Administrative Assistant in California

WEAH'S COMPANION SERVICE INC. is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure the smooth operations of our company. This position requires strong communication skills, the ability to prioritize tasks, and a proactive attitude.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and appointments as necessary
• Handle and prioritize incoming and outgoing correspondence, including mail, emails, and phone calls
• Prepare and distribute important documents, reports, and presentations
• Assist in organizing and coordinating company events, conferences, and meetings
• Maintain and update databases and filing systems, ensuring accuracy and confidentiality
• Monitor office supplies inventory and place orders when necessary
• Support...

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Los Angeles. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operations of our office.

To learn more about our executive recruitment and headhunting services in Los Angeles, California please see our page:
https://www.kellerexecutivesearch.com/executive-recruitment-headhunters-los-angeles/

About Keller Executive Search:

Keller Executive Search is a leading executive search firm specializing in providing recruitment and headhunting services to clients in Los Angeles and across various industries. With our vast network and expertise, we help companies find top-tier executive talent that aligns with their organizational goals and values.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and organizing meetings
• Handle...

At Sweegen, we continually forge the future of wellness in food and drink by pioneering exciting new ingredient technologies and innovations. We are currently seeking a detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support, including scanning, saving, filing documents, and basic computer tasks. This role requires strong organizational skills, attention to detail, and proficiency in computer applications.

Responsibilities:

Scan, save, and file documents accurately and efficiently.

Manage electronic and physical filing systems to ensure easy retrieval of documents.

Assist with data entry tasks and maintain databases as needed.

Perform basic administrative tasks such as answering phones, responding to emails, and scheduling appointments.

Assist in preparing reports, presentations, and other documents.

Coordinate meetings and appointments, including...

We are looking for an organized and computer-literate medical administrative assistant to be responsible for our healthcare facility's front desk tasks. These tasks include answering phone calls, managing appointment bookings and updating the facility's system with patients' information.

To be successful as a medical administrative assistant you must be able to keep patients' information confidential and exercise patience when working with potentially difficult individuals. A good administrative assistant has great attention to detail and is able to prioritize tasks efficiently.

Medical Administrative Assistant Responsibilities:

• Answer phone calls.
• Respond to emails.
• Schedule appointments.
• Greet patients upon arrival.
• Collect patients' personal information.
• Validate payment methods and medical insurance coverage.
• Record patients' information in the computer system.
• Issue invoices to...

Stanbridge University seeks a high-energy, motivated, and confident professional with an infectious enthusiasm for higher education to perform strong administrative duties. The incumbent will be responsible for meeting the administrative needs across the university. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.

Essential Functions:

• Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success.
• Support instructional and educational resources for the institutions academic programs.
• Prepare special reports that includes the gathering and summarizing of data.
• Ensure the completeness and accuracy of information and documentation.
• Provide excellent customer service, written and oral communication, organization, and time management.
...

fs3|Hodges, a prominent construction management firm, is currently seeking a detail-oriented and organized Construction Administrative Assistant to join their team. With a solid reputation for providing exceptional services and delivering successful projects, fs3|Hodges is committed to providing a collaborative and supportive work environment.

Salary Range: $50,000 - $55,000

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

• Assist the project team with administrative tasks such as document preparation, printing, and filing.
• Coordinate and schedule meetings, conferences, and appointments.
• Manage project correspondence, including drafting and distributing emails, memos, and letters.
• Assist in project procurement activities, such as obtaining quotes and organizing vendor...

Pay Range: $22.87 to $28.00/hour

JOB CULTURE

The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to improving the quality of life by empowering our members, their families and our communities to live well and achieve meaningful and rewarding lives.

As a non-profit, we are dedicated to creating an equable culture through ongoing systemic evaluations and personal connection with our colleagues and clients. We fulfill our mission with accountability while also being team-oriented, caring, and honest. Through an inclusive and diverse model of care, we help strengthen families and allow individuals to overcome obstacles.

MCYAF is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all colleagues. As a multi-cultural organization, we provide services from a place of cultural...

We're seeking an Administrative Assistant extraordinaire to join our fantastic.

If you accept this mission, you will be tasked to dazzle us with your administrative prowess, juggle multiple tasks effortlessly, and be the glue that holds our office together. 

Requirements

What you'll do: 

• Manage calendars and appointments like a pro 
• Handle incoming calls and correspondence with a smile 
• Assist with ATO lodgements and communications 
• Keep systems and data updated and accurate

What you'll bring: 

• A positive attitude and a willingness to learn
• Exceptional organisational skills and attention to detail 
• Great communication skills, both written and verbal 
• Proficiency in Microsoft Office 
• A love for teamwork and collaboration 

What we offer: 

• A supportive and flexible...

