Administrative Assistant I

The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.

A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.

Duties

• Answer multi-line phone system.
• Greet clients and visitors to small office.
• Order office supplies as inventoried.
• Provide broad administrative support to staff including scanning and archiving files.
• Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials.
• Maintain conference rooms, copy machines and printers/plotters.
• Also responsible for coordinating...

This position can work remote from anywhere in the USA

SUMMARY

Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

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• Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail.

• Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams.

• Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees.

• Tracking and documenting real estate transactions as needed

• Conducting audits of data and general reporting and distribution responsibilities for Operational...

HIROTEC America is more than just a global industry leader with worldwide sales in excess of 1.6 billion dollars and 33 facilities in 8 countries. HIROTEC is a company that is constantly changing and growing with its community. We believe there is always room for advancement in every aspect of a business. If it’s not broken, don’t fix it, improve it.

Currently, we are seeking a Bilingual (Japanese-English) Administrative Assistant to become a part of the HIROTEC Team. We are looking for a Full-Time employee.

The ideal candidate will be responsible for providing translations in Japanese and English that focus on various communications (general business writing, routine correspondence, sales reports and automotive/technical content) for HIROTEC AMERICA and other Global HIROTEC Companies. The candidate will also communicate with bi-lingual employees, support expatriates from Japan as they acclimate to the US, provide general administrative...

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Los Angeles. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operations of our office.

To learn more about our executive recruitment and headhunting services in Los Angeles, California please see our page:
https://www.kellerexecutivesearch.com/executive-recruitment-headhunters-los-angeles/

About Keller Executive Search:

Keller Executive Search is a leading executive search firm specializing in providing recruitment and headhunting services to clients in Los Angeles and across various industries. With our vast network and expertise, we help companies find top-tier executive talent that aligns with their organizational goals and values.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and organizing meetings
• Handle...

Access Services is hiring a full-time Administrative Assistant to provide exceptional organizational support to all programs served in our Housing & Homeless Services division. This role will be a fully in office position in Plymouth Meeting, PA. The Administrative Assistant for Housing & Homeless Services will support fiscal needs, customer service, scheduling, specialized project assistance, and give administrative support to housing managers. The ideal administrative assistant will be a confident self-starter, able to efficiently organize and meet needs, with a kind, responsible, and helpful attitude.  

Essential Responsibilities of the Administrative Assistant:  

• Enter all cash receipts into applicable systems.  
• Provide exceptional customer service toward all clients, visitors, and staff. 
• Answer phone inquiries and resolve complaints in a courteous, professional manner...

Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!

Our company is looking for a Bilingual Administrative Assistant to add to our nationwide team. As an Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located 35 miles north of Denver in Fort Lupton, CO with our builder partner Sun Communities.

Why New Home Star?

At New Home Star, our number one core value is to...

Description

Move For Hunger is seeking a part-time administrative assistant up to 25 hours per week to work out of our office/warehouse in Neptune, NJ, this position is not eligible for remote/telework. We are looking for an extremely organized and detail oriented individual. Their duties include organizing inventory for easy retrieval as new orders come in, reviewing incoming and outgoing shipment schedules to maintain productive operations and documenting damages to inventory. The Logistics Specialist will also oversee episodic volunteer support in the shipping and receiving department, and other duties as assigned. This person will have to be able to lift 40lbs. This position will report directly to the COO and the Events Coordinator.

ESSENTIAL FUNCTIONS:

• Managing processes through Salesforce database, and assisting with database tracking, entry, and management;
• Provide “white-glove” customer service to individuals...

Greenbacker Capital (“Greenbacker”) is an investment management firm that focuses on renewable energy and sustainable infrastructure investing. Since its’ founding in 2011, Greenbacker has grown to just over 100 employees, located in four offices (New York City, Portland, ME, Denver CO and Montpelier VT), and a number of additional individual locations throughout the United States. With over 60 years of combined infrastructure investment experience and more than $20 billion in combined transactions across the investment team, we are positioned as a market leader in sustainable infrastructure investments. We invest in a diversified portfolio of income-producing renewable energy power facilities that sell power under long-term contract to high credit worthy counterparties such as utilities, municipalities, and corporations.

Greenbacker strives to create a workforce that encourages a supportive and inclusive culture by promoting diversity and excluding all forms of...

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.

IT Concepts Inc. is seeking an Administrative Assistant for our headquarters (HQ) in Vienna, VA (walking distance from the Spring Hill Metro stop). The incumbent will support our executive committee, corporate services team, and maintain the HQ office. If you are resourceful and customer service driven,...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing technical guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Supporting, tracking and reporting on technical evaluation board activities
• Working with Cooperative Research and Development Agreements (CRADAs)...

