Administrative Assistant

The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.

A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.

Duties

• Answer multi-line phone system.
• Greet clients and visitors to small office.
• Order office supplies as inventoried.
• Provide broad administrative support to staff including scanning and archiving files.
• Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials.
• Maintain conference rooms, copy machines and printers/plotters.
• Also responsible for coordinating inter-office events consisting of team building events, holiday events, happy hours, and business-related functions.
• Other general office duties as required.

Requirements

• Associate degree in secretarial science of business management or equivalent experience preferred but not mandatory.
• 1 to 3 years' experience in professional office with above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring).
• The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.
• Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices.
• Attention to detail, proof reading and accuracy is essential.
• Position is fully in the office.
• Must be responsible, dependable, and have professional appearance and demeanor.
• Must be prompt and have an outstanding attendance record.
• Experience in the architectural/ engineering industry is preferred.

Salary Range: $17.31 - $20.20 per hour

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events