administrative_assistant

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Administrative Assistant

Quebedeaux Buick GMC

New York, new york

Quebedeaux Buick GMC is seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. In this role, you will be instrumental in supporting the day-to-day operations of our dealership, ensuring that our administrative processes run smoothly and efficiently. Your exceptional organizational skills and multi-tasking abilities will be essential in managing various tasks ranging from clerical duties to customer service. As the first point of contact for our clients, you will play a crucial role in creating a welcoming and professional atmosphere. You will assist in coordinating appointments, managing schedules, and maintaining records while also providing support to management and other team members as needed. Your proactive approach and ability to prioritize tasks will be valuable assets as you contribute to the overall success of Quebedeaux Buick GMC. We are looking for someone who thrives in a fast-paced environment and is committed to delivering...

Full-time

Administrative Assistant

Skywalker Holdings, LLC

San Francisco, california

The Administrative Assistant to the President & CFO of Skywalker Holdings relieves the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities. May handle a wide variety of situations, administrative functions, and competing priorities for multiple company officers. Planning and coordination of heavy domestic and international travel schedules. Responsible for confidential and time-sensitive material. This position also provides finance support to Skywalker, affiliates, and subsidiaries through invoice management, tracking status, maintenance, record keeping, and organization.

Responsibilities

Schedule routine internal meetings - coordinate sensitive calendar items re COB/GWL projects

Draft outgoing correspondence for President & CFO including all approval correspondence to COB
Liaise with both internal...

Full-time

Administrative Assistant

Conner Industries Inc.

Guthrie, kentucky

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today!

$20-$23/hr - DOE - Full-Time

COMPANY
Conner Industries, Inc. is a fast-growing leader in the manufacturing and distribution of industrial lumber, custom wood packaging, and integrated packaging solutions. With over 40 years of industry expertise and a stellar reputation, we proudly operate 15 manufacturing facilities and hold the #2 position in U.S. market share. At Conner Industries, we recognize that our greatest asset is our people, and their dedication drives our continued success.

KEY JOB RESPONSIBILITIES
Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations.

Requirements

Payroll & Attendance Management: Verify weekly timecards, calculate hours worked...

Full-time

Administrative Assistant

XMSTART

Chantilly, virginia

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite and in support of key business operations (BusOps) within the Systems Engineering Directorate (SED).

Requirements

Responsibilities:

Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
Support the development of visualization tools and resources to enhance workflow efficiency.
Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
Facilitate analysis to effectively plan and manage resources and operational execution across...

Full-time

Administrative Assistant

XMSTART

Chantilly, virginia

Requirements

Responsibilities:

Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
Support the development of visualization tools and resources to enhance workflow efficiency.
Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
Facilitate analysis to effectively plan and manage resources and operational execution across...

Contract

Administrative Assistant

JeffreyM Consulting

Redmond, washington

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships.

**This is a contract role through June 30, 2025 with possibility of extension. Must be located in the greater Seattle area and willing to work onsite**

Responsibilities:

Calendar support and management
Coordinate travel arrangements
Process business expenses
Prepare expense reports
Coordinates Meetings and Events
Processing vendors (onboarding/offboarding)
Purchase orders and invoices
Organizing team meetings and morale events

Full-time

Administrative Assistant

RSNE

Lakeville, massachusetts

About Us

For over 30 years, Refrigerated Structures of New England (RSNE) has been a leading name in thermal construction throughout New England. RSNE specializes in the installation of insulated metal panel structures and manufactures custom, hand-crafted cold storage doors. Recently acquired in 2023, we're combining the strength of our established legacy with a renewed drive for growth & expansion. RSNE has always been a family-run small business. At 25 employees, RSNE is big enough to provide our teammates with ample professional growth opportunities, while still preserving the feeling of playing a fulfilling and critical role for a small, growing & fast-paced business.

About the Role

Join a collaborative and driven team at RSNE. We're looking for a solution-oriented and reliable Administrative Assistant to become an integral part of our Operations Department. Our Main Office is the central nervous system of...

Full-time

Administrative Assistant

F.H. Paschen

Chicago, illinois

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project...

Full-time

Administrative and Payment Processing Assistant

Crosstown Plumbing

East Orange, new jersey

Crosstown Plumbing is a successful plumbing store located in East Orange, NJ. We are looking for a reliable, friendly, and detail-oriented Administrative and Payment Processing Assistant for our team! This role serves as the first impression of the company, but is also responsible for processing customer payments and completing daily office tasks, such as stocking the office and answering the phone. You will be responsible for providing customers with the best possible experience, while also managing the cash register and supporting our office staff. Additionally, you must be able to answer customer inquiries, provide basic company information, and balance daily cash register receipts. The ideal candidate must have strong math skills and be comfortable using a calculator.

