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Administrative Assistant II

The Tsui Group

Los Angeles, california


Job Details

Full-time


Full Job Description

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

  • In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
  • Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
  • Perform various administrative, clerical, data collection, data entry, and report writing tasks
  • Receive direction from immediate supervisor in completing non-routine assignments
  • Scan, fax and bind documents, reports, and proposals as required
  • May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
  • Distribute reports as directed by immediate supervisor
  • Originate correspondence and reports not requiring the personal attention of immediate supervisor
  • Prepare general correspondence and maintains general files.
  • Answer telephone, take and relay messages, screen callers and direct calls accordingly
  • Receive, sort, and distribute mail
  • May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
  • Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
  • May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
  • May represent immediate supervisor at project-related or other meetings as directed
  • Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
  • Perform other responsibilities associated with this position as may be appropriate

Requirements

Minimum Required Qualifications: 

  • Proficiency in Microsoft Office Suite of software
  • Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software
  • Experience in creating PowerPoint presentations
  • Good written and oral communication, organizational, and interpersonal skills
  • Self-starter, multi-tasker
  • Ability to work in a high volume, dynamic team environment
  • Proven record of accomplishments of office administration
  • Flexible attitude to changing conditions
  • Accountable and dependable to follow through with tasks/project
  • Handles all matters in strict confidentiality
  • Special projects as needed
  • Maybe required to work past regular work shifts as needed

Education and Training Qualifications:

  • High school diploma (or equivalent)
  • 5+ years of relevant work experience as an administrative assistant or related position

Benefits

  • Salary Range: $43,000-$48,000
  • Medical, Vision, & Dental – 100% covered for the employee*
  • Life and Disability Insurance
  • 10.5 days of Vacation pay (Accrued)
  • 6 days of Sick pay (Available Immediately)
  • 10 days of Holiday pay (9 Holidays, 1 Personal Day)
  • 3% Employer Contribution 401k (After 1 year of service)
  • Monthly Stipend for Cell Phone
  • Laptop for work purposes

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