Privacy Policy
Last Updated: October 20, 2025THIS PRIVACY POLICY HAS BEEN COMPILED TO BETTER SERVE THOSE WHO ARE CONCERNED WITH HOW THEIR 'PERSONAL INFORMATION' IS BEING USED ONLINE. PERSONAL INFORMATION, AS DESCRIBED IN US PRIVACY LAW AND INFORMATION SECURITY, IS INFORMATION THAT CAN BE USED ON ITS OWN OR WITH OTHER INFORMATION TO IDENTIFY, CONTACT, OR LOCATE A SINGLE PERSON, OR TO IDENTIFY AN INDIVIDUAL IN CONTEXT. PLEASE READ OUR PRIVACY POLICY CAREFULLY TO GET A CLEAR UNDERSTANDING OF HOW WE COLLECT, USE, PROTECT OR OTHERWISE HANDLE YOUR PERSONALLY IDENTIFIABLE INFORMATION IN ACCORDANCE WITH OUR WEBSITE.
"Public Profiles". By default, resumes and profiles you upload are private and not publicly visible. We will only publish your resume/profile if you explicitly opt in (e.g., by enabling a "Public Profile" setting). You can turn this off at any time, and we will remove your resume/profile from public access and search engine indexing. See "Public Profiles & Resume Publication" below.
What personal information do we collect from the people that visit our blog, website or app?
When ordering or registering on our site, as appropriate, you may be asked to enter your name, date of birth, email address, mailing address, location, phone number, credit card information, telephone number or other details to help you with your experience.
In addition, when you upload or create application materials, we collect resume content (e.g., work history, education, skills, certifications, portfolio links), cover letters, job preferences, and application activity (jobs saved/applied, application status, employer communications). If you choose to include a photo, we will store that image; however, we do not create or store biometric identifiers from that photo.
Sources of Personal Information
We collect personal information from the following sources:
- Directly from you – when you fill out forms, create an account, upload or generate application materials (resume, cover letters), subscribe, or contact us.
- Automatically – when you interact with our website/app via cookies, SDKs, and similar technologies (see "Cookies").
- From integrated services and job platforms – when you connect third-party job boards, parsers, or recruiting tools, or authorize us to import data from services like LinkedIn.
- From publicly available sources authorized by you – when you ask us to enrich your profile from public professional profiles.
When do we collect information?
We collect information from you when you register on our site, place an order, subscribe to a newsletter, respond to a survey. Provide us with feedback on our products or services.
We also collect information when you upload a resume, enable automated job applications, generate cover letters, or opt in to make your profile public.
Categories of Personal Information We Collect:
We may collect the following categories:
- Identifiers (e.g., name, email address, account ID, IP address, device identifiers);
- Professional or employment-related information (e.g., resume, content, work history, education, licenses, certifications, skills, portfolio links, job preferences);
- Internet or other electronic network activity (e.g., site/app usage, logs, interactions with emails and in-product messages);
- Commercial information (e.g., subscription tier, transaction and billing data);
- Geolocation data (approximate location from IP or, if you enable it, precise location features);
- Inferences drawn from the above to improve recommendations and matching.
Notice at Collection
At or before the time of collection, California residents have the right to receive notice of the categories of personal information being collected and the purposes for which the categories of personal information will be used. This information is provided in this Privacy Policy under the sections “Categories of Personal Information We Collect” and “How We Use Your Information”.
Sensitive Personal Information (as defined by CPRA)
We may collect limited sensitive personal information (such as login credentials or geolocation data), which is used only for the purposes of providing secure access to your account and location-specific features. We do not use or disclose sensitive personal information for any purpose other than those permitted by the California Privacy Rights Act (CPRA) §1798.121. These permitted purposes include providing requested services, maintaining security, and ensuring the integrity of our systems.
How do we use your information?
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
- To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
- To improve our website in order to better serve you.
- To allow us to better service you in responding to your customer service requests.
- To quickly process your transactions.
- To ask for ratings and reviews of services or products.
