Administrative Assistant

Assists the operations in all aspects of onboarding the new hires, support questions, and Scheduling appointments, including reporting, training, and maintaining electronic records—clerical Duties such as utilizing advanced spreadsheets. All accounts payable reports and maintains all accounts payable files. Gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Organizes and maintains file system and files correspondence and other documents. Update personnel files in coordination with the hub manager. Create Excel spreadsheet, review all invoice documents, employee hours for pay, check for error duplicates, and submit employee timesheets and invoice documents to the payroll department for payment for approval of payment notices to improve overall account payable files. Reviews all invoices and maintains accurate billing files for customers. Generates final billing monthly for customers by keeping correct records. Maintain a positive and proactive relationship with managers, supervisors, employees, etc. Liaise with other departments/business units to ensure current compliance and documents and postings. Tracks and maintains accurate records of warehouse supplies inventory and replenishes accordingly.

Answers questions about the organization and provides callers with addresses, directions, and other information. Locates and attaches proper files to correspondence to be answered by an employer. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Monitors visitor access. Updates appointment calendars. Receives, sorts, and routes mail, and orders. Obtains and maintains supplies for office and operations supply room. Prepares outgoing mail and correspondence, including e-mail and faxes to copy, uses fax machines, and assists employees with the time clock. Review payments for services and products. Perform other necessary clerical duties, such as filing, photocopying, and collating. Arrange and coordinate travel schedules and reservations. Coordinates and organizes meetings, prepares agendas, reserves, and prepares facilities.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed represent the required knowledge, skill, or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and 2 to 3 years related experience and/or training.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to question: from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally

required to stand; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision,

and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

Bollore has to offer:

• Competitive compensation
• Generous benefits package, including health insurance (medical, dental and vision)
• 401(k) matching
• Life insurance & disability
• Discretionary bonus
• Paid time off / Holidays
• Career advancement.

We are a part of the CMA CGM Group, alongside CEVA Logistics. Together, we form a Top 5 global logistics player.

The Group’s logistics activities are carried out by 86,000 permanent employees.

Our strengths brought together represent nearly one million tons of air freight, approximately two million TEUs of ocean freight, and more than 11 million square meters at more than 1,000 warehouses globally.

We combined 2023 revenues stand at $20.2 million.