Administrative Assistant in California

About Premium Merchant Funding

Premium Merchant Funding is a leading financial services company specializing in providing innovative funding solutions for businesses. We pride ourselves on our commitment to delivering exceptional customer service and fostering a collaborative work environment. As we continue to grow, we are seeking a highly motivated and tech-savvy individual to join our team as an Administrative Assistant.

Job Responsibilities

• Provide comprehensive administrative support to various departments.
• Efficiently manage calendars, schedules, and appointments.
• Handle all correspondence promptly and professionally.
• Assist in preparing and organizing documents and reports.
• Perform accurate and efficient data entry as required.
• Perform general office duties.
• Collaborate with team members to ensure smooth workflow and effective...

Aardvark Tax Advisors, LLC

We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire.  We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.

Job Overview

An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

Aardvark Tax Advisors, LLC

We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire.  We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.

Job Overview

An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

At Splash, we're building the first national brand in pools. We're looking for a detail-oriented Administrative Assistant to be the backbone of our San Diego operations, ensuring smooth daily operations and excellent customer service while managing critical financial processes. This is an onsite role.

What we're looking for:

We are seeking an organized and efficient Administrative Assistant to oversee our administrative operations in San Diego. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You'll be responsible for ensuring our office runs smoothly while handling crucial customer service and financial duties.

What you'll be responsible for:

Customer Support

• Serve as the primary point of contact for customer inquiries via phone and email
• Manage customer communication with professionalism and efficiency
• Track and...

Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Administrative Assistant for our Sacramento Administrative Office that has a passion for customer service, helping people obtain the services they need, and making sure patients feel comfortable when seeing a doctor.

Office Hours: 7:00 AM- 6:00 PM; available shifts vary

Shifts Vary from Monday to Friday: 7:00am to 4:00pm | 8:00am to 5:00pm | 9:00am to 6:00pm

• This is a Health Administration position, and does not entail any face-to-face contact with patients. All communication with patients and providers is over the phone or through our electronic medical records system (Epic) from our Administrative office location
• Answer the phone in a professional and courteous manner and provide exemplary customer service
• The Medical Administrative Assistant schedules all appointments and assures that all of the appropriate clinical...

DSLEXTREME is on the lookout for a proactive and organized Administrative Assistant to support our team and enhance our operational efficiency. In this role, you will play a crucial part in the daily functioning of our office, providing administrative support to various departments. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and maintaining office files. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask in a dynamic work environment. If you thrive on supporting others and enjoy a diverse range of tasks, we encourage you to apply!

Responsibilities

• Manage and maintain schedules for team members, including setting up meetings and appointments.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Prepare and edit documents, reports,...

Join our fantastic team at Good Vibrations Family Chiropractic as a Chiropractic Administrative Assistant! We're looking for someone who loves helping others and thrives in a friendly, positive environment. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.

Your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, and providing support to our chiropractic team. If you have a passion for health and wellness and enjoy working with people, we want to hear from you!

Requirements

We'd love to find someone who embodies our values, so here are the qualities we're looking for:

• Friendly and outgoing personality
• Strong communication skills
• Great organizational abilities and attention to detail
• Basic knowledge of chiropractic care is a plus!
• Ability to work well in a team...

Gorilla LED Trucks (Adriana's Insurance sister company) brings Gorilla marketing to a new level. We are a mobile and digital LED billboard truck company that not only offers marketing and advertising service to our clients. As the administrative assistant for Gorilla LED Trucks, you will be in charge of the day to administrative tasks.  

Responsibilities 

• Logistics: Administrate routes & schedule to fleet manager according to client bookings & events  

• Create routes for clients based on their needs  

• Create the weekly schedule for our LED trucks of where they will be running each day  

• Upload client designs to our company programming portal 

• Program trucks accordingly  

• Reporting: Report regularly to manager about progress, plans, and problems  

• Draft reports for...

Administrative Assistant

Starting Salary Range: $47,618 - $57,141 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for an Administrative Assistant to assist the Appeals and Compliance Specialist by compiling required documentation and facilitating the coordination of appeals related to eligibility and service requests.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time:

Where will I work?

The Administrative Assistant position is a full time position operating out of the San Francisco office, offering an hybrid schedule.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

The Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education and...

Golden Charter Academy is seeking a dedicated and organized Administrative Assistant to join our dynamic team. This role is crucial in supporting the daily operations of our educational environment, where we strive to create a nurturing and effective learning atmosphere for our students. As the Administrative Assistant, you will be the first point of contact for parents, staff, and visitors, exemplifying our commitment to excellence and professionalism. Your responsibilities will include managing office tasks, maintaining records, and assisting in the coordination of educational activities and events. We are looking for someone with a passion for education, strong communication skills, and the ability to multitask effectively in a busy administrative setting. You will play an integral role in ensuring the smooth functioning of our academy, helping both students and faculty thrive. If you are a proactive individual with a keen eye for detail and a heart for service, we invite you to...