- To follow up with you after correspondence (live chat, email or phone inquiries).
- To share with authorized third-parties subject to your prior consent.
- Provide and improve our services, including resume processing and analysis, job matching, and application workflows;
- Generate and tailor cover letters and application materials you request;
- Operate analytics to understand feature usage and service performance;
- Maintain safety, security, fraud prevention, and integrity of our systems;
- With your consent, enable Public Profiles to make your resume/profile viewable by the public and searchable by employers;
- Where permitted by law, personalize content and measure campaign performance.
We will not use your personal information for any purpose that is materially different from the purposes disclosed at the time of collection without first obtaining your explicit consent. If we need to use your personal data for any new purposes, we will notify you and obtain your consent before doing so.
How do we protect your information?
Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.
We use regular Malware Scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted. We implement a variety of security measures when a user places an order enters, submits, or accesses their information to maintain the safety of your personal information. All transactions are processed through a gateway provider and are not stored or processed on our servers.
Government-issued ID copies are encrypted at rest and in transit, and are accessible only to authorized personnel with a legitimate business need. These documents are automatically deleted after the verification process is complete, unless otherwise required by law.
Incident Response. In the event of a data breach involving unencrypted Personal Information, we will provide notices without unreasonable delay and in accordance with applicable U.S. state breach-notification laws. Service Providers and Contractors are required to promptly notify us of any security incident affecting your data.
Do we use 'cookies'?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
We use cookies to:
- Help to remember and process the items in the shopping cart.
- Understand and save user’s preferences for future visits.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.
If users disable cookies in their browser:
If you turn cookies off, some of the features that make your site experience more efficient may not function properly. Some of the features that make your site experience more efficient and may not function properly.
Disclosure of Personal Information
We disclose Personal Information to:
- Service Providers and Contractors under written contracts that: (i) limit use to specified services; (ii) prohibit selling or sharing your Personal Information; (iii) require protections consistent with applicable law; and (iv) require prompt notice of security incidents.
- Integrated Job Platforms ("Job Providers") to submit applications on your direction or as configured in your settings;
- Business partners when you request or consent to a joint feature or integration;
- Professional advisors and authorities for compliance, safety, security, and legal process;
- Successors in connection with a corporate transaction (with notice where required).
Public Profiles & Resume Publication
By default, your resume/profile is private. We will only make your resume/profile publicly viewable if you opt in (e.g., enabling a "Public Profile" setting). Public profiles may be accessible without logging in and may be indexed by search engines. You can disable public visibility at any time in your settings, after which we will remove your resume/profile from public pages and request de-indexing from major search engines.
When your profile is public, you can choose what is shown (e.g., hide contact details). We recommend not publishing sensitive information publicly. Employers can contact you via in-product messaging or other options you select.
Third-party links
Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
AUTOMATED DECISION-MAKING
Automated decision-making refers to decisions made exclusively by automated means without any human involvement. This may include, for example, an online assessment of your resume's compatibility with a posted job vacancy, where the decision is made based on the information you've entered without any human intervention.
JobHire.AI makes automated decisions using artificial intelligence, utilizing your personal data. If you do not agree with Software making automated decisions, please do not use Software JobHire.AI.
For any questions related to automated decision-making or termination of JobHire.AI usage, please email us at support@jobhire.ai
Situations where JobHire.AI (hereinafter "the System") makes automated decisions using artificial intelligence with processing your personal data:
During your registration on the JobHire.AI website:
- When uploading a resume, the System extracts data and automatically fills in registration fields, also saving user data to the database (prior to registration).
- When uploading a resume during the quiz (questionnaire) stage or in the personal account, the System automatically generates a new resume document using AI.
At the time of payments:
- When you pay for any subscription, the System automatically registers internal accounts on the necessary services (“Job providers”, as defined below).
When generate cover letters:
- In the settings functions in your Personal Account, you have the option to request the System to generate cover letters. The System will automatically prepare a cover letter based on your personal data entered into it and the job description.
