Executive Assistant

As an Executive Assistant at TBA Studio, you will provide high-level administrative support to the CEO and on occasion other senior executives. You will be responsible for managing calendars, scheduling appointments, arranging travel accommodations, and coordinating meetings and conferences. Additionally, you will handle sensitive and confidential information with professionalism and discretion.

Key Responsibilities:

• Manage executive calendars, including scheduling appointments and coordinating meetings
• Coordinate travel arrangements, including executive team offsites
• Prepare and organize documents, reports, and presentations
• Be the "gatekeeper" for the CEO
• Screen and prioritize incoming phone calls and emails
• Maintain database of licenses and ensure appropriate credentials are kept up to date for all licensed architects, designers, etc
• Handle confidential and sensitive information with discretion
• Organize and maintain files and records
• Plan and coordinate events, conferences, and team-building activities
• Assist with special projects as needed

Requirements

Education: Associates Degree or relevant experience

Experience: Minimum of 3 years of experience as an executive assistant or similar administrative role, preferably supporting senior level executives.

Skills:

• Proven experience as an executive assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Attention to detail and problem-solving skills
• Discretion in handling confidential information
• Candidate should be proactive, flexible, detail-oriented, and possess strong communication skills. The ability to work independently and as part of a team, and a passion for the organization's mission, are crucial.

Benefits

Health Insurance, Vision, Dental, 401k Match

4 1/2-day work week (40 hours) Monday through Thursday, Half-day Friday

PTO

Paid Holidays