Executive Assistant I

We are seeking a highly organized and detail-oriented individual to join our team in a newly formed position of Office Manager - Executive Assistant.  In this hands-on role, you will provide direct and essential support to the President of the Company and work alongside functional Managers of Sales, Service, Parts and Rentals to review and modify as necessary key function and business processes with a mindset of continuous improvement.  The ideal candidate should be well versed in how various business functional areas should run, be a quick learner and be an agent for change where needed.  The candidate must be proactive and resourceful, and should be able to prioritize and multitask.

Responsibilities

• Reviewing and analyzing existing business processes
• Identifying inefficiencies and bottlenecks in processes
• Implementing process changes, ensuring minimal disruption to operations
• Monitoring and controlling...

Responsibilities

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Prepare and organize documents, reports, and presentations for executive meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project management tasks as needed, ensuring timely follow-up and completion.
• Perform general office duties such as filing, data entry, and maintaining office supplies.

Requirements

• Proven experience as an executive administrative assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...

• Part-Time 15-20 hours per week then ramping up to full time 
• Starting at $6-12 per hour

Who We Are

Inergize Health is a rapidly growing startup in the ecommerce health and wellness space, best known for our innovative product, The Inergize Cold Plunge Tub. We’re revolutionizing the cold-water immersion industry and have had the privilege of working with notable personalities such as Drake, Will Smith, and Dustin Johnson. With exciting product developments and potential VC investments on the horizon, our future promises dynamic growth and opportunities.

Mission/Purpose

We’re seeking a highly motivated and resourceful Ecommerce Virtual Assistant to work directly with our CEO, Ciaran. Your role will be to streamline his professional and personal life, handling email and social media inboxes, scheduling meetings, planning travel logistics, and managing various personal and business-related tasks and...

The Kestra team has over 400 years of experience in the external and internal cardiac medical device markets. The company was founded in 2014 by industry leaders inspired by the opportunity to unite modern wearable technologies with proven device therapies. Kestra’s solutions combine high quality and technical performance with a wearable design that provides the greatest regard for patient comfort and dignity. Innovating versatile new ways to deliver care, Kestra is helping patients and their care teams harmoniously monitor, manage and protect life.

The Executive Assistant will provide high-level support to the C-Suite. This position requires the ability to execute duties both independently and collaboratively with the appropriate sense of urgency. This position requires exceptional planning, time management, and organizational skills with a superior attention to detail while handlings multiple competing deadlines. This position is responsible for the project management of...

Are you a proactive, take-charge individual who thrives in a fast-paced and high-pressure environment? We are looking for an Executive Assistant to support our CEO. In this role, you'll leverage your ability to think ahead, solve problems proactively, and handle a variety of tasks with urgency and precision.

Our ideal candidate is intuitive, empathetic, and positive, easily building rapport and fostering trust and loyalty. You’ll enjoy working in a dynamic environment where every day is different, appreciating the need for both flexibility and attention to detail. You are energized by variety, excel under pressure, and possess a natural ability to inspire others.

If this sounds like you, please complete a brief survey and submit your application using the link below.

https://go.cultureindex.com/p/kubUEEMZPND9i93Y4C

Apply today to be part of a forward-thinking organization where your future-focused mindset and proactive problem-solving skills will...

About Us

Expedite Commerce is a Salesforce-native Lead-to-Cash SaaS platform offering advanced Digital Engagement, Configure, Price Quote (CPQ), Contract Lifecycle Management (CLM), eCommerce and Subscription Billing. We are accelerating growth through an AI-first approach, improving both customer experience and operational productivity.

Re:them is an AI-driven software company revolutionizing the sales process by empowering buyers to make informed decisions. Our platform uses AI to guide insightful questioning, uncovering customers' needs and the impact of potential changes. We’re reshaping not only direct sales but also enhancing customer service.

We plan to spin up additional companies over time, each with its own unique impact on the technology landscape. This role offers the opportunity to be a part of multiple ventures, each poised for significant growth and success.

Role Overview

We are seeking a...

Summary:

Founded in 2004, BME Strategies is a consulting firm specializing in providing Public Health design and implementation programming for local, regional, and state governments. BME Strategies is seeking a detail-oriented LA-based Executive Assistant for busy Founder/Executive Director to help stay organized and take over a variety of administrative duties to free up his time to focus on global health and public health leadership. Although this position will mostly work remotely, the ability to commute to the Redondo Beach area of Los Angeles as needed is important. 

Responsibilities:

• Management of multiple business inboxes and calendars including the drafting and responding to professional correspondence
• Personal and business travel arrangements, as needed
• Proactively put systems into place to optimize time
• Ability to write technical documents including the drafting of work plans, timelines, summary documents,...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...

Description

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed. 

This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners. 

The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.

Responsibilities:

• Manage complex calendars and schedules and coordinate all internal and...

This position will be based out of our Washington DC office.

We are seeking an Executive Assistant to support two Managing Partners directing Avoq’s creative, content, and advertising practices. This position requires excellent organization, writing, and interpersonal skills and is the point of contact for partners. Ambition, discretion and strong communication and organization skills are highly valued. 

WHO YOU ARE

• Someone with a strong attention to detail, a desire to dig into complex client issues, and possess the ability to adjust and adapt as client priorities change.
• Able to work independently and collaboratively with executives and senior staff 
• Discretion in handling sensitive information
• Able to accept assignments outside of regular work hours when necessary

WHAT YOU’LL DO

Administrative:

• General administrative support including managing...

About Riot Hospitality Group

Headquartered in Scottsdale, Arizona, Riot Hospitality Group is a premier, national hospitality management company dedicated to evolving the typical restaurant landscape into one that provides unique and meaningful experiences for each and every guest.

Here at RHG, we are passionately focused on transforming restaurant and nightlife hospitality. We have transformed the industry's landscape through pushing the envelope of the typical hospitality experience, while maintaining exceptional customer service. The brands under management include Dierks Bentley's Whiskey Row, El Hefe, Farm & Craft, Hand Cut, Riot House, CAKE, Cottontail Lounge / Living Room / WET Deck, Maya Dayclub / Clubhouse, The District, and SEVEN.

Our mission is simple: To make every single hospitality experience better than the last. We pride ourselves on doing this through leading by example, and our passion for excellence is derived from a lifetime...

The Executive Assistant/Receptionist is responsible for answering the phone, greeting, assisting, and providing direction and information to clients, visitors and other guests of the organization.

In addition, the Executive Assistant/Receptionist will provide comprehensive support and manage the operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Details: 

• Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Must be able to work outside of regular hours
• Salary Range: $72,000 - $80,000 annually, based on skills and experience.  
• Eligible for a Short Term Incentive (STI) Bonus plan: 10% of base salary

Requirements

• Direct request and concerns to proper personnel
• Distribute mail to appropriate departments
...

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

About BizzyCar

BizzyCar is rapidly growing in the tech and automotive space. We are on a mission to revolutionize the car service industry through innovation and cutting-edge technology. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and senior leaders, ensuring smooth operations and enabling our executives to focus on driving the company’s strategic initiatives.

Job Description

As an Executive Assistant at BizzyCar, you will play a key role in streamlining executive workflows, managing high-level communications, and handling day-to-day operations. You will coordinate schedules, manage travel arrangements, and act as the gatekeeper for the CEO and other senior leaders. Your ability to anticipate needs, solve problems proactively, and manage confidential information with discretion will make you indispensable to our team.

Key...