Administrative Assistant

Starting Salary Range: $47,618 - $57,141 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for an Administrative Assistant to provide administrative support to all areas of Community Services.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time:

Where will I work?

The Administrative Assistant position is a full time position operating out of the San Francisco office, offering an hybrid schedule.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and...

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

• Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 
• Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 
• Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 
• Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 
• Document Creation:...

Definition and Purpose

Under the direct supervision of the Director – ASI Programs and Services, the Administrative Assistant II (University Union) is responsible for performing a full range of moderate to complex general office and clerical work assignments using judgment and discretion in support of ASI programs, services, and facilities  operations staff.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Requirements

Education Requirements and Qualifying Experiences

Educational/License/Credential Requirements

• High school diploma, GED, or equivalent.
• Associates degree preferred.
...

We are seeking a detail-oriented Administrative Assistant to support our team with daily operations. Responsibilities include managing office communications, organizing files, scheduling appointments, and assisting with project management.

Requirements:

- Proven experience as an administrative assistant or in a similar role.

- Proficiency in Microsoft Office and Google Workspace.

- Strong communication skills and a friendly demeanor.

- Excellent time management and organizational skills.

Preferred Skills:

- Experience with event planning and coordination.

- Basic knowledge of bookkeeping and accounting.

- Familiarity with office management software.

Working Hours:

This is a part-time position with flexible hours to fit your lifestyle.

Salary:

Competitive salary based on experience; negotiable.

Application Process:

To apply, please send your resume and a cover...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant V in Los Angeles County with the following duties:

Essential Responsibilities:

• Handles phone calls, greets and assists visitors.
• Supports projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Ability to prepare correspondence in a variety of formats.
• Ability to maintain calendars for safety team, safety training calendars, etc.
• Ability to set up and coordinate meetings.
• Flexibility to adjust to new tasks, if group or office needs change, may be called upon to
• Take meeting minutes in meetings
• Ability to create and maintain the Safety Group SharePoint sites.
• Ability to perform extremely detailed processing and maintenance of monthly safety metrics, incident...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:

Essential Responsibilities:

• Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors.
• Supports projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Able to work well with others and report directly to SCI & PCI inspectors.
• Able to write and communicate clearly with others.
• Able to ensure accurate and timely reporting.
• Strong organizational and planning skills in a fast-paced environment.
• Manage everyday office duties and support inspection staff.
• Manage...

JOB SUMMARY
The Scheduling Assistant embraces the mission of SoLa Impact and its corporate affiliated non-profit, the SoLa Foundation, and is passionate about helping South Los Angeles residents thrive. Responsible for supporting the Chief Impact Officer in managing her daily schedule and coordinating external and internal meetings. The ideal candidate will excel in time management, communication, and administrative tasks to ensure the CIO stays on top of her commitments and meetings. This role requires strong organizational skills, proficiency in scheduling tools, and the ability to communicate effectively with internal teams and external stakeholders.

***PAY RATE: $25.00-$30.00 PER HOUR***

Requirements

ESSENTIAL DUTIES

• Meeting Coordination:
• Manage and maintain the CIO's daily, weekly, and monthly meeting calendar,...

Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Administrative Assistant for our Sacramento Administrative Office that has a passion for customer service, helping people obtain the services they need, and making sure patients feel comfortable when seeing a doctor.

Office Hours: 7:00 AM- 6:00 PM; available shifts vary

Shifts Vary from Monday to Friday: 7:00am to 4:00pm | 8:00am to 5:00pm | 9:00am to 6:00pm

• This is a Health Administration position, and does not entail any face-to-face contact with patients. All communication with patients and providers is over the phone or through our electronic medical records system (Epic) from our Administrative office location
• Answer the phone in a professional and courteous manner and provide exemplary customer service
• The Medical Administrative Assistant schedules all appointments and assures that all of the...

The Behavioral Health Administrative Assistant shall provide primary clerical and administrative support to the Integrated Behavioral Health Program and its staff. This position often serves as the first point of contact for patients connecting to behavioral health and is an essential role for the operations of the program.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high-quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education, and more.

This is a full-time position working 40 hours per week, typically Monday through Friday with periodic Saturday hours.

Compensation: $23.53 - $27.83 per hour, depending on experience.

TVHC offers compensation ranges that are determined by a thorough market-based analysis and are fully disclosed in accordance with...