The Administrative Assistant will focus on general office support with a variety of clerical activities and related tasks.  The Administrative Assistant will be responsible for answering incoming calls, meeting with clients and prospects, knowing tour basics and answering questions, sending tour brochures to prospects, building tour documents and additional clerical duties.

Requirements

Duties and Responsibilities

• Greet and meet with clients and prospects in a professional, friendly and hospitable manner.
• Answer telephone calls and answer questions or direct the caller to the appropriate associate
• Assist with special events held in the Lincoln office
• Participate fully as a team member to assist as needed in completing all functions
• Basic GDS knowledge (Global Distribution System) 
• Attend staff and training meetings
• Maintain...

CTI is a leading defense and space industry corporation seeking an experienced Executive Administrative Assistant to support our executive team. As an Executive Administrative Assistant, you will play a critical role in ensuring the smooth operation of our organization by providing comprehensive administrative support to our executives.

Responsibilities include but are not limited to:

• Entering data into our database system with a high level of accuracy and attention to detail
• Coordinating travel arrangements and accommodations for executives
• Preparing and editing correspondence, reports, and travel accounts
• Handling sensitive and confidential information with discretion
• Managing various administrative tasks such as filing, scanning, and document organization
• Reviewing data for errors or discrepancies and providing support during annual audits
• Performing data cleanup and analysis tasks...

The Administrative Assistant provides a wide variety of essential administrative support and clerical support to facilitate the efficient operation of the 1911 Office, LLC, a single-family office based in Keene, NH.  Core responsibilities will include but not be limited to:

• Providing clerical services including scanning, photocopying, faxing, and mailing.
• Coordinating filing system according to approved 1911 Office procedures to maintain the current electronic and hard copies in a timely, efficient manner. Ensuring files are up-to-date and clearly and consistently marked for easy access.  
• Scheduling and coordinating meetings and appointments, including sending calendar invitations and setting up Zoom links. 
• Preparing and modifying documents including correspondence, reports, drafts, memos, and e-mails as requested.  
• Conducting research, compiling data, and preparing paperwork to support projects as...

Parallel Employment is currently seeking a Warehouse Administrative Assistant to join a dynamic Lancaster client. This position will provide administrative support to the warehouse operations and assist with various tasks related to inventory management, shipping and receiving, and general warehouse administrative duties.

Searching for well-organized, energetic and self motivated individuals that can help take the Warehouse office to the next level. Many of the responsibilities of this position center around wholesale order entry, invoicing, filing and fielding calls from dealer network around the country.

Shift: 1st shift, Monday - Friday, 8:00 AM - 4:30 PM

Pay: $17.00 - $19.00 per hour, depending on experience

Responsibilities:

• Assist with processing and maintaining inventory records
• Data entry into Epicor (operating system)
• Order entry and processing
...

At Sweegen, we continually forge the future of wellness in food and drink by pioneering exciting new ingredient technologies and innovations. We are currently seeking a detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support, including scanning, saving, filing documents, and basic computer tasks. This role requires strong organizational skills, attention to detail, and proficiency in computer applications.

Responsibilities:

Scan, save, and file documents accurately and efficiently.

Manage electronic and physical filing systems to ensure easy retrieval of documents.

Assist with data entry tasks and maintain databases as needed.

Perform basic administrative tasks such as answering phones, responding to emails, and scheduling appointments.

Assist in preparing reports, presentations, and other documents.

Coordinate meetings and appointments, including...

Fullmind is looking for an Administrative Assistant who is passionate about virtual education!
Hybrid role located in Houston. Must be on site 2-3 days a week.
Salary: $50,000 - $65,000

Fullmind is the leading solution provider for educator placement. Our mission is to transform students' lives by providing the highest quality educational support through live-streaming instruction anywhere at any time. We partner with school districts and college access programs across North America to expand school walls with real-time, synchronous personalized virtual learning through advanced technology and our large community of state-certified teachers!

We are proud of the culture we create and actively seek incredible talent to enhance our fully remote & dynamic team!

Responsibilities

• Independent, self-starter: Has a strong ability to prioritize and make...

ROGERCO, Inc. delivers advanced technology, cybersecurity, communications advisory, and multi-media services and is looking for a talented, seasoned graphic designer to join our creative team of artists to support a Navy client. Ideal candidates have an active Secret security clearance and previous communications work experience for the federal government, preferably defense. This position is on-site in Newport, Rhode Island. Candidates must also have an active SECRET security clearance and previous experience with the federal government preferred. Contingent upon award of contract.

