Privacy Policy

Effective date: March 13, 2024

THIS PRIVACY POLICY HAS BEEN COMPILED TO BETTER SERVE THOSE WHO ARE CONCERNED WITH HOW THEIR ‘PERSONALLY IDENTIFIABLE INFORMATION’ (PII) IS BEING USED ONLINE. PII, AS DESCRIBED IN US PRIVACY LAW AND INFORMATION SECURITY, IS INFORMATION THAT CAN BE USED ON ITS OWN OR WITH OTHER INFORMATION TO IDENTIFY, CONTACT, OR LOCATE A SINGLE PERSON, OR TO IDENTIFY AN INDIVIDUAL IN CONTEXT. PLEASE READ OUR PRIVACY POLICY CAREFULLY TO GET A CLEAR UNDERSTANDING OF HOW WE COLLECT, USE, PROTECT OR OTHERWISE HANDLE YOUR PERSONALLY IDENTIFIABLE INFORMATION IN ACCORDANCE WITH OUR WEBSITE.

What personal information do we collect from the people that visit our blog, website or app?

When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, credit card information or other details to help you with your experience.

When do we collect information?

We collect information from you when you register on our site, place an order, subscribe to a newsletter, respond to a survey. Provide us with feedback on our products or services

How do we use your information?

We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:

To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
To improve our website in order to better serve you.To allow us to better service you in responding to your customer service requests.To quickly process your transactions.
To ask for ratings and reviews of services or products.To follow up with you after correspondence (live chat, email or phone inquiries).
To share with authorized third-parties subject to your prior consent.

How do we protect your information?

Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.

We use regular Malware Scanning.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted. We implement a variety of security measures when a user places an order enters, submits, or accesses their information to maintain the safety of your personal information. All transactions are processed through a gateway provider and are not stored or processed on our servers.

Do we use ‘cookies’?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We use cookies to:

Help to remember and process the items in the shopping cart.
Understand and save user’s preferences for future visits.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.

If users disable cookies in their browser:

If you turn cookies off, some of the features that make your site experience more efficient may not function properly. Some of the features that make your site experience more efficient and may not function properly.

Third-party disclosure

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide you with advance notice. In certain instances, we will also share information attributable to you regarding your engagement with our site, content, and services with authorized third-parties, subject to your prior consent. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.

However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third-party links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

AUTOMATED DECISION-MAKING

Automated decision-making refers to decisions made exclusively by automated means without any human involvement. This may include, for example, an online assessment of your resume's compatibility with a posted job vacancy, where the decision is made based on the information you've entered without any human intervention.

Jobhire.AI makes automated decisions using artificial intelligence, utilizing your personal data. If you do not agree with Software making automated decisions, please do not use Software Jobhire.AI.

For any questions related to automated decision-making or termination of Jobhire.AI usage, please email us at support@jobhire.ai

Situations where Jobhire.AI (hereinafter "the System") makes automated decisions using artificial intelligence with processing your personal data:

During your registration on the Jobhire.AI website:

When uploading a resume, the System extracts data and automatically fills in registration fields, also saving user data to the database (prior to registration).
When uploading a resume during the quiz (questionnaire) stage or in the personal account, the System automatically generates a new resume document using AI.

At the time of payments:

When you pay for any subscription, the System automatically registers internal accounts on the necessary services (“Job providers”, as defined below).

When generate cover letters:

In the settings functions in your Personal Account, you have the option to request the System to generate cover letters. The System will automatically prepare a cover letter based on your personal data entered into it and the job description.

At the stage of submitting resumes to companies or other individuals who have posted vacancies (hereinafter "job applications"):

The System analyzes each vacancy using AI and provides a rating of resume-to-vacancy compatibility.
Simultaneously, the System prepares an AI-generated cover letter that will be automatically sent along with the job application (if you have selected the option to prepare and send a cover letter in your personal account settings).
Before filling out forms, the System analyzes the similarity between the vacancy and your data. If this parameter is higher than what you've set in your personal account, the System adds this vacancy to the application queue. You can cancel the application submission within 24 hours and/or modify the cover letter.
When filling out each form, the System selects the best answer option to the question asked in the form being filled out, using its internal algorithms.
Also, if you have an account on the service where the job application was sent, the System will automatically forward to your email address specified in the resume any message from the employer in response to the job application.

Job Providers:

Job providers are companies or platforms that aggregate and list job openings from various employers. These platforms serve as intermediaries between job seekers and employers, offering a centralized location where candidates can search for and apply to multiple job opportunities. Examples of such platforms include job board websites or recruitment services.

These Job providers often offer additional features such as resume posting, job alerts, and sometimes their own AI-powered matching services to connect suitable candidates with relevant job openings.

In some cases, Job Providers prohibit the use of third-party automation on their services. In such instances, manual management may be required. You can perform this manually on your own or contact us at support@jobhire.ai for assistance.

We agree to the following:

Users can visit our site anonymously.
Our Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.
You will be notified of any Privacy Policy changes:

On our Privacy Policy Page

Can change your personal information:

By emailing us
By logging in to your account
By chatting with us or by sending us a support ticket

Does our site allow third-party behavioral tracking?

It’s also important to note that we do not allow third-party behavioral tracking.

COPPA (Children Online Privacy Protection Act)

When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.
We do not specifically market to children under the age of 13 years old.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

We will notify you via email

Within 7 business days

We will notify the users via in-site notification

Within 7 business days

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.

CAN SPAM Act

The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

Send information, respond to inquiries, and/or other requests or questions.
Process orders and to send information and updates pertaining to orders.
Send you additional information related to your product and/or service.
Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.

