Executive Assistant to Movement Labs CEO

Movement Labs is looking for a motivated, experienced professional to join our team as Executive Assistant to the CEO. This person will level-up the CEO’s workflow and operation, providing organizational, logistical, and communication support to ensure top performance and efficiency.

About Movement Labs:

Movement Labs is dedicated to stopping the far right and saving democracy. We bring new thinking to the most challenging problems in the political ecosystem and rigorously test our ideas. We are a movement incubator, leading peer-to-peer text political consultancy for progressive and grassroots activists, and support rural Democratic county parties and organizers to ensure every election is contested. We have already launched innovative programs to stop the worst of the Trump agenda.

Movement Labs is a fast-paced, quickly-evolving, and hard-working environment. We are adaptable, nimble, and shift quickly as needed to meet the moment. We are looking for candidates that thrive in this type of environment.

As Executive Assistant to the CEO, you will work directly with a dynamic CEO and senior management team, and provide them with outstanding care and support to set them up for success. The right fit is an entrepreneurial and an enthusiastic self-starter who has experience managing complex schedules, managing and prioritizing tasks and appointments, and providing 1:1 support for an executive. If you are an unflappable, meticulously organized professional who thrives under pressure, wants to support cutting edge political work, and is committed to progressive change, this role is for you! This position is in-person based in Berkeley, CA.

Requirements

CEO Direct Support: 70%

• Provide sophisticated calendar management, including prioritizing inquiries and requests, troubleshooting conflicts, and making recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including scheduling and prepping meetings, tracking tasks and follow ups, and developing memos
• Track CEO’s commitments, goals, projects, tasks and deadlines, and support prioritization and execution.
• Serve as a point of contact for the CEO and manage the CEO’s email and other forms of contact, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment that reflects the CEO’s style and approach.
• Work closely with the CEO to keep him well informed of upcoming responsibilities and commitments, helping him track where projects and processes are, what decisions need to be made, and what decisions have already been made.
• Manage the CEO’s home office in Berkeley, including coordinating some personal needs (such as coordinating child care practitioners) as-needed
  

Leadership Team Support: 15%

• Plan and execute in-person leadership retreats for 10-50 attendees from around the country, including coordinating meeting space, lodging, and travel, and supporting all administrative and logistical needs for the event.
• Lead and execute other special projects to support the organization at the discretion of the CEO, often coordinating with fellows
• Prepare briefing memos, presentations, and meeting summaries as needed

Other Tasks As Assigned: 15%

• In a fast-paced nimble environment, new needs and priorities emerge daily. Jump into projects to fill gaps as they arise–everything from ordering lunch to managing a new project.

Benefits

Our preferred candidate will have many of these qualities:

• Thrives in a fast-paced environment and works well under pressure while managing multiple tasks, and is ready to hustle.
• Has strong interpersonal skills, and works effectively with other staff and colleagues, and can easily navigate complex relationships and timelines.
• Is composed under pressure, calm, adaptable, and resilient in difficult situations.
• Is patient and flexible with ever-changing priorities, and able to prioritize competing demands.
• Is comfortable managing high-pressure situations with tact, maintaining a positive attitude, and supporting an executive known for high standards and direct communication.
• Is comfortable or experienced with remote office environments.
• Is committed to protecting democracy and fighting the Trump agenda.
• Can work in person in Berkeley, CA some days, and is willing to travel occasionally.

Qualifications

Our preferred candidate will have many of these qualifications:

• A minimum of 3-5 years of experience directly supporting a CEO, Executive Team, and/or administrative management in a nonprofit organization
• Project management experience
• Advanced experience with a variety of tech platforms from Google Suite and Asana, to Copper and Airtable; generally adaptable and technologically adept.
• Experience managing event logistics
• Exceptional organizational and time management skills and is detail-oriented.
• A strategic and problem-solving mindset.
• Experience composing professional correspondence on behalf of Executive Leadership to partners, donors, or constituents.
• The ability to manage and complete projects independently as well as take direction.
• Discretion in handling confidential and sensitive information.
• Outstanding verbal and written communication skills.

Our preferred candidate may have some of these characteristics:

• At least one cycle of organizing, political or campaign work  
• Familiarity with electoral and political work
• Experience supervising junior staff

Compensation and Benefits

• Annual salary of $70,000-$91,000 as part of a transparent salary structure with clear levels of advancement. 
• Excellent health, dental, and vision benefits, 401(k) matching, a technology stipend, and unlimited Paid Time Off.
• While Movement Labs is a fully remote organization, we are looking for someone who can be in-person with the CEO at his home office in Berkeley, CA at least parttime.
• This position is not eligible for the collective bargaining unit.

We’re looking for candidates with a wide range of skills and experience. If you’re excited about the job, even if you don’t match all the characteristics, we encourage you to apply. 

Applications submitted by 12/16 will be given priority. The application process includes a first round interview with a member of the People Team, an exercise, and a full interview with the CEO. We hope to have an EA start in February 2024.