Please note this role requires weekend hours and mandatory overtime as our store needs constant coverage. Hours during the week are typically...

Full-time
Administrative Assistant
F.H. Paschen
Michigan City, indiana
F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.
Position Overview:
This administrative position...

Part-time
Administrative Assistant
Prince Industries LLC
Titusville, florida
JOB SUMMARY
Prince Industries is currently seeking Administrative Assistant to support our team with documentation and paperwork related tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Preform scanning of paperwork and other documents

Verify all information is being digitized and ensuring all documents are properly stored

Receive and manage new paperwork as instructed by the supervisor

Additional responsibilities as assigned by supervisor; may include department transfers to meet production needs.

EDUCATION AND EXPERIENCE

High school diploma or GED is preferred but not required

Experience with scanning documents or paperwork preferred

QUALIFICATION REQUIREMENTS

Willingness to learn new skills for scanning and documenting paperwork

Ability to communicate effectively...

Full-time
Administrative Assistant / Scheduler La Jolla
Cheer Home Care
San Diego, california
Are you looking to make a POSITIVE IMPACT helping older adults? Do you want to work for a company that cares about you and values your ideas? Do you want to “Be the Reason Someone Smiles?"
If you answered “YES” to any of those questions, keep reading and apply today!
Cheer Home Care is hiring an Administrative Assistant / Scheduler to work in the Cheer office. The Administrative Assistant will support the team with phones and compliance. In addition, this individual may assist the Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. He/she will work closely with our office team and have excellent communication and problem-solving skills.
Requirements

Upbeat personality

Bachelors, preferred

Industry experience preferred

Strong computer skills

Strong organizational & communication...

Full-time
Assistant Chief Clerk/County Administrator
County of Blair
Hollidaysburg, pennsylvania
Our hire will work alongside the chief clerk/county administrator to perform a variety of high-level administrative, oversight, research, and resolution responsibilities associated with the day-to-day operations management and oversight of all departments under the authority of the Board of Commissioners.
Essential duties include assuming management of assigned services and activities within the Commissioners' Office, possibly serving as chief clerk/county administrator or acting on her behalf when authorized; performing complex analysis and research on projects; identifying solutions, alternatives, or consequences to actions; participating in development and implementation of goals, objectives, policies, and priorities for assignments; interpreting and applying federal, state, county laws, codes, and regulations; compiling information for and responding to Right-to-Know requests; serving as liaison with other departments and outside agencies; handling customer...

Full-time
Administrative Assistant La Jolla
Cheer Home Care
San Diego, california
Are you looking to make a POSITIVE IMPACT helping older adults? Do you want to work for a company that cares about you and values your ideas? Do you want to “Be the Reason Someone Smiles?"
If you answered “YES” to any of those questions, keep reading and apply today!
Cheer Home Care is hiring an Administrative Assistant to work in the Cheer office. The Administrative Assistant will support the team with phones and compliance. In addition, this individual may assist the Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. He/she will work closely with our office team and have excellent communication and problem-solving skills.
Requirements

Upbeat personality

Bachelors, preferred

Industry experience preferred

Strong computer skills

Strong organizational & communication skills
...

Full-time
Administrative Assistant (Part-Time)
Rainey Leadership
Tallahassee, florida
Administrative Assistant (Part-Time)
Industry: Corporate Training
Compensation: Hourly wage will be discussed early in the application process
Location: Tallahassee, FL with some travel required for training seminars
Schedule: Approximately 20-30 hours per week. Core hours for Tuesday, Wednesday, and Thursday are 9:00 AM to 4:00 PM. Flexibility is required for client training seminars which may start as early as 7:00 AM. Typically, work will be in-office Tuesday - Thursday with optional remote work available on Mondays and Fridays.
Summary of Qualifications:

3+ years of professional administrative experience

Strong attendance and punctuality

Persistence, follow-through, and strong organizational skills

Excellent attention to detail, initiative, and problem-solving abilities

Proficiency with computers, standard...

Not Specified
Administrative Assistant
Stanbridge University
Riverside, california
Administrative Assistant
The incumbent will be responsible for meeting the administrative needs of across the university as well as our Vocational Nursing program. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.
Employment Status
Full Time, Hourly, Non-Exempt
Pay rate $21-23/hr
Essential Functions
· Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success
· Support instructional and educational resources for the institution’s academic programs
· Prepare special reports that includes the gathering and summarizing of data
· Ensure the completeness and accuracy of information and documentation
· Provide excellent customer service, written and oral communication,...

