Administrative Assistant-Scheduler

Administrative Assistant – Office of Instruction

The Office of Instruction leads and serves a vibrant, inclusive, and diversified academic community. It promotes and assures a university culture of high-quality education and student success. The Administrative Assistant is part of the Office of Instruction team and reports to the Vice President of Instruction. The incumbent will be responsible for meeting the administrative needs of three distinct departments within the Office. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.

Employment Status

Full Time, Hourly, Non-Exempt

Pay rate $21-23/hr

Essential Functions

· Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success

· Support instructional and educational resources for the institution’s academic programs

· Prepare special reports that includes the gathering and summarizing of data

· Ensure the completeness and accuracy of information and documentation

· Provide excellent customer service, written and oral communication, organization, and time management

· Strong organizational skills with the ability to prioritize workload, work independently, manage multi-projects, and meet deadlines

Qualifications

· High school graduate or equivalent

· Two years in an administrative role

Preferred Qualifications

· Ability to work in a flexible way that allows for changes in assignments and priorities depending upon needs

· Ability to answer question quickly and efficiently with a customer-oriented attitude

· High-energy, motivated, and confident professional with an infectious enthusiasm for higher education and student success

· Resourceful, detail-oriented, and exemplary problem-solving skills with an ability to identify problems and provide creative solution

Work Environment:

• Standard office/classroom/lab or clinical setting.
• Typically, duties are performed in an office/classroom/Lab/clinical setting environment while sitting at a desk or computer workstation.
• Work environment may include skills lab or bedside environments and required by program.
• An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

• The incumbent regularly sits for long periods.
• Physical ability to perform the duties as assigned to the program or department.
• Proficient in operating electronic keyboards and other office machines.
• Effective verbal communication skills in answering telephones and providing information with clarity and distinctness.
• Ability to read fine print and operate computers with precision.
• Ability to understand voices over the telephone and in person.

• Able to lift, carry, and/or move objects weighing between 10-25 pounds as needed.

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources