Administrative Assistant

The Administrative Assistant to the President  & CFO of Skywalker Holdings relieves the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities. May handle a wide variety of situations, administrative functions, and competing priorities for multiple company officers. Planning and coordination of heavy domestic and international travel schedules. Responsible for confidential and time-sensitive material. This position also provides finance support to Skywalker, affiliates, and subsidiaries through invoice management,  tracking status, maintenance, record keeping, and organization. 

Responsibilities

• Schedule routine internal meetings - coordinate sensitive calendar items re COB/GWL projects

• Draft outgoing correspondence for President & CFO  including all approval correspondence to COB
• Liaise with both internal and external project managers on a wide range of real estate development projects managed by the President & CFO
• Arrange domestic & international travel.  Schedule trip meetings & prepare itineraries.  Updating mileage program information and, when necessary, passport/visas.  Prepare and submit expense reports for domestic & international travel
• Answer phones for President’s line, Privacy Policy hotline for websites.  Coordinates conference calls.
• Liaison for President on confidential GWL projects
• Interact w/ COB’s office, outside attorneys’ offices, architect/designers’ offices, and project management firms
• Support CFO in management of invoices for projects
• Coordinate transfer of project files & documents for signature
• Assist the Finance team under the direction of the CFO, especially AP and Payscan.
• Support in dissemination of related finance correspondence
• Participating in events committee focused on workplace culture and celebrations 
• Support office regarding supplies, liaising with other departments, scheduling events as needed and other duties as assigned
• Special projects as needed -- At the President & CFO’s direction and as needed, take on special assignments including writing projects, research and resourcing, administration of private projects for stakeholders, especially COB

Requirements

Education / Experience:

• Bachelor’s degree 
• 5 years experience in a similar role

Required Skills / Competencies:

• Excellent organizational and follow-through skills
• Excellent communication skills, written and verbal
• Ability to work well and prioritize in a fast-paced multi-project environment with a high level of detail and accuracy 
• Demonstrated ability to partner with others and build relationships 
• Must be customer service-focused, innovative, solution-oriented and efficient 
• Excellent organizational and administrative skills
• High level of flexibility, ability to perform multiple tasks in a fast-paced environment
• Willingness to work overtime, later shifts, and weekends as needed
• Valid California driver's license with a clean driving record 

Preferred Skills / Competencies:

• Highly organized, able to track multiple tasks simultaneously, communicate effectively.
• Experience with Excel and database management

Technical Skills:

• Must be proficient with Microsoft Office product suite, especially excel.

Benefits

Compensation: 85-95k

Health, Vision, Dental Insurance