Administrative Assistant

Who we are:

ICAST (International Center for Appropriate and Sustainable Technology) is a 501c3 nonprofit that delivers green upgrades to multifamily affordable housing (MFAH) properties to fight the affordable housing, climate change, and social equity crises. We motivate people to act, leading to results that foster local economic development, environmental stewardship, and social responsibility. By 2025, we aim to serve 100,000 LMI households annually, reduce their utility costs by $270 Million and Carbon emission by 1.5 million tons, create 2,000 sustainable jobs, and invest over $100 Million in local communities.

Our Work Environment:

Collaborative, entrepreneurial, fast paced, inclusive, work/life balance, established career paths for certain positions, opportunities to job shadow, flexible schedules, robust onboarding, and above all passion for what we do.

Would you like to know more about working at...

PRIMARY FUNCTION: Provides regular clerical and administrative support to the Chief Executive Office (CEO), Vice President of Advancement, or other administrative staff as necessary. Prepares correspondence, reports, electronic and hard files. Maintains donor database, schedule, calendar and office supplies. Set up and prepares meetings. Answers inquiries regarding donations or organization information.

RESPONSIBILITIES:

• Perform regular administrative duties, prepare correspondence and reports, as request by supervisor.
• Compose draft letters following established formats and proofread all materials for accuracy.
• Answer telephones in English/Spanish to provide general information, refer callers to other staff, or take messages as necessary.
• Maintain electronic and physical copy filing system; ensuring accuracy and easy accessibility.
• Monitor office supplies; order inventory as...

Job Title: Administrative Assistant / Executive Assistant

Isotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented Administrative Assistant / Executive Assistant to join our team. As an Administrative Assistant / Executive Assistant, you will play a crucial role in supporting our executive team and ensuring the smooth operations of our office. You will be part of a family and a team, dedicated to our mission to deliver on our covenant with our customers.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including organizing and scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
• Assist in...

OPPO U.S. Research Center is looking for a responsible and reliable Bilingual Mandarin Administrative Assistant to ensure the efficient and smooth day-to-day operation of our office. This person will be responsible to perform a variety of administrative and clerical tasks.

Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.

Previous Executive Assistant or Administrative Assistant experience highly preferred.

Requirements

Duties and Responsibilities:

• Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Perform receptionist duties:...

Logistics summary:

Position: Administrative Assistant

Type: Full-time, overtime-exempt employee position

Location: Primarily remote, but must reside in the New York City area and be able to travel to New York City to attend occasional (up to quarterly) in-person meetings. 

Hours: On-call during business hours 4 days per week, logging ~30 hours per week.

Compensation: $55,000–$65,000 per annum

Timeline: We’re looking to fill this role ASAP, but we will spend the necessary time to find the best fit. 

A practice assignment requiring up to 3 hours will be given to assess the applicant’s abilities and skill level.

Current New York City Department of Education employees or those whose employment has ended within the past 12 months are not eligible.

Initial deadline to apply: May 1, 2024

​Seeking you... if you:

• are highly efficient, organized, adaptable, and...

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face.

Duties and responsibilities

• Help support day to day responsibilities of facilities staff
• Work with VP to help manage a systematic, proactive approach to maintaining all of our locations and supporting the staff at each location – coordinate weekly maintenance logs with maintenance staff at each location and attend weekly maintenance calls
• Handle all maintenance and cleaning, bids for facilities related projects, contract laborers as needed to keep each of our locations; residential properties and schools looking presentable and clean
• Manage fleet of vehicles from keeping up on registration, inspection, distribution of insