Administrative Assistant V

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant V in Los Angeles County with the following duties:

Essential Responsibilities:

• Handles phone calls, greets and assists visitors.
• Supports projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Ability to prepare correspondence in a variety of formats.
• Ability to maintain calendars for safety team, safety training calendars, etc.
• Ability to set up and coordinate meetings.
• Flexibility to adjust to new tasks, if group or office needs change, may be called upon to
• Take meeting minutes in meetings
• Ability to create and maintain the Safety Group SharePoint sites.
• Ability to perform extremely detailed processing and maintenance of monthly safety metrics, incident logs, safety violation logs, and other logs and data bases as needed.
• Ability to create detailed program wide monthly PowerPoint presentations/reports as well as individual project reports and other reports as required.
• Ability to monitor and maintain the TDG-Safety email account and to answer the TDG safety phone.
• Ability to review employees timesheet for accuracy and ensure time charges are correct prior to Supervisor's signature.
• Experience with office machines (e.g. copiers, fax machines, printers).
• Ability to order and pick-up office supplies.
• Assist staff with various tasks as needed. 

Requirements

Minimum Required Qualifications: 

• Working knowledge with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, and VEO
• Ability to provide attention to detail to ensure tasks are completed thoroughly and correctly
• Strong written and verbal communication skills to produce reports
• Strong interpersonal skills to interact positively with all employees and contractors
• Accept instructions
• Suggest new process and policies, if required

Education and Qualifications:

• Bachelor's Degree in Communication or related field from a recognized college or university.
• 15+ years of relevant work experience as an administrative assistant or related position.
• Pass the federal background check and airport badging.

Benefits

• Salary Range: $78,000-$83,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes