Administrative Assistant

Administrative Assistant (Full Time)

Location: Tallahassee, FL (in-office)

Schedule: Monday - Thursday 9:00am - 5:00pm; Friday 9:00am – 4:00pm

Compensation: $36,000 - $40,000 annual salary plus benefits package (see below for details)

Summary of Qualifications:

• High school degree or equivalent
• 2+ years of professional administrative experience OR Bachelor’s degree in a relevant field
• 1+ years of professional experience with the Microsoft Office suite of products
• Ability to commute to our Tallahassee office Monday - Friday

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About Us: FUBA Workers’ Comp is a Tallahassee-based managing general agent for workers’ compensation insurance. Since 1989, we’ve been providing exemplary customer service and industry expertise to thousands of small businesses in Florida. Our family-friendly office of about 10 employees does a good job of maintaining a fairly relaxed atmosphere while still producing stellar results. We attribute this to each employee's investment in the mission and willingness to collaborate across departments.

About this position: We are looking to strengthen our operations by adding an Administrative Assistant to the team. This person will perform a variety of customer service and administrative tasks such as routing calls to the proper destination, maintaining and updating information for our audit and policy services departments, taking EFT payments from policyholders, and monitoring company email accounts. We are open to training the right person, but there are a few non-negotiable skills we are looking for.

The ideal candidate is someone who:

• Is detail-oriented and double checks their work
• Understands how to prioritize time-sensitive tasks
• Can be flexible, pivoting to new tasks as needs change
• Is naturally curious and enjoys creative problem solving
• Values collaborating with others and is always willing to pitch in
• Models professional office etiquette and communication
• Is looking for a long term position at a company they can grow alongside

If this describes you, please read on!

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Essential Tasks of the Administrative Assistant:

General

• Answer phones and route calls to proper destination using coverage chart
• Monitor company email accounts

Policy Services

• Enter new policies into policy management system
• Process policy request changes
• Process and post payments from policyholders and agents
• Conduct monthly premium credit reach-out and maintenance
• Review underwriting files for compliance
• Mail monthly dividend checks to agents and policyholders
• Conduct Officer Exemption maintenance

Audit

• Call policyholders with past due audit balance (with oversight)
• Email final audit invoices to agents
• Print and mail audit auto-endorsements
• Email audit worksheets to agents and policyholders
• Check temp folder, log, and print new audits
• Save certified letters to audit folder

Underwriting

• Monitor underwriting email account
• Enter new business submissions into the company system.
• Enter new policies into company system

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Requirements

We are looking for someone who:

• Has 2+ years' experience beyond school OR holds a relevant bachelor’s degree
• Has 1+ years' professional experience with the Microsoft Office suite of products (particularly Word, Excel, and Outlook)
• Is computer-savvy and capable of picking up new programs quickly
• Enjoys both collaborating with others and working autonomously depending on the day’s needs
• Can commute to our Tallahassee-based office
• Can work 9:00am - 5:00pm Monday - Thursday, and 9:00am – 4:00pm on Fridays

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Benefits

At FUBA Workers’ Comp, we believe in investing in our employees. We are pleased to offer:

• A company culture that encourages growth and provides opportunities for professional development
• Annual salary of $36,000 - $40,000+ depending on your relevant experience
• Employer-sponsored Capital Health Plan health insurance starting on your first day (up to $1,200 of premium cost covered by employer to go towards individual or family plans)
• Group rates for dental insurance
• Employer-sponsored Life & Accidental Death/Dismemberment insurance
• SEP retirement plan starting your second year
• 80 hours of paid time off annually (this number increases alongside your tenure)
• 10+ paid holidays annually
• Six weeks of paid maternity leave

If you think you’d be a good fit, we’d love to see you apply!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.