Responsibilities:

• Support DEI projects and initiatives as assigned by the DEI Manager.
• Help plan, promote and coordinate firm wide DEI activities and events.
• Assist in preparing DEI correspondence and reports.
• Assist in managing annual DEI budget - process and track DEI project and/or event invoices.
• Research and gather information needed for execution of DEI initiatives.
• Assist with firm wide projects as requested.

Standard work hours 8:30A-5:30PM

This is a full-time position, interested candidates should apply.

Requirements

1. Bachelor’s degree or equivalent is preferred.
2. At least 2 years of experience in coordinating, executing and publicizing diversity programs, events or similar.
3. Must be based in Southern, California

PRIMARY FUNCTION: Provides regular clerical and administrative support to the Chief Executive Office (CEO), Vice President of Advancement, or other administrative staff as necessary. Prepares correspondence, reports, electronic and hard files. Maintains donor database, schedule, calendar and office supplies. Set up and prepares meetings. Answers inquiries regarding donations or organization information.

RESPONSIBILITIES:

• Perform regular administrative duties, prepare correspondence and reports, as request by supervisor.
• Compose draft letters following established formats and proofread all materials for accuracy.
• Answer telephones in English/Spanish to provide general information, refer callers to other staff, or take messages as necessary.
• Maintain electronic and physical copy filing system; ensuring accuracy and easy accessibility.
• Monitor office supplies; order inventory as...

OPPO U.S. Research Center is looking for a responsible and reliable Bilingual Mandarin Administrative Assistant to ensure the efficient and smooth day-to-day operation of our office. This person will be responsible to perform a variety of administrative and clerical tasks.

Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.

Previous Executive Assistant or Administrative Assistant experience highly preferred.

Requirements

Duties and Responsibilities:

• Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Perform receptionist duties:...

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

• Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 
• Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 
• Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 
• Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 
• Document Creation:...

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Ground Transportation department is looking for an Administrative Assistant II to join their dynamic team. The ideal candidate will provide a range of administrative support to the Ground Transportation department and will be detail-oriented and a self-driven individual.

Essential Functions:

1. Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial...

Role

Reporting to the Division Manager, the Administrative Assistant is responsible for duties surrounding efficient operation of the office as well as supporting the projects team on clerical and administrative duties to ensure the effective delivery of projects. The Administrative Assistant performs reception, clerical and administrative duties and may also correspond with stakeholders internal and external to the organization and process data that further supports the initiation, execution, and closing of project cost and schedule tracking. The Administrative Assistant is also responsible for providing support for other employees in the office.

Responsibilities

• Greet and welcome all clients and visitors

• Coordinate and obtain pertinent information of office visitors and inform appropriate personnel
• Assist with daily office maintenance (order office, kitchen, janitorial and shop...

administrative asst for vocal coach

Needs to be professional

Schedule clients, word press, Dropbox

Part time but needs to be available on and off through the day.

needs to be able to send professional emails , correspond with managers, clients , other assistants.

Keep tract of new clients and make phone calls back assigning them to other associate teachers.

Make sure studio is taken care of or stocked with supplies

Must be able to help with some travel, booking car service , keeping tract of flight miles.

Communicative and very personable with clients and their teams and help with tasks booking public speaking events and more…

Requirements

Word press, organized, professional that can schedule clients, email groups and coordinate new clients. organize some travel. Social media skills

LB Taxes, LB Taxes, is seeking an Administrative Assistant who can join our team.

 LB Taxes & Consulting Group is an expert in all areas of tax preparation, tax planning, and consulting services.

OVERVIEW AND ESSENTIAL JOB FUNCTION

• Conducts thorough and accurate review of applicable paperwork.
• Responsible for overall document organization including scanning and storage.
• Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents along with greeting clients.
• Provide support to the Tax Department team as needed, including assisting with the tax process.
• Prepare ad hoc reports and complete special projects as needed.
• Manage calendars and schedule appointments and meetings.
• Works well independently with limited supervision.
• Uses strategic thinking to complete multiple...

The Administrative Assistant provides key support to the Bethel Senior Leader over Advancement, Capital Projects, Human Resources, Kitchen, and Commerce. Reporting directly to the Chief of Staff, the Assistant ensures seamless communication and workflow in support of the Senior Leader's responsibilities. This role demands a proactive and adaptable approach to efficiently manage various administrative tasks, streamline communication, and maintain the Senior Leader's daily operations. Responsibilities include managing projects, scheduling, and addressing diverse needs, from basic errands to complex tasks. The ideal candidate is hardworking, organized, and capable of coordinating multiple projects simultaneously. Additionally, the Assistant may undertake additional projects as requested by the Senior Leader or Chief of Staff.

Salary Range : $35,360.00 - $43,680.00 per...