Requirements

Responsibilities:

• Support the graphics and visual information team administrative services. Duties may include:
• Draft reports providing weekly metrics and data reports related to VI products delivered and status against milestones.
• Photocopy and scan documents
• File and retrieve documents from the Visual...

Wilkinson Homes is currently seeking an organized and highly motivated Administrative Assistant to join our Operations Support team. As one of the leading custom home builders in the industry, we take pride in delivering exceptional customer service and maintaining efficient operations. The Administrative Assistant will play a key role in supporting our operations and ensuring smooth day-to-day functioning.

As an Administrative Assistant at Wilkinson Homes, you will be responsible for various administrative tasks and office support duties. You will work closely with different departments and assist in coordinating schedules, managing documentation, organizing meetings, and handling other administrative functions. This role requires a high level of attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Wilkinson Homes is known for its family-oriented culture and commitment to excellence. We are dedicated to...

We have an exceptional opportunity for a mission driven Clinical Administrative Assistant with a passion for high standards in health-care services in a fast-paced setting.

The Administrative Assistant (Clinical) main area of focus is performing administrative tasks in support of all Nursing Services including scheduling, departmental payroll processing, record keeping and day to day administrative functions.  This role also may work as a GNA periodically when needed.

Requirements

• GNA licensed in the state of community
• One year’s experience as a scheduler/ administrative assistant in a long-term Care or Assisted Living setting preferred.
• Ability to work flexible hours, including 12-hour shifts
• Strong computer skills (Proficient in Microsoft Office)
• Strong written and oral communication skills, able to maintain confidential information
• Experience with other...

Marten Law is seeking applicants for an Assistant Office Administrator position to support our growing environmental law practice. This is an in-person position supporting administration of the firm’s downtown Seattle Office overlooking the Puget Sound.

The successful applicant will demonstrate, through their education and prior experience, superior administrative and operation skills needed to assist the firm and firm’s Chief Administrative Officer (CAO) on day-to-day administrative tasks and firm projects. These skills include attention to detail, an ability to work with a sense of urgency under time pressure, and the ability to manage multiple projects to different deadlines. Prior experience in a law or other professional services firm is a bonus, but not required. This is a permanent, full-time position with full benefits, a competitive salary, and a supportive, positive work environment.

Key Responsibilities:

Support the CAO in all firm...

We are looking for an organized and computer-literate medical administrative assistant to be responsible for our healthcare facility's front desk tasks. These tasks include answering phone calls, managing appointment bookings and updating the facility's system with patients' information.

To be successful as a medical administrative assistant you must be able to keep patients' information confidential and exercise patience when working with potentially difficult individuals. A good administrative assistant has great attention to detail and is able to prioritize tasks efficiently.

Medical Administrative Assistant Responsibilities:

• Answer phone calls.
• Respond to emails.
• Schedule appointments.
• Greet patients upon arrival.
• Collect patients' personal information.
• Validate payment methods and medical insurance coverage.
• Record patients' information in the computer system.
• Issue invoices to...

Stanbridge University seeks a high-energy, motivated, and confident professional with an infectious enthusiasm for higher education to perform strong administrative duties. The incumbent will be responsible for meeting the administrative needs across the university. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.

Essential Functions:

• Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success.
• Support instructional and educational resources for the institutions academic programs.
• Prepare special reports that includes the gathering and summarizing of data.
• Ensure the completeness and accuracy of information and documentation.
• Provide excellent customer service, written and oral communication, organization, and time management.
...

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Tax Administrative Assistant in the Overland Park office. Full-time availability is needed, 40 hours per week. This position can only be performed in the office.

If you are the right person for this opportunity, you will have experience creating, processing, and tracking tax documents; onboarding support; and other administrative duties, such as greeting clients and answering phones.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Office Coordinator as needed, which includes...

Are you ready to join a growing, global drug development and manufacturing organization that puts people first?  Come to Adare!  We work closely with our pharmaceutical industry partners during all phases of drug development and commercial manufacturing with a mission of improving the lives of patients and medicines essential to people all over the world.  Each role and every department within Adare offer you a unique, customized experience with a chance to make a real impact, and is critical to our success.  With the help of people like you dedicated to our mission, Adare is transforming lives by transforming drug delivery!

Join our mission at Adare!

We are seeking to hire an Administrative Assistant, Manufacturing Operations (Temporary) to support our Philadelphia, Pennsylvania Manufacturing and Packaging facilities.

If any of the below describes you, we...