Administrative Assistant in Florida

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Administrative Assistant

Guardian Angel Research Center

Jacksonville, florida

The Guardian Angel Research Center is seeking an organized and detail-oriented Administrative Assistant to join our dynamic team in the Hospital & Health Care industry. As an integral part of our organization, you will provide comprehensive administrative support to ensure the efficient operation of our research center. The Administrative Assistant will be responsible for handling various administrative tasks, coordinating appointments, managing correspondence, and facilitating communication between team members and external partners. The ideal candidate will thrive in a fast-paced environment, exhibit excellent time management skills, and possess a strong ability to multitask while maintaining a positive attitude. You will interact with a diverse range of professionals, including researchers, healthcare providers, and administrative staff, making your role essential to fostering a collaborative work environment. With a commitment to enhancing healthcare research and supporting...

Part-time

Administrative Assistant

Babinskiy

Lake Mary, florida

Job Overview:

We are seeking a meticulous Administrative Assistant to manage data entry and data management tasks. Please note that this position is only available for candidates located in the USA and Canada.

Main Responsibilities:

- Accurately enter and update data

- Ensure data integrity

- Provide general administrative support

- Prepare and revise documents

- Help with scheduling meetings

- Address inquiries and offer assistance

- Keep records organized

Required Skills and Experience:

- Demonstrated experience in data entry and management

- Proficient in Microsoft Office

- Strong attention to detail

- Excellent communication abilities

- Good organizational skills

Application Process:

If you are interested, please send me a message.

Benefits

WHAT WE PROVIDE

Growth and Development: We are...

Not Specified

Administrative Assistant

OCOM

Winter Garden, florida

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

May direct the work of clerical employees in lower job classifications.
May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and...

Part-time

Administrative Assistant

Guardian Angel Research Center

Miami, florida

Guardian Angel Research Center is looking for a skilled Administrative Assistant to support our dynamic team. In this role, you will perform a range of administrative tasks, ensuring that our operations run smoothly and efficiently.

Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and maintaining filing systems. The ideal candidate will demonstrate strong organizational abilities, professionalism, and excellent communication skills.

Join us and be a part of our mission to provide outstanding research support!

Requirements

High school diploma or equivalent required; associate’s degree or higher preferred.
Previous experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, & PowerPoint).
Exceptional organizational skills and attention to detail.
Strong...

Full-time

Administrative Assistant

Vector Construction

Tampa, florida

Our VCS Engineering team is currently seeking an organized and proactive Admin Assistant to join our team in our Tampa, FL office. As an Admin Assistant, you will provide essential administrative support to our Office Manager, ensuring smooth operations and enabling our team to focus on delivering exceptional service to our clients. As an integral part of our office, you'll help maintain an efficient and welcoming environment.

Responsibilities

Provide administrative support to the team, including managing correspondence, payroll, scheduling appointments, and organizing files.
Answer phones and respond to inquiries in a timely and professional manner.
Assist with the preparation of documents and reports as required.
Manage office supplies and maintenance.
Help coordinate team travels, meetings and special events.
Support accounting functions with data entry, invoicing and filing.
Other...

Full-time

Administrative Assistant

A Plus Mortgage Co

St. Petersburg, florida

Requirements

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an...

Full-time

Administrative Assistant

Vector Construction

Tampa, florida

Responsibilities

Provide administrative support to the team, including managing correspondence, payroll, scheduling appointments, and organizing files.
Answer phones and respond to inquiries in a timely and professional manner.
Assist with the preparation of documents and reports as required.
Manage office supplies and maintenance.
Help coordinate team travels, meetings and special events.
Support accounting functions with data entry, invoicing and filing.
Other...

Full-time

Administrative Assistant

Datex Inc.

Clearwater, florida

Administrative Assistant will support a commercial office space/business center with multiple tenants of varying business types. You will have the opportunity to interact with professionals and their customers on a daily basis as you are the friendly face they will see as they go about their day in the business center. A heart for customer service, a commitment to professionalism, and the willingness to adjust to various changes or procedures will be key qualities in this role.

Responsibilities

Open and close the building
Greet visitors
Receive, route and deliver mail to tenants
Answer phone calls: route to appropriate tenant, if necessary and answer questions regarding rental space
Provide tours to prospective tenants
Communicate with tenants in a professional and courteous manner
Respond to tenant questions and concerns in timely manner and escalate concerns to management when necessary

Full-time

Administrative Assistant

The Lake Doctors, Inc.

Fort Myers, florida

Administrative Assistant sought to join The Lake Doctors, Inc. We are currently seeking an Administrative Assistant responsible for relaying incoming telephone calls, assisting customers, and providing administrative and organizational support for the Branch office, Sales Manager, Branch Manager and Corporate Office by performing the following duties. Please note the current Administrative Assistant will be available for on-the-job training and will assist with the first 90 days.

