Administrative Assistant I

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

RSDCGROUP, LLC (RSDC) is a Veteran Owned Small Business (VOSB) with a presence in the Washington, DC Metropolitan area headquartered in Arlington, Virginia with offices nationwide. We deliver results for our customers through accurate requirements capture and our Strategy to Operations solutions approach which results in positive impact and enduring change that drive value in our client’s organizations. Alignment. It is more than a word to us – it is at the heart of what we do

RSDC is seeking an Administrative Assistant to support a government client in Washington, DC in the Office of Equal Rights and Business Management Unit.

Hybrid role with onsite support required once weekly and ad-hoc as needed by client.

Requirements

• Performs a wide array of secretarial and administrative duties to include:
• Creating and editing routine correspondence
• Filing, organization and repository duties
• Assisting...

About Us:

ZIZO Technologies Inc. is a data-driven, innovative platform that transforms employee management. We focus on data integration, business intelligence, and the gamification of KPIs to tackle challenges related to employee engagement, disengagement, high attrition rates, and changing workforce dynamics. Our parent company, 1800 Group, is a multifaceted organization with a diverse portfolio of companies.

Job Description:

We are looking for a dedicated and highly organized Administrative Assistant to join our team. In this role, you will provide essential administrative support to our Head of HR, who is also involved with several companies under the 1800 Group umbrella, contributing to the efficient operation of our office.

Responsibilities:

• Handle general administrative tasks, including phone calls, emails, and document management.
• Perform comprehensive research to support various...

Martell Media:

They’re on a mission to inspire people to be their best versions of themselves and share their transformations with the world.

The CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor, and he's completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

They value:

✅ Be the example...growth mindset.
✅ Simple...

Rasor Law Firm is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with various accounting and administrative tasks to ensure the smooth operation of the firm. This is a great opportunity for someone who has a strong attention to detail and is looking to gain experience in both accounting and administrative functions within a legal setting.

At Rasor Law Firm, we value our employees and offer a competitive salary based on experience, as well as benefits including health insurance, paid time off, and opportunities for growth and development.

Responsibilities

• Enter financial transactions into accounting and case management software
• Proven experience as an Administrative Assistant or similar role
• Knowledge of basic accounting and legal principles and procedures
• Proficiency in cloud software, and MS Office, especially Excel
• Attention to detail...

Role Objective: Chiropractic Administrative Assistant that can streamline the flow of the office through preparation, scheduling, and Client management. Begin the WOW experience for each practice member beginning with their first appointment and continuing with every appointment thereafter. Initiate educational tools and processes with practice members and to promote the benefits of chiropractic, health, wellness of the Practice at the front desk to practice members and their family/guests in the reception area. Strong marketing/sales skills is a plus.

You will support day-to-day operations by performing administrative tasks and ensuring 5 star quality customer service for our members. You should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform ‘behind the scenes’ tasks, we would like to meet...

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

• Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
• Manage professional calendar

• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information

• Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.

• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom,...

Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you!

The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.

Responsibilities

• Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
• Plan and coordinate team events, including meetings, conferences, and off-site retreats.
• Arrange travel accommodations, including flights, accommodations, and transportation.
• Assist with the coordination and execution of special...

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

Position Overview: Responsible for assisting in and supporting the day to day operations of Open Systems Healthcare by providing general support to areas including but not limited to; sales, payroll, human resources, recruiting, payroll, marketing, support for the clinical team.

Essential Job Functions:

• Conduct Emergency Preparedness Plan phone calls to caregivers and clients when the EPP is implemented.
• Conduct shift confirmation phone calls weekly to confirm caregivers for weekend and holiday shifts.
• Confirm caregivers appointments for orientations.
• Assist Human Resources with completing credential calls/emails weekly.
• Assists in weekly payroll process; including but not limited to

• Review and remedy call dashboard/EVV related prebilling issues compliantly and accurately
• Review completion of care plan for accuracy and alignment with care plan.
• Communicate and collaborate with client and...

Global Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the J5 office, managing communication flows, coordinating schedules, and handling confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports USSOCOM, J5 Director, Vice Director, and Deputy Director coordinates and responsible for handling the day-to-day management and administration of project tasks....

