HR Administrative Assistant

Job Title: HR Administrative Assistant
Department: Human Resources
Reports to: HR Manager
Emp. Status: Full-Time
FLSA Status: Non-Exempt
Location: On-site
Range: $20 – $25 per hour

Position Summary

Liberty Behavioral & Community Services, Inc., a leading provider of services for individuals with autism and developmental disabilities, is committed to fostering independence, inclusion, and personal growth for our participants. We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team. This role is essential in supporting the HR department’s daily operations, ensuring efficient administrative processes, and maintaining a positive experience for employees and candidates alike.

Requirements

Administrative Support

• Provide general administrative assistance to the HR Manager and team, including managing calendars, scheduling meetings, and organizing department files.
• Prepare and distribute HR-related correspondence, memos, and other documents as needed.

Record Management

• Maintain both physical and digital employee records in compliance with company policies and legal requirements.
• Assist in updating employee information in HRIS and other HR systems.

Onboarding & Offboarding

• Coordinate the new hire onboarding process, including preparing documentation and conducting background checks.
• Assist in processing terminations, collecting company property, and archiving employee files.

Recruitment Coordination

• Schedule interviews and communicate with candidates, providing a professional and welcoming experience.
• Collaborate with the HR Recruiter to track candidate status and maintain applicant information in the ATS.

Compliance & Reporting

• Ensure compliance with federal, state, and local employment regulations by maintaining accurate records and filing documentation correctly.
• Prepare routine HR reports and assist with audits as required.

Employee Services

• Respond to internal and external HR-related inquiries or requests and direct them to the appropriate person.
• Support employee engagement and recognition initiatives.

General HR Support

• Assist with special projects, events, or other HR-related duties as assigned.
• Keep informed about industry best practices and changes in HR policies or regulations.

Qualifications

Education and Experience

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Human Resources, or related field preferred.
• At least 1–2 years of administrative experience; prior exposure to an HR environment is a plus.

Skills

• Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
• Strong organizational and time management abilities, capable of balancing multiple tasks.
• High attention to detail and accuracy in work.
• Discretion in handling confidential information.

Technical Proficiency

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general business software.
• Familiarity with HRIS systems and Applicant Tracking Systems (ATS), specifically Workable, is preferred.
• Knowledge of basic employment regulations and HR policies is advantageous.

Benefits

• 401(k) Match
• Comprehensive Health, Dental, Vision, and Life Insurance
• Opportunities for professional development and growth
• Supportive and collaborative work environment

Join Us

If you are eager to contribute to a mission-driven organization that values dedication, collaboration, and innovation, we encourage you to apply. As an HR Administrative Assistant, you will play a crucial role in ensuring a seamless HR function while helping to foster independence and inclusion in the community.

Application Process:

To apply, please submit your resume detailing your relevant experience.

Liberty Behavioral & Community Services, Inc. is an equal opportunity employer and complies with ADA regulations as applicable.