To be in accordance with CANSPAM, we agree to the following:

Not use false or misleading subjects or email addresses.
Identify the message as an advertisement in some reasonable way.
Include the physical address of our business or site headquarters.
Monitor third-party email marketing services for compliance, if one is used.
Honor opt-out/unsubscribe requests quickly.
Allow users to unsubscribe by using the link at the bottom of each email.

If at any time you would like to unsubscribe from receiving future emails, you can email us at

Follow the instructions at the bottom of each email.and we will promptly remove you from ALL correspondence.

Text Marketing

Text Marketing and notifications: By subscribing to text notifications you agree to receive recurring automated marketing text messages at the phone number provided. Consent is not a condition of purchase. Msg and data rates may apply. View Terms of use and privacy policy.

Transparency of Algorithms and Data Usage in Job Matching
We are committed to maintaining transparency about the algorithms and criteria we use to match job seekers’ CVs with potential job opportunities. Our platform employs advanced data processing techniques to enhance your job search and application process.

Algorithmic Matching Process
Our site uses a sophisticated algorithm designed to match job seekers with job opportunities that best fit their skills, experience, and preferences. This process involves analyzing the information provided in your CV and comparing it with the requirements and preferences listed by employers in their job postings.

Criteria for CV and Job Matching
The matching algorithm takes into account several factors, including but not limited to:

Skills and Experience: Matching keywords and phrases related to skills, experience levels, and qualifications that appear in both your CV and job descriptions. Location Preferences: Geographical preferences and location details provided in your profile and job listings. Employment Type and Preferences: Type of employment sought (full-time, part-time, freelance) and other job preferences such as remote work options.
Industry and Sector: Alignment of your previous work sectors and the industries of potential employers.

User Rights to Information on CV Distribution
As a user of jobhire.ai, you have the right to understand where your CV has been sent and the rationale behind these decisions made by our algorithm. To support this transparency:

Access to Information: You can access a log of all job applications made on your behalf, including the details of where your CV was sent. Decision Criteria Disclosure: Upon request, we can provide insights into how our algorithm matched your CV with specific job listings, detailing the criteria that led to these decisions. Control Over Data Sharing: You have the ability to adjust your preferences and consent settings to control how and where your CV is shared with potential employers. Ensuring Accuracy and Fairness: We regularly review and update our algorithms and data processing practices to ensure fairness, accuracy, and relevance in the job matching process. Our commitment to these principles means we strive to avoid biases and provide equal opportunities for all job seekers.

Commitment to Non-Discrimination and Fairness
At jobhire.ai, we uphold the highest standards of fairness and equality in our job matching algorithms. We are committed to preventing any form of discrimination, including but not limited to bias based on age, race, gender, sexual orientation, religion, or disability. Our approach includes several proactive measures to ensure our algorithms promote equal opportunity and diverse employment practices.

Regular Audits and Algorithm Updates
We conduct regular audits of our algorithms to identify and rectify any potential biases or inadvertent discriminatory practices. These audits help ensure that our algorithms function in a manner that is both fair and equitable to all users.

Criteria for Algorithmic Decisions
Our algorithms are designed to prioritize relevance and qualifications over factors that could lead to biased outcomes. The criteria used include:

Professional qualifications and skills relevant to the job.
Work experience and past job performance. Preferences stated by the job seekers themselves, such as desired job location and type.

Bias Detection and Correction
To detect potential biases, we utilize advanced statistical and machine learning methods that analyze decision patterns and outcomes across different demographic groups. If any disparities are detected that could suggest bias:

We take immediate corrective action to adjust the algorithm accordingly.
We review potentially affected user interactions and provide redress where appropriate.

Training and Awareness
Our team receives ongoing training on issues related to bias, discrimination, and data ethics. This ensures that everyone involved in the development and maintenance of our algorithms is aware of their responsibilities towards promoting fairness.

User Feedback
We actively encourage feedback from our users regarding the job matching process. This feedback is crucial for continually improving our algorithms and practices. Users can report concerns related to perceived discrimination or bias through our dedicated support channel at support@jobhire.ai.

Transparency and Accountability
We are committed to transparency regarding how our job matching algorithms work and how decisions are made. Users can request detailed explanations of how their data was processed and how decisions were made regarding their job applications.

Data Storage and Security
All personal data collected by jobhire.ai is stored securely on servers located within the territory of the United States. This localization aligns with our commitment to protect user data and to comply with applicable federal and state regulations concerning data protection.

Our servers are equipped with state-of-the-art security measures to prevent unauthorized access, alteration, disclosure, or destruction of your personal information. Regular security audits are conducted to ensure the integrity and security of our data storage and processing practices.

Compliance with General Data Protection Regulation (GDPR)
For our users residing in the European Union, jobhire.ai adheres to the General Data Protection Regulation (GDPR), which sets guidelines for the collection and processing of personal information from individuals within the EU. Users within the EU have specific rights under GDPR, including the right to access their data, request corrections, request data deletion, object to processing, and the right to data portability.

Terms Specific to EU Users
If you are accessing jobhire.ai from a location within the European Union, the following additional terms apply to you:

You have the right to be informed about the collection and use of your personal data.
You may request that we cease processing your data if you believe the processing infringes on your privacy rights.
You are entitled to lodge a complaint with a supervisory authority in your member state if you believe your rights under GDPR are being infringed.

Determining User Location
To ensure compliance with local laws and regulations, jobhire.ai uses geolocation technology to determine whether a user is accessing our services from within the United States or from the EU. This technology helps us:

Apply the appropriate legal and regulatory framework based on the user’s location. Provide a personalized and compliant service experience to all our users.

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.

HGPUBLISHING LIMITED
Agias Zonis, 1 NICOLAOU PENTADROMOS CENTER, Flat/Office 20 3026, Limassol, Cyprus
support@jobhire.ai