Teneo Linguistics Company (TLC), a small woman-owned language service provider operating globally around the world, is seeking an Administrative Assistant to join its growing team. TLC was founded in 2007 and has been providing professional in-house language services ever since. With a focus on values like Integrity, Gratitude, Excellence, and Partnership, TLC is constantly looking for individuals who embody their values to help them provide clients with world class translation, interpreting and bilingual staffing services. As an Administrative Assistant, you'll be responsible for supporting the TLC team in handling various administrative tasks.

Responsibilities

• Assist in daily office operations, including phone coverage, email correspondence, and handling of files and documents
• Schedule appointments and coordinate meetings and conferences
• Perform research on various topics and produce reports as needed
• Perform record...

Ocean Academy, in Bayville, NJ, is a small therapeutic school that offers educational services to students that need a more structured, nurturing environment to reach their academic and social goals. Our behavioral health school programs are designed to successfully transition students back to districts or to successfully complete graduation requirements. As part of Bright Harbor Healthcare, we work collaboratively with students, their families, and school districts to provide support and services.

Position Title: Substitute Administrative Assistant
Position Type: Substitute; As Needed
Benefits Eligible: No
Location: Bayville, NJ
Department: Ocean Academy
Salary: $15.00 Hourly

Responsibilities:

• In the absence of the school admin asst. perform clerical...

The Position

Our client is seeking to fill a Loan Administrative Assistant role in the Chicago, IL market. The successful candidate will provide administrative support for multiple loan officers.

The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position).

Loan Administrative Assistant responsibilities include:

• Processing loan files, creating loan documents, and interacting with outside vendors to order appraisals, title work, track insurance, and obtain various standard reports or supporting documentation.
• Managing the workflow process to ensure loan requests move efficiently through all stages.
• Providing general loan servicing.
• Ordering, compiling and reviewing due diligence for new and renewed loan transactions.
• Preparing commercial loan documents and files within specified time limits to meet all crucial deadlines.
• Ensuring all loan...

SolRiver Capital (www.solrivercapital.com) is seeking an Administrative Assistant to work out of our Denver office. This position is for someone with strong attention to detail, ready to handle the day-to-day administrative and operational needs of a small team. Learn more and apply at: https://apply.workable.com/solriver-capital/

ABOUT SOLRIVER CAPITAL

SolRiver Capital is a rapidly growing clean energy investment fund dedicated to building and operating renewable generation and storage infrastructure. Founded in 2016, SolRiver has utilized an innovative yet disciplined approach to acquire over $300 million of clean energy assets across the country. A key to our success is a small, talented, hardworking team. Our ethos is an entrepreneurial culture of ownership, problem-solving, and continuous improvement.

RESPONSIBILITIES

The Administrative Assistant will be tasked with monitoring, reporting, and organizing a...

Position Overview

We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This position interacts with many departments, and is mission critical in making our team function smoothly.

Job duties include purchasing inventory for all departments, maintaining supply levels to support hotel operations. You will assist with recruiting and onboarding new team members, as well as manage our employee housing assets. You will also carry out relevant administrative duties to support our management team (e.g. responding to guests via email and being a local point of contact for service vendors).

The ideal candidate has experience in various office operations as well as hospitality or customer service environments. They have a great attitude, work well collaboratively as well as independently, and...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

We are a leading Central Florida digital marketing firm looking to immediately add new administrative and marketing staff to our busy office. If you have a positive attitude and office experience, we want to talk to you. We are looking to fill part-time positions that could evolve into full-time.

Duties include: General office functions, excellent customer service, client coordination, website editing, social media marketing, search engine marketing, email marketing, weekly/monthly reports for sales and marketing, including answering the telephone, filing, typing and duties as assigned. Please respond with a short email letting us know why you are our next superstar and please attach your resume. Our office hours are Monday through Friday, 8:30 am - 5:30 pm.

The ideal candidates will posses the following:

• Excellent oral and written communication skills
• Ability to take direction, yet work independently
• Strong multi-tasking...