Essential Duties and Responsibilities:

Answer multi-line telephone system.
Assist with general Branch and customer correspondence.
Responsible for shipping, receiving and other postal duties.
Within ServSuite; setup new leads and customer accounts, maintain Branch account list, set payment plans for all recurring billing, assist with creating and completing work orders. On the job...

Full-time

Administrative Assistant (Hybrid Role in Tallahassee Florida)

Acentra Health

Tallahassee, florida

Position Summary

As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will encompass the diligent input of new claims, necessitating meticulous attention to various details, including demographic data, provider information, and other critical aspects of claims. Precision and a keen eye for detail are paramount to ensure the integrity of our data.

As an Administrative Assistant, you are an integral member of our team. You will facilitate internal communications. Your role extends beyond mere data entry; you are expected to proactively engage in the identification, examination, and resolution of any discrepancies or concerns that emerge throughout the claim entry procedure. Your adept problem-solving skills will be invaluable in addressing these challenges effectively and efficiently. This position demands not only a high level of...

Full-time

Administrative Assistant / Commercial Loan Clerk

FFCFC

Jacksonville, florida

Full-Time Administrative Assistant / Commercial Loan Specialist

Industry: Non-profit organization specializing in SBA 504 loans

Compensation: Competitive annual salary + full benefit package that includes a generous IRA contribution (see below for details)

Location: Jacksonville, FL

Summary of Mandatory Qualifications:

High school diploma or equivalent
At least one (1) year of professional experience as an administrative assistant, executive admin assistant, paralegal, or a specialist in banking or real estate
Ability to work full-time Monday - Friday, 8am - 5pm, in our Jacksonville, FL office
Ability to pass a rigorous background check

About Us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL....

Full-time

Administrative Assistant (Cleared)

IT Concepts

Tampa, florida

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and practical solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.

IT Concepts, Inc. (ITC) is seeking an Administrative Assistant to support a DOD SOCOM opportunity. ITC will provide the Government with program management and services related to emerging technology solutions including Enterprise Architecture (EA) and data science,...

Full-time

Administrative Assistant (Must Reside near Tallahassee Florida)

Acentra Health

Tallahassee, florida

CNSI and Kepro are now Acentra Health! Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the company’s mission, actively engage in problem-solving, and take ownership of your work daily. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Position Summary

As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will...

Part-time

Administrative Assistant

Marc Primo Warren

Miami, florida

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule...

Full-time

Administrative Assistant

Craft Distilling Group

Miami, florida

Account Executive

Miami, FL

Welcome to Whiskey & Wealth Club.

Who we are

We are a dynamic and rapidly growing alternative investment company, who specialise in innovative investment strategies that leverage data-driven insights to generate exceptional returns for our clients.

Here at Whiskey and Wealth Club, we look for people who are driven, self-starting and want to be part of something special.

We are now looking for an Administrative Assistant, to help the day to day running of our Miami Office.

You will have experience working in an office environment, performing administrative tasks, and providing support to co-workers, stakeholders and external clients. You will have an ability to multitask, manage complex schedules, and meet changing deadlines, all of which are essential to this position.

What you will...

Full-time
Administrative Assistant
FUBA Workers' Comp
Tallahassee, florida
Administrative Assistant (Full Time)
Location: Tallahassee, FL (in-office)
Schedule: Monday - Thursday 9:00am - 5:00pm; Friday 9:00am – 4:00pm
Compensation: $36,000 - $40,000 annual salary plus benefits package (see below for details)
Summary of Qualifications:

High school degree or equivalent

2+ years of professional administrative experience OR Bachelor’s degree in a relevant field