At the stage of submitting resumes to companies or other individuals who have posted vacancies (hereinafter "job applications"):
- The System analyzes each vacancy using AI and provides a rating of resume-to-vacancy compatibility.
- Simultaneously, the System prepares an AI-generated cover letter that will be automatically sent along with the job application (if you have selected the option to prepare and send a cover letter in your personal account settings).
- Before filling out forms, the System analyzes the similarity between the vacancy and your data. If this parameter is higher than what you've set in your personal account, the System adds this vacancy to the application queue. You can cancel the application submission within 24 hours and/or modify the cover letter.
- When filling out each form, the System selects the best answer option to the question asked in the form being filled out, using its internal algorithms.
- Also, if you have an account on the service where the job application was sent, the System will automatically forward to your email address specified in the resume any message from the employer in response to the job application.
Human Review & Contesting. If you disagree with an automated decision that produces legal or similarly significant effects (e.g., automated application submission within your configured settings), you may contact support@jobhire.ai to request human review and to contest the decision.
Controls. You can adjust thresholds and preferences for automated job matching and submissions in your account settings or disable automation entirely.
Job Providers:
Job providers are companies or platforms that aggregate and list job openings from various employers. These platforms serve as intermediaries between job seekers and employers, offering a centralized location where candidates can search for and apply to multiple job opportunities. Examples of such platforms include job board websites or recruitment services.
These Job providers often offer additional features such as resume posting, job alerts, and sometimes their own AI-powered matching services to connect suitable candidates with relevant job openings.
In some cases, Job Providers prohibit the use of third-party automation on their services. In such instances, manual management may be required. You can perform this manually on your own or contact us at support@jobhire.ai for assistance.
We agree to the following:
Users can visit our site anonymously.
Our Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.
You will be notified of any Privacy Policy changes:
- On our Privacy Policy Page
Can change your personal information:
- By emailing us
- By logging in to your account
- By chatting with us or by sending us a support ticket
Does our site allow third-party behavioral tracking?
It’s also important to note that we do not allow third-party behavioral tracking.
COPPA (Children Online Privacy Protection Act)
Our services are intended for individuals aged 18 and older. We do not knowingly collect or process personal information from children under the age of 18. If we learn that we have inadvertently collected personal information from a child under 18, we will promptly delete that information.
We comply with applicable laws regarding minors, including CCPA/CPRA §1798.120(c), which prohibits the sale or sharing of personal information of consumers under 16 without affirmative authorization, and COPPA, which imposes parental consent requirements for children under 13.
Fair Information Practices
The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.
We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.
Data Storage and Security
All personal data collected by JobHire.AI is stored securely on servers located within the territory of the United States. This localization aligns with our commitment to protect user data and to comply with applicable federal and state regulations concerning data protection.
Our servers are equipped with state-of-the-art security measures to prevent unauthorized access, alteration, disclosure, or destruction of your personal information. Regular security audits are conducted to ensure the integrity and security of our data storage and processing practices.
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations.
How Long We Retain Your Data We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Specific retention periods include:
- Identification documents (e.g. government-issued IDs): retained for up to 1 year after the individual ceases to be a customer. If the individual does not become a customer, such documents are deleted within 30 days after the identity verification process, unless legally required otherwise.
- Location and usage data (e.g. ride history, GPS tracking): retained for up to 1 year after the customer relationship ends, to support analytics and improve our services.
- Payment and transaction data (e.g. invoices, payment methods, history): retained for up to 7 years following the end of the customer relationship, to comply with financial and tax regulations.
We define the end of the customer relationship as either:
(i) the date the user closes their account; or
(ii) the date of the last paid service, if no activity follows for 6 months.
After the retention period expires, personal data is securely deleted or anonymized according to our data disposal policies.
Compliance with General Data Protection Regulation (GDPR)
For our users residing in the European Union, JobHire.AI adheres to the General Data Protection Regulation (GDPR), which sets guidelines for the collection and processing of personal information from individuals within the EU. Users within the EU have specific rights under GDPR, including the right to access their data, request corrections, request data deletion, object to processing, and the right to data portability.
