Administrative Assistant in California

We are seeking a detail-oriented Administrative Support Specialist. This position involves data entry, billing, and project coordination alongside our project admin team.

Key Responsibilities

• Input and update project data
• Process documents and complete billing tasks
• Assist with time-off requests, safety reports, and general administrative tasks

Requirements

• Ability to work in the San Carlos office M-F, 7 AM - 3:30 PM
• Strong multitasking, organizational skills, and attention to detail

• 3-5 years of admin experience, with construction or accounting knowledge as a plus
• Proficiency in Microsoft Office (Excel, PowerPoint)
• Adaptable, strong communicator, and a good problem solver

Benefits

• Competitive pay with opportunities for long-term growth

RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.

Responsibilities:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries
• Prepare and edit correspondence, reports, and presentations for executive leadership
• Coordinate logistics for meetings and events, ensuring all details are handled efficiently
• Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally
• Assist in the preparation of meeting materials and follow-up on action items as needed
...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

The BCS Preschool Administrative Assistant will assist the BCS Preschool Director. This role will involve providing administrative support to ensure the efficient operation of the preschool. The Administrative Assistant will assist parents, staff, and students while maintaining a positive and welcoming atmosphere. This includes managing phone calls and emails, scheduling appointments, as well as maintaining records and files. The ideal candidate is highly organized, detail-oriented, and has excellent communication skills.

• Part-time position
• Provides general administrative support to the BCS Preschool Director.
• Assists with parent inquiries and provides information about the preschool.
• Manages phone calls and emails, ensuring prompt and professional communication.
• Schedules appointments and maintains calendar for the Preschool Director.
• Maintains records and files, ensuring accuracy and confidentiality.
• Assists...

Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE helping older adults? Do you want to work for a company that cares about you and listens? Do you want to “Be the Reason Someone Smiles?" Are you organized and a planner?

If you answered “YES” to any of those questions, keep reading and apply today!

Cheer Home Care is hiring an Admistrative Assistant to work in the Cheer office. The Care Manager Assistant will assist the Care Manager with oversight of care and communication with clients and caregivers. Assist the Scheduler with scheduling and the Recruiter with paperwork. Work closely with our office team and have excellent communication and problem-solving skills.

Requirements

• Upbeat Personality
• Bachelors, preferred
• Industry Experience, preferred
• Strong Computer Skills
• Strong Organizational & Communication Skills
• Pass Live Scan Fingerprint...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor 
• Perform various administrative, clerical, data entry, and report writing tasks 
• Receive direction from immediate supervisor in completing non-routine assignments 
• Gather statistics and general data; review and combine this information into established reports for use internally 
• Scan, fax and bind documents, reports, and proposals as required 
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing 
...

Definition and Purpose

Under the direct supervision of the Director – ASI Programs and Services, the Administrative Assistant II (University Union) is responsible for performing a full range of moderate to complex general office and clerical work assignments using judgment and discretion in support of ASI programs, services, and facilities  operations staff.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Requirements

Education Requirements and Qualifying Experiences

Educational/License/Credential Requirements

• High school diploma, GED, or equivalent.
• Associates degree preferred.
...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

Position Summary

The Bilingual Administrative Assistant provides administrative support to the team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills and attention to detail. The Bilingual Administrative Assistant is responsible for various administrative tasks including managing correspondence, scheduling appointments, maintaining records, attending any meetings as a interpreter and assisting with projects as needed.

Requirements

Essential Job Functions & Responsibilities:

Correspondence Management:

- Manage incoming and outgoing correspondence, including email, mail, and phone calls

- Translate documents and messages from Japanese to English and vice versa

- Draft and edit documents in both Japanese and English

- Attending the sales or corporate activity as a...

Lend strength to Bethel Church of Redding to see the expansion of God’s kingdom by helping administrative projects progress and thereby advancing the vision and stewardship of all that God has entrusted to Bethel Church.

Performs administrative and office support activities for the CFO and Finance team. Duties include managing staff’s calendar and emails, word processing, creating spreadsheets and presentations, filing, and faxing. Software and internet skills are required, as well as clear communication abilities. Additionally, updates Bethel Church insurance policies and corresponds with insurance representatives regarding claims.

Salary Range: $35,000 - $42,000 per annum

Employment Type: Full-Time

Requirements

Top Responsibilities:

• Help make CFO's world peaceful and productive!
• Provides information by answering questions and requests via email or phone calls
...

We are looking for a part-time Administrative Assistant to support our Modesto office!

Responsibilities: 

• Plan exciting events for the office and company 
• Cultivate the office culture for internal and external clients 
• Work alongside all admins throughout the entire company to create a consistent and exciting office experience 
• Own the incoming and outgoing mail and package delivery process for the office  
• Fill out letters of transmittal as needed 
• Maintain the office kitchen and conference rooms, ensuring a high level of detail for a presentable office space 
• Assist with ordering insurance certificates as needed 
• Assist accounting with invoice backup 
• Help with miscellaneous projects and tasks for the office and company as needed 
...

About Us: 

Located in Diamond Bar, CA, Serenity AG is opening a new, innovative mental health practice meticulously designed down to every detail to deliver the most amazing patient experience possible. Our new location specializes in treating treatment resistant depression, anxiety, PTSD, and other related medical and behavioral health issues. Everything we do is driven by our desire to offer the best in care and experience for our patients.  Our top-tier providers are the best in their field, our facility is designed for unparalleled comfort in every aspect, our Patient Advocate team is simply unmatched anywhere.  Every patient has a personal Patient Advocate that will assist in every detail from scheduling, transportation, in-clinic amenities, and handle 100% of all paperwork related to insurance.  Our patients have the luxury of focusing on their healing while we do the utmost to handle every other detail for...

Starter Staffing is currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our day-to-day operations and ensuring the smooth running of our office. As an Administrative Assistant, you will have the opportunity to work closely with various teams and assist in a wide range of tasks.

At Starter Staffing, we are committed to excellence and delivering personalized staffing solutions to our clients. As an organization, we understand the importance of finding the right talent and creating a positive company culture. We believe that a successful Administrative Assistant should be detail-oriented, possess excellent communication skills, and be able to multitask effectively.

Responsibilities

• Provide general administrative support to the team, including managing phone calls, emails, and correspondence
• Maintain and update company databases and filing...

Administrative Assistant

Fullerton, CA (Onsite)

ODK Media, Inc. is a media group headquartered in Fullerton, CA, United States that provides access to premium international content through its owned and operated streaming platforms, including OnDemandKorea, OnDemandChina, and OnDemandViet. It also distributes content to global streaming services, cable operators, and movie theaters, serving as the Asian media hub for AAPI communities across the country.

We are currently looking for an Administrative Assistant to join our growing team, who will be responsible for coordinating the daily administrative operations and support to the HR team to ensure smooth functioning of various processes within the HR/Admin department. This will include support & involvement in office & vendor coordination, assets management, events planning, recruitment, onboarding, personnel recordkeeping, payroll, benefits, &...

Grapevine MSP Technology Services seeks a proactive and organized Administrative Assistant who will also take on purchasing responsibilities. The ideal candidate will support daily office operations while managing the procurement of office supplies, equipment, and other necessary items. This role requires a highly organized individual with excellent multitasking abilities and a solid attention to detail.

Key Responsibilities Administrative Support:

• Provide general administrative support, including answering phones, managing emails, and greeting visitors.
• Schedule meetings and appointments and maintain office calendars.
• Prepare and edit correspondence, reports, and presentations.
• Maintain organized filing systems, both physical and digital.
• Assist in coordinating office events, meetings, and training sessions.

Administrative Support:

• Direct visitors to the...

Charger Logistics is a world class asset-based carrier. We specialize in delivering assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant for our Fresno location.

Responsibilities:

• Maintain records of each sale, including call/contact reports, quotes, specifications, sales orders, expense reports and other required documentation.
• Call on potential customers and prospects with a focus on opportunities to develop...

Responsibilities:

• Edit and proofread routine law office correspondence and legal case matters.
• Organize and prioritize numerous tasks and complete them under time constraints.

• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Problem solve, use sound judgment and works well under pressure.

• Work within deadlines and effectively handle stress.

• Establish effective working relationships and appropriately interact with others.
• Complete check request forms.
• CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.

• Make travel arrangements for attorneys; complete and submit expense reports.
• Schedule meetings, depositions and court reporters. Perform all...

Reports to: Executive Director  

Status: Part-time, Non-exempt, Hourly

Hourly Rate: $25.00 - $35.00

Schedule: 20-29 hours per week, Monday-Friday, 8 a.m. - 5 p.m. Pacific Time

Location: Veloz is based in Sacramento, California. This position is expected to be in-person in Veloz's office 1-2 days a week with the other days remote within California. Travel within California (and potentially nationwide) is expected up to 5% annually (3-4 trips a year).

Application Deadline: August 16, 2024

Opportunity and Position Description  
In this position, the Administrative Assistant is part of a passionate and collaborative organization that is changing the conversation about EVs in California and sparking a virtuous cycle of consumer awareness and demand. Veloz plays a unique and important role in the EV landscape in...

El Encanto, A Belmond Hotel, has been meticulously restored to capture all the romance and glamour that endeared it to both the local Santa Barbara community and visitors alike. Ninety-two quintessential, California-styled suites and bungalows, terraced grounds featuring seven-acres of gloriously landscaped gardens with sweeping views of Santa Barbara and the Pacific Ocean. Original architectural features have been lovingly restored, including the historic, trellis-lined Arbor and Lily Pond. Modern additions to the expansive outdoor zero-edge pool and a new beautifully appointed boutique spa enhance the journey for today’s luxury-seeking guest. With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional.

Your duties include, but are not limited to administratively supporting the Director of Sales and Marketing, Sales and Marketing Teams General Manager, and the Belmond Commercial Organization Leisure...

We're seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you'll provide administrative support to our staff, manage daily office operations, and ensure seamless customer service.

Key Responsibilities:

- Answer phone calls, direct them to the appropriate staff, and take messages.
- Greet customers, respond to their inquiries, and direct them to the sales team.
- Manage and maintain accurate records, files, and databases.
- Prepare and process documents, reports, and correspondence.
- Assist with scheduling appointments, installations, and deliveries.
- Coordinate travel arrangements and expense reports for staff.
- Maintain office supplies, inventory, and equipment.
- Provide administrative support to the sales team, installation crews, and management.
- Perform other administrative tasks as needed.

Requirements

- High school diploma or...

Pay Range: $22.00 to $28.00/hour

JOB CULTURE

The Masonic Homes of California are committed to a culture of Leadership. Our culture is to provide superior service to members, residents and staff through a sound and progressive model of service and care which aligns our mission, vision and operations. We demonstrate excellence in core services and place value on high quality job performance, professional development, effective time management, budget management, workplace safety and resident/employee satisfaction. We are dedicated to disciplined innovation and continuous quality improvement – we are a learning company. We are committed to sharing our knowledge and being an organization that attracts the best and brightest talent. We are team-oriented, caring and honest.

JOB SUMMARY

Under minimum supervision of the Director of Facility Services performs a wide variety of secretarial and accounting tasks. This...

About the Organization

The Momentus Capital branded family of organizations - which includes Capital Impact Partners, CDC Small Business Finance, and Ventures Lending Technologies - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening racial wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic...

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

• Supporting all billing and payroll operations
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Accurately and timely completing assignments
• Researching and responding to inquiries
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of...

About EdTec:

EdTec Inc. (edtec.com) is a social enterprise committed to improving public education by supporting charter schools with business, operations, and performance services. Our work supports our vision to have the greatest positive impact on the quality of public education.

EdTec is growing on a national scale. Currently, we provide services to over 300 charter schools across seven states, many of them located in low-income, high-needs communities. We are seeking a Part Time Administrative Assistant who will share our enthusiasm to support our partner schools with high-value services, to empower the school leaders to focus their attention where it matters most – on providing an excellent education for their students. Ideal candidates will have an entrepreneurial approach, be a self-starter, and have comfort with fast-growing organizations.

We are business experts, educators, policy makers, and parents who...

ABOUT MURRAY COMPANY

At Murray Company, how we operate is defined by shared values that are 100 years in the making -Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community. As a part of Murray Company, you'll build long-term wealth by enjoying employee-ownership, great compensation, health & wellness benefits, and matched 401(k) retirement plan.

POSITION SUMMARY

Our Sacramento office is growing and in need of an Office...

ABOUT MURRAY COMPANY

At Murray Company, how we operate is defined by shared values that are 100 years in the making -Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community. As a part of Murray Company, you'll build long-term wealth by enjoying employee-ownership, great compensation, health & wellness benefits, and matched 401(k) retirement plan.

POSITION SUMMARY

The Office Administrative Assistant for Tier One Mechanical (a...

FCA Cheer is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As the administrative backbone of our company, you will play a critical role in ensuring the smooth operation of daily business activities. This position requires exceptional multitasking abilities, strong communication skills, and a willingness to go above and beyond to meet deadlines and exceed expectations.

Responsibilities

• Assist with day-to-day administrative tasks, including answering phones, managing emails, and sorting mail
• Maintain and update company files, databases, and records
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members
• Prepare and distribute correspondence, memos, and reports
• Assist with event planning and coordination, including booking venues, ordering supplies, and managing logistics
• Handle customer inquiries and provide outstanding...

SSCCC is seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our day-to-day administrative tasks. The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our office. The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks to support our team and facilitate the achievement of our organizational goals. Your main responsibilities will include, but are not limited to:

Key Responsibilities:

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct phone calls to the appropriate parties.
• Manage incoming and outgoing correspondence, including mail, emails, and packages.
• Maintain electronic and hard copy filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and distribute memos, letters, reports,...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...