Executive Assistant - Clinical Operations

USA Clinics Group is seeking a motivated and organized Executive Assistant to fully support to the Senior VP of Operations and managerial staff to help ensure operational compliance. If you are someone who consistently demonstrates a professional company image through interpersonal skills and has ability to work well with all levels of internal management, staff, and physicians, apply today!

This position is full-time at our corporate office in Northbrook, IL. The pay is between $26-$31/hr.

RESPONSIBILITES

• Support, assist, and coordinate tasks as assigned to ensure accreditation standards (AAAHC, ACR, CLIA & IAC) are maintained nationwide.
• Assist in coordinating corporate meetings, but not limited to, Quality Improvement & Governing body.
• Prepare and maintain committee minutes, notices, analysis reports, correspondence, calendars, agendas, and presentations using computerized software programs including Microsoft Office.
• Assist with preparing centers for inspections, surveys, audits and ensure completion of readiness checklist.
• Assist with monitoring and adherence to established new clinic development timelines.
• Work with vendors to order and deliver all necessary equipment/supplies.
• Organize and schedule mandatory annual clinic in-services.
• Assist in updating all necessary electronic manuals (P&P, Radiology, Laboratory).
• Oversee, conduct, and manage audit activities to ensure operational integrity.
• Travel as needed throughout the United States to ensure operational efficiency within the centers.
• Assist in developing, implementing, and evaluating all operating policies, procedures, and safeguards for efficient, effective, and timely workflow.
• Research and analyze information, compile data to prepare special reports containing KPI (Key Performance Indicators) following the Senior VP’s direction.
• Organize various complex projects from initiation to completion.
• Support implementation of new policies, procedures, or practices to improve efficiency of office operations.
• Prepare correspondences, scheduling meetings, maintain executive calendars, routine record keeping and prepares spreadsheets.
• Investigate, evaluate, and resolve problems within scope of position.
• Assist in creating, organizing, and maintaining communication channels between all members of the team.

Requirements

Required

• At least 1-2 years in similar position
• Able to travel out of state as needed (up to 20%)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)

Preferred

• Accreditation and regulatory survey process experience
• Bachelor's degree
• Healthcare or hospitality experience

Other

• Ability to work independently and multitask different projects at the same time.
• Demonstrate good phone and email etiquette skills with timely response times.
• Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management.
• Flexible and able to function well in a fast-paced environment.
• Extremely efficient, organized, and resourceful.
• Strong multitasking skills to manage diverse projects simultaneously without compromise.
• Strong decision-making skills, verbal and written communication skills and attention to detail are essential.

Benefits

• Health
• Dental
• Vision
• PTO
• 401k

INDH2