Administrative Assistant

The California Society of Municipal Finance Officers is looking for an organized and detail-oriented Administrative Assistant to support our operations and enhance our efficiency. In this vital role, you will assist with various administrative tasks, including scheduling meetings, managing correspondence, and maintaining records. You will be the backbone of our organization, ensuring smooth day-to-day operations and supporting our team members in fulfilling their responsibilities. Your proactive approach and strong organizational skills will help foster an environment of collaboration and productivity. If you thrive in a dynamic work setting and are committed to contributing to the effective management of municipal finance in California, we encourage you to apply.

Responsibilities

• Manage executive schedules, including arranging meetings, appointments, and travel logistics.
• Prepare and distribute correspondence, reports, and documents to various stakeholders.
• Maintain organized filing systems and records, ensuring easy retrieval of information.
• Assist in the preparation of meeting agendas and minutes, capturing key discussions and action items.
• Coordinate events and training sessions, managing logistics and participant communications.
• Handle inquiries from members and the public, providing accurate information and direction.
• Support financial administration, including invoicing and tracking expenditures.

Requirements

• High school diploma or equivalent; associate degree in administration or related field preferred.
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with office management systems.
• Ability to manage multiple tasks and thrive in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.

Benefits

Benefits: Health, Dental, Life and AD&D Insurance, Employee Wellness and 401k plans and Unemployment benefits payment, Paid Time Off and Holidays