Full-time
Administrative Assistant- Talent Acquisition
3:15
Macon, georgia
We are looking for a responsible Administrator and Talent Acquisition Specialist to maintain a successful remote continuous care program. This post has been created by the parent company (Hive LLC) on behalf of the newest company in the family, 315 Health (315health.io).
You should be familiar with or willing to learn about the billing codes and expectations for the services we provide which include remote patient monitoring, chronic care management, and remote therapeutic monitoring.
For this role, you will have three primary responsibilities: administration, talent acquisition, and onboarding.
Administration duties include supporting the adherence to company protocols related to workflow, communication, and the handbook. You will handle time-off requests and liaise with the HR department as needed.
Talent acquisition duties include communicating and promoting a welcoming family-like culture for our applicants, candidates, and employees. You will...

Full-time
Legal Administrative Assistant at Samuelson Hause PLLC
Build My Great Team
Garden City, new york
Samuelson Hause, PLLC a boutique law firm in Garden City, Long Island, focusing on matrimonial and family law. Our small team consists of four attorneys, a law clerk, and two legal assistants. We pride ourselves on fostering a congenial work environment where collaboration and fun go hand-in-hand. We approach cases with enthusiasm, helping clients rebuild emotionally and financially after divorce. We value work-life balance—overtime is rare—and we maintain a positive office culture, including firm lunches twice a month. We are willing to train the right person.
We are looking to welcome a Legal Administrative Assistant to our team. We are open to both full-time or part-time schedules. For full-time, you can choose a Monday–Thursday or Monday–Friday schedule. If part-time fits your needs better, we are offering Thursdays and...

Full-time
Administrative Assistant (req-120)
CATHEXIS
Arlington, virginia
Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.
You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and...

Full-time
Administrative Assistant
American Real Estate, ERA Powered
N/AN/A
American Real Estate, ERA Powered is seeking an organized and detail-oriented Administrative Assistant to join our dynamic team. In this pivotal role, you will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office. The ideal candidate will possess excellent communication skills and a proactive approach to problem-solving. You will be working closely with various team members, aiding in the coordination of office activities and ensuring efficiency in our day-to-day operations. The Administrative Assistant will manage scheduling, correspondence, and document preparation, as well as maintain client records and assist with administrative tasks related to real estate transactions. Your ability to multitask and prioritize effectively will be key to facilitating a productive work environment. If you have a keen eye for detail, a strong work ethic, and a passion for contributing to a successful real estate team, we encourage you to...

Part-time
Administrative Assistant
BeLoved Hospice, Inc.
Wilsonville, oregon
Schedule: Thursday - Monday
Location: Hybrid, Wilsonville
Status: Part-time, Hourly/Non-exempt
Pay Range: $18/hr-$22/hr
Job Summary
The Administrative Assistant is responsible for the day-to-day operations of the hospice office. This position will be responsible for answering in-coming phone calls and forwarding them to the necessary hospice personnel. Additionally, they may answer calls regarding hospice patient needs, facility inquires, assisting with the intake process for new patients, physicians and referral sources, and pharmacy and vendor requests. The Administrative Assistant can assist the HR Director with the processing of new employees and the development and maintenance of all employee charts. This position will also be responsible for the overall upkeep and maintenance of the BeLoved Hospice office by means of tidiness, filing and supply...

Full-time
Administrative Assistant
OnIt Athlete
Boise, idaho
Join our team as an Administrative Assistant at OnIt Athlete!
Job Title: Administrative Assistant
Company Overview: OnIt Athlete, a dynamic and innovative fully licensed NIL collegiate trading card company, is searching for a proactive and organized Administrative Assistant to join our team. We are looking for a happy helper. With a commitment to excellence and a customer-centric approach, we are dedicated to providing top-notch trading cards and memorabilia to our clients. OnIt Athlete is on track to work with over 65 Universities and 215 teams in 2024-25. In 2025, OnIt Athlete is on track to pay student athletes over $5 million.
Position: Administrative Assistant
Location: Boise, ID
Starting Pay: Between $15/hr - $20/hr depending on experience
Responsibilities:

Assist with general administrative tasks, including answering...

Not Specified
Senior Administrative Assistant/ Office Manager
RMF Engineering, Inc
Baltimore, maryland
RMF Engineering Inc. has an immediate need for an experienced Senior Administrative Assistant to support our Baltimore, MD production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.
(Salary Range: $55,000 - $70,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions)
Position Responsibilities include:

Updating specifications, proposals, and reports for team of professional consulting engineers.