1+ years of professional experience with the Microsoft Office suite of products

Ability to commute to our Tallahassee office Monday - Friday

~~~
About Us: FUBA Workers’ Comp is a Tallahassee-based managing general agent for workers’ compensation insurance. Since 1989, we’ve been providing exemplary customer service and industry expertise to thousands of small businesses in Florida. Our family-friendly...

Contract
Administrative Assistant
Computech Corporation
Coral Springs, florida
Greetings from Computech Corporation!
Title: Administrative Assistant
Location: Coral Springs, FL
Qualifications / Requirements:
•       2+ years’ experience Administrative Support
•       Detailed knowledge and experience in Microsoft Outlook, Word, Power Point, Excel
•       Knowledge of SAP software preferred.
•       Ability to become proficient in multiple IT applications
•       Experience in prioritizing work and multi-tasking - Strong sense of urgency
•       Outstanding organizational and follow-up skills — Discretion with sensitive information
•       Excellent written and verbal communication...

Contract
Administrative Assistant
CES
Coral Springs, florida
Greetings from Computech Corporation!
Title: Administrative Assistant
Location: Coral Springs, FL
Qualifications / Requirements:
•       2+ years’ experience Administrative Support
•       Detailed knowledge and experience in Microsoft Outlook, Word, Power Point, Excel
•       Knowledge of SAP software preferred.
•       Ability to become proficient in multiple IT applications
•       Experience in prioritizing work and multi-tasking - Strong sense of urgency
•       Outstanding organizational and follow-up skills — Discretion with sensitive information
•       Excellent written and verbal communication...

Not Specified
Labor Administrative Assistant
InProduction
Casselberry, florida
InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.
The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Not Specified
Labor Administrative Assistant
InProduction
Longwood, florida
InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.
The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Not Specified
Labor Administrative Assistant
InProduction
Altamonte Springs, florida
InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.
The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Not Specified
Labor Administrative Assistant
InProduction
Orlando, florida
InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.
The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Part-time
Administrative Assistant, Temporary
Prince Industries LLC
Titusville, florida
JOB SUMMARY
Prince Industries is currently seeking Temporary Administrative Assistant to support our team with documentation and paperwork related tasks. This position will be a part-time assignment. It will be around 4-5 hours of work per day.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Preform scanning of paperwork and other documents

Verify all information is being digitized and ensuring all documents are properly stored

Receive and manage new paperwork as instructed by the supervisor

Additional responsibilities as assigned by supervisor; may include department transfers to meet production needs.

EDUCATION AND EXPERIENCE

High school diploma or GED is preferred but not required

Experience with scanning documents or paperwork preferred

QUALIFICATION REQUIREMENTS

Willingness to...

Full-time
Administrative Assistant
Max Borges Agency
Miami, florida
We are currently seeking an individual with excellent administrative/organizational skills who can thrive in a fast-paced environment for a full-time role working as part of our Operations team.
Whether you come in as a newbie or we train you from the ground up, Operations team members are exceptional at assisting multiple client accounts with day-to-day activities like internal training, hit tracking, report building, incoming/outgoing shipment logistics, and other miscellaneous agency support tasks.
Responsibilities

Work out of Downtown Miami offices approximately once per week.

Assist in the preparation of regularly scheduled reports for several client accounts across the agency.

Update and maintain office policies and procedures.

Order office supplies and research new deals and suppliers.

Coordinate incoming/outgoing shipments.

Submit and reconcile expense reports.

Provide...

Full-time
Administrative Assistant
Watt Acquisition, LLC
Palm City, florida
The Administrative Assistant facilitates the efficient operation of the assigned department by performing various clerical and administrative tasks.

Essential Functions, Duties, and Responsibilities
Tasks may include, but are not limited to, the following:
·       Answers, screens, and transfers phone calls.
·       Maintains office supplies inventory and coordinates maintenance for office equipment, such as computers, printers, telephones, etc.
·       Handling mail distribution, resolving returned mail issues, and managing office equipment.
·       Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.
·       Assist with basic bookkeeping tasks.
...

Part-time
Office Administrative Assistant (Part-Time)
New Home Star
Lady Lake, florida
Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!
Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.
Why New Home Star?
At New Home...

Full-time
Office Administrative Assistant (Full-Time)
New Home Star
Leesburg, florida
Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!
Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.
Why New Home Star?
At New Home...

Full-time
Office Administrative Assistant (Full-Time)
New Home Star
Lady Lake, florida
Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!
Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.
Why New Home Star?
At New Home...

Full-time
Accounting Administrative Assistant Tampa, FL
Mini Melts of America
Tampa, florida
We are looking for a highly organized person who is self-motivated with good cash handling experience, computer knowledge and excellent communication skills. Must be a team player – enthusiastic and personable and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment. This job is located at 602 S Ware Blvd Tampa, Fl 33619.

Primary Responsibilities:

Cash Handling Experience

Process invoices for payment quickly and efficiently

Provide overall administrative support to ensure efficient operation of the office

Check emails frequently and respond timely to customer inquiries

Communicate and work closely with routing team to ensure order fulfillment

Greet and assist visitors in a professional and friendly manner

Maintain open items report

Assist with credit card payments...

Full-time
Administrative Assistant
Cross Environmental Services Inc.
Zephyrhills, florida
At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.
The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment.
Responsibilities include:

Providing administrative support to the management team

Answering phone calls and directing them to the appropriate department

Greeting/Directing office visitors

Responding to emails and other correspondence

Assisting with document preparation and filing

Performing data entry and maintaining databases

Other general administrative duties as assigned

Requirements:

High school diploma or equivalent

1-2 years of experience in an administrative role

Proficiency in Microsoft Office Suite

Strong written and verbal communication skills
...

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