Administrative Assistant

Golden Charter Academy is seeking a dedicated and organized Administrative Assistant to join our dynamic team. This role is crucial in supporting the daily operations of our educational environment, where we strive to create a nurturing and effective learning atmosphere for our students. As the Administrative Assistant, you will be the first point of contact for parents, staff, and visitors, exemplifying our commitment to excellence and professionalism. Your responsibilities will include managing office tasks, maintaining records, and assisting in the coordination of educational activities and events. We are looking for someone with a passion for education, strong communication skills, and the ability to multitask effectively in a busy administrative setting. You will play an integral role in ensuring the smooth functioning of our academy, helping both students and faculty thrive. If you are a proactive individual with a keen eye for detail and a heart for service, we invite you to apply and become an essential part of our educational community at Golden Charter Academy, where teamwork and dedication create a positive atmosphere for learning and growth.

Responsibilities

• Serve as the first point of contact for visitors, parents, and staff, providing exceptional customer service and support.
• Manage incoming calls and emails, routing them to the appropriate staff members as needed.
• Maintain and organize student records and other important documents in both digital and physical formats.
• Assist in scheduling meetings, appointments, and events for faculty and staff, ensuring all resources are available and bookings are managed effectively.
• Prepare and process correspondence, reports, and other documents in a timely manner.
• Coordinate with vendors and suppliers for office supplies and services, maintaining inventory and ordering as necessary.
• Assist with student enrollment processes, including collecting necessary documents and data entry into school systems.

Requirements

• High school diploma or equivalent; additional training in office administration is preferred.
• Proven experience as an administrative assistant or in a similar role, preferably within an educational setting.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Excellent verbal and written communication skills to interact effectively with students, parents, and staff.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment (copier, fax machine, etc.).
• Detail-oriented with strong data entry skills and the ability to maintain confidentiality.
• Ability to work both independently and as part of a team in a fast-paced environment.