Executive Assistant

Exempt/Full-time/On-site

Reports to: Chief Operations Officer (COO)

Job Overview:

We are looking for an experienced Executive Assistant to provide high-level administrative and secretarial support to our senior executives.

Responsibilities:

• Check and respond to daily emails.
• Organize and maintain executive’s files and documents.
• Manage calendars, schedule appointments and make travel arrangements.
• Requires a personal vehicle in order to perform various errands and travel between our Corporate HQ and our Fulfillment Center in Milwaukee, WI (about a 15 minute drive).
• Data entry, word processing, prepare spreadsheets and assist with presentations.
• Coordinate with department heads, executives and managers regarding documents for approval and other matters.
• Review and summarize written materials.
• Review and monitor company statistical platforms and prepare statistical reports.
• Prepare and organize materials for meetings and presentations.
• Attend meetings and take minutes.
• Conduct research and gather information as required.
• Process and manage expense reports and invoices.
• Maintain confidentiality of sensitive information and documents.
• Coordinate building visits and facility access for contractors and visitors.
• Perform other administrative tasks as required.

Requirements

• The #1 requirement of this role is resourcefulness.  We are looking for a candidate with a “can do” attitude who has a demonstrated track record in problem solving (from small things that need to be addressed quickly to complex matters that require long term organization and excellent project management).

• Proficient in the Google Workspace platform including Drive, Gmail, Google Meet, Docs, Sheets, Forms and Slides.
• Bachelor's degree in Business Administration, Secretarial Science or a related field preferred.
• At least 3 years of experience as an Executive Assistant or in a similar role.
• Ability to work successfully with colleagues across all teams and levels within the company.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Willingness to work flexible hours when required.
• Requires a vehicle in order to perform various errands.

This role may require night/weekend adjustments and therefore doesn’t have set “business hours”; however, most operations, meetings and work is expected to be done during business hours M-F central time.

Benefits

Why Wantable?

• Be part of a dynamic, fast-growing company that has innovation and creativity embedded in its DNA.
• A chance to shape our customers’ journey and leave a lasting impact on their self-confidence, one order at a time.
• Join a collaborative environment where your ideas matter, your efforts are rewarded and you can see results in real time.

Wantable team members enjoy free food, coffee, and drinks in our HQ's beautiful Wantable Cafe. We have a laid-back, casual environment in a state-of-the-art HQ in Walkers Point.

We offer flexible schedules, paid parental leave (mothers AND fathers), and a private room for nursing mothers.

Even more exciting: paid vacation and seven paid holidays per year, plus a 50% discount on all merchandise. You’ll be eligible for the discount on your first day.

Important, but maybe less thrilling: we have ample parking, we offer medical (traditional and high deductible), dental, and vision insurance, as well as a 401K (both pre-tax and Roth options).