Terms Specific to EU Users
If you are accessing JobHire.AI from a location within the European Union, the following additional terms apply to you:
You have the right to be informed about the collection and use of your personal data.
You may request that we cease processing your data if you believe the processing infringes on your privacy rights.
You are entitled to lodge a complaint with a supervisory authority in your member state if you believe your rights under GDPR are being infringed.
Determining User Location
To ensure compliance with local laws and regulations, JobHire.AI uses geolocation technology to determine whether a user is accessing our services from within the United States or from the EU. This technology helps us:
Apply the appropriate legal and regulatory framework based on the user’s location. Provide a personalized and compliant service experience to all our users.
Your U.S. State Privacy Rights (California, Virginia, Colorado, Utah, Connecticut)
If you are a resident of California, Virginia, Colorado, Utah, or Connecticut, you may have certain rights regarding your personal information under applicable state privacy laws. These may include:
- Right to Know: Request access to the categories and specific pieces of personal information we have collected about you.
- Right to Correct: Request correction of inaccurate personal information (not available under Utah law).
- Right to Delete: Request that we delete the personal information we have collected from you.
- Right to Data Portability: Receive a copy of the data you provided to us, in a usable format.
- Right to Opt-Out:
- of the sale or sharing of your personal information;
- of targeted advertising based on your personal data;
- of profiling in furtherance of decisions that produce legal or similarly significant effects.
- Right to Limit Use of Sensitive Personal Information: Limit how we use or disclose certain sensitive data (where applicable).
- Right to Appeal: If we deny your request, you may appeal our decision by contacting us (not available under Utah law).
- Right Not to Be Discriminated Against: We will not discriminate against you for exercising your privacy rights.
- Adjust your settings in the app under Privacy Preferences;
- Submit your request to: support@jobhire.ai;
- If applicable, use the link below to opt-out of sale or sharing: Do Not Sell or Share My Personal Information
We may need to verify your identity before fulfilling certain requests. You may also designate an authorized agent to make requests on your behalf, where allowed by law.
You may request the deletion of your personal information, subject to certain exceptions. Upon verifying your identity, we will delete your personal data from our records and direct our service providers to do the same, unless an exception applies.
We may deny your deletion request if retaining the information is necessary for us or our service providers to:
- Complete a transaction or fulfill a contract between you and us;
- Detect security incidents and prevent fraud;
- Collect an outstanding debt or enforce payment obligations;
- Comply with a legal obligation, such as maintaining records for tax, accounting, or financial reporting purposes, or retaining payment and transaction data required under federal or state law;
- Exercise or defend legal claims;
- Collect outstanding debts or enforce contractual obligations.
Please note that we may also retain certain data in aggregate or de-identified form that is not reasonably capable of being associated with you.
We will respond to verified requests within 45 days. If we require more time, we will inform you of the reason and extension period (up to an additional 45 days) in writing. We will provide the requested information covering the 12-month period preceding your request, as required under California law. We are not obligated to retain personal information for a single, specific purpose longer than reasonably necessary, and we do not provide information beyond the 12-month period unless legally required or we choose to do so voluntarily.
To verify your request, we may require information that matches what we have on file (such as your name, contact information, or account details).
You may also designate an authorized agent to make a request on your behalf. The agent must provide written proof of authorization and verify their identity.
Your Nevada Data Privacy Rights
Nevada residents have the right to opt out of the sale of certain personal information collected by us through our website or online services. We do not currently sell personal information as defined under Nevada law. However, if you are a Nevada resident and would like to submit a request to opt out of future sales, you may do so by contacting us at support@jobhire.ai.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last Updated" date.
If the changes are material, we will notify you directly via email or through a prominent notice on our website.
Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below.
JOBHIRE AI LIMITED a company registered in Cyprus under company number HE 473080, whose registered office is at K. Skokou 1, Capital Chambers, 2nd Floor, Flat/Office 201, 1061 Nicosia, Cyprus
support@jobhire.ai