Processing Construction Administration documents (submittals, RFIs, etc.) in Newforma Project...

Full-time
Executive Administrative Assistant
Inatai Foundation
Seattle, washington
About Us
Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communities to shift the balance of power to ensure racial justice and equity across Washington and beyond. We are hiring an Executive Administrative Assistant to join the President’s Office.
Position Summary
The Executive Administrative Assistant (EA) role is a highly visible position at the Foundation, requiring interaction with a broad range of internal constituents and playing a key role in support of our mission. Reporting to the Senior Executive Assistant to the Board & CEO, the EA provides overall administrative, travel, event planning, hosting, and project support to the CEO and serves as a key liaison for the President’s Office. Professionalism, the ability to cultivate relationships, and flexibility to adapt to the changing needs and priorities of a growing organization are...

Not Specified
Administrative Assistant
Grand Lodge, Masonic Homes & Acacia Creek
Covina, california
Pay Range: $22.87 to $28.00/hour
JOB CULTURE
The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to improving the quality of life by empowering our members, their families and our communities to live well and achieve meaningful and rewarding lives.
As a non-profit, we are dedicated to creating an equable culture through ongoing systemic evaluations and personal connection with our colleagues and clients. We fulfill our mission with accountability while also being team-oriented, caring, and honest. Through an inclusive and diverse model of care, we help strengthen families and allow individuals to overcome obstacles.
MCYAF is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all colleagues. As a multi-cultural organization, we provide services from a place of cultural...

Part-time
Administrative Assistant (PT)
National Lutheran Communities & Services
Staunton, virginia
About Us
The Legacy at North Augusta is a premier senior living community dedicated to providing exceptional care, compassionate support, and a vibrant lifestyle for our residents. With a commitment to excellence, we foster an environment of dignity, respect, and personalized attention. Our organization values professional development, teamwork, and creating meaningful experiences for both our residents and employees.
Position Overview
Are you looking for a rewarding role where your organizational skills can make a real difference in people's lives? Our assisted living community is seeking a detail-oriented Administrative Assistant to join our dedicated team part-time for up to 16 hours per week. In this role, you'll be the heartbeat of our administrative operations, directly contributing to the purposeful living of our cherished residents. Here's how:

Your meticulous billing work ensures our residents' financial matters are handled with care,...

Full-time
Administrative and Payment Processing Assistant
Crosstown Plumbing
East Orange, new jersey
Crosstown Plumbing is a successful plumbing store located in East Orange, NJ. We are looking for a reliable, friendly, and detail-oriented Administrative and Payment Processing Assistant for our team! This role serves as the first impression of the company, but is also responsible for processing customer payments and completing daily office tasks, such as stocking the office and answering the phone. You will be responsible for providing customers with the best possible experience, while also managing the cash register and supporting our office staff. Additionally, you must be able to answer customer inquiries, provide basic company information, and balance daily cash register receipts. The ideal candidate must have strong math skills and be comfortable using a calculator.
Please note this role requires weekend hours and mandatory overtime as our store needs constant coverage. Hours during the week are typically...

Not Specified
E-Commerce Administrative Assistant
Prosperity Market
Los Angeles, california
Mission
Prosperity Market is a mobile farmers market and online marketplace featuring black farmers, food producers, and chefs. We travel throughout LA bringing a curated farmers market experience directly to you. We make it easy to support local, black-owned businesses while creating food access for everyone through in-person, community events and our online shopping options.
Prosperity Market grew out of a desire to create economic impact in our communities. We believe the first step in addressing any systemic constraints is to strengthen our economy, and what better way to do so than with the very thing we all need for health and survival? Food!
Our mission is to transform our local ecosystem and our economy through agriculture, food access, nutrition education, and community partnerships.
Overview
The E-Commerce Administrative Assistant provides essential support to the digital team by managing day-to-day administrative tasks and...

Full-time
Administrative Assistant - Project Management
ITAC
Chester, virginia
ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned....

Full-time
Administrative Assistant
Phoenix Home Care and Hospice
Topeka, kansas
Administrative Assistant (Topeka, Ks)
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our for our Topeka, Ks office. Duties of the Administrative Assistant include but not limited to providing support to our managers and employees, assisting in daily office needs. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Benefits:

Multiple Major Medical Plans to Choose From (Medical, Dental & Vision)

Spousal Insurance

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public...

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