about a 15 minute drive).
• Data entry, word processing, prepare spreadsheets and assist with presentations.
• Coordinate with department heads, executives and managers regarding documents for approval and other matters.
• Review and summarize written materials.
...

 ABOUT ORGANOX:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 4,000 liver transplant operations globally.  As part of our ongoing expansion, we seek a Health Economics and Outcomes Research Manager (HEOR) to join our team.

Position Summary

The Executive Office Administrator provides high-level administrative support to the CCO and President of North America. The role requires strong leadership skills and entrepreneurial instincts. This individual will be expected to act with self-direction, a...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary
• Execute general...

Rea & Associates is a growing Top 100 Accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First’ culture and we focus on our employees’ well-being and professional development. With over 400 professionals and offices throughout Ohio and Florida, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan. 

We are seeking an experienced and proactive Executive Assistant to support the Tax Practice Leader by managing scheduling, data analysis, and administrative processes. This role is essential in ensuring smooth operations, optimizing resource allocation, and enhancing business outcomes. The successful candidate will possess strong organizational skills, the ability to manage multiple priorities, and a collaborative approach to...

This position provides essential support to the Chief Operating Officer (COO), managing a wide range of administrative and office management functions to ensure smooth operations and enhance organizational efficiency. The role encompasses various responsibilities that are central to the agency’s administrative services and overall support framework.

Requirements

Essential Functions

• Oversee all core administrative functions, including clerical support, purchasing, and telecommunications, and organize office operations to maintain a steady flow of services and efficient functioning.
• Advanced computer skills are crucial for managing tasks such as scheduling, file organization, email handling, and proficient use of Microsoft Office applications to drive overall efficiency.
• Demonstrated strength in organizational and communication abilities is required for tasks like file maintenance, agenda preparation, and...

Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.

Who We Are

Prominence is an award-winning data enablement firm revolutionizing healthcare. We empower healthcare organizations to unlock the full potential of their data, driving improvements in patient care, operational efficiency, and financial outcomes. Celebrated with two Best in KLAS awards and honored with over 30 Best Places to Work accolades, we are proud of our innovative culture and exceptional team. If you’re passionate about making healthcare smarter and eager to tackle the industry’s most critical challenges, Prominence is where your talents will not only thrive but also shape the future of healthcare.

Requirements

Essential Functions and Responsibilities

• Provide comprehensive...

Executive Assistant (0001)

OCT Consulting LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT is seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our corporate team. This position will play a key role in supporting upper management and ensuring smooth day-to-day operations of our office and virtual environments. The ideal candidate will have 2-4 years of experience in office management, with strong administrative skills and a basic understanding of IT functions to provide basic technological support.

Day-to-day responsibilities include, but are certainly not limited...

Who We Are

Our vision at Amare is to lead the global mental wellness revolution. By inspiring people to love and believe in themselves, we envision they will live an extraordinary life and make a difference for others. We work hard to make a difference in the lives of others as demonstrated through our products and unique culture. When you join our team, you’ll help provide meaningful mental wellness solutions for decades to come. Joining Amare at the ground level means team members also get the opportunity to learn about different areas of the business, keeping them involved firsthand in the company’s mission and goals.

Job Summary

We are currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for Amare's Chairman and Chief Strategy Officer. To be successful in this role, they are expected to be highly professional, well-organized with...

Prescott’s is the largest Surgical Microscope ISO (Independent Service Organization) in the United States, with a flourishing refurbish and resale business complementing its service offering.  With a team of 200+ FTE’s including a nationwide team of sales/service technicians, and a growing team of field-based Neuro-scope specialists, Prescott’s is well positioned to take advantage of the segment migration to higher specification scopes in the medium term.  Prescott’s has also established a fast growth surgical microscope business in the United Kingdom. 

With robust organic growth, Prescott’s has begun to develop its strategic footprint in adjacent sectors and modalities, with the purchase of Preventative Maintenance Medical, a leading Midwest provider of sterilizer/autoclave services and equipment; Heartland Medical, a leading provider of Anesthesia and other monitoring equipment for ASC’s/regional hospital and medical facilities and vet/pet practices in the...

Hey there! I’m Yasmine, the founder of YKira Financial Services and Personal Home Care of Atlanta.

Join Our Team as an Executive Assistant Hybrid Office Manager!

At YKira Financial, we specialize in making financial management accessible and empowering for agency owners, helping them navigate their numbers with confidence. Our virtual CFO services bring...

The Rights and Resources Initiative (RRI) is a global coalition of over 150 organizations dedicated to advancing the forest, land, and resource rights of Indigenous Peoples, local communities, Afro-descendant Peoples, and in particular the women within these groups. RRI’s members capitalize on each other’s strengths, expertise, and geographic reach to achieve solutions more effectively and efficiently. RRI leverages the power of its global coalition to amplify the voices of local peoples and proactively engage governments, multilateral institutions, and private sector actors to adopt institutional and market reforms that support the realization of rights.

RRI is coordinated by the Rights and Resources Group (RRG), a non-profit organization based in Washington, DC.

If you are passionate about working with Indigenous Peoples, local communities, and Afro-descendant Peoples to secure their rights; supporting women’s rights and governance; and combatting climate change,...