Executive Assistant in Wisconsin

Exempt/Full-time/On-site

Reports to: Chief Operations Officer (COO)

Job Overview:

We are looking for an experienced Executive Assistant to provide high-level administrative and secretarial support to our senior executives.

Responsibilities:

• Check and respond to daily emails.
• Organize and maintain executive’s files and documents.
• Manage calendars, schedule appointments and make travel arrangements.
• Requires a personal vehicle in order to perform various errands and travel between our Corporate HQ and our Fulfillment Center in Milwaukee, WI (about a 15 minute drive).
• Data entry, word processing, prepare spreadsheets and assist with presentations.
• Coordinate with department heads, executives and managers regarding documents for approval and other matters.
• Review and summarize written materials.
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Parallel Employment Group is currently seeking a dedicated and professional Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the Chairman and CEO and ensure smooth operation of daily activities. This position required the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Provide sophisticated schedules, calendars, and appointments for executives
• Coordinate and prepare materials for meetings and presentations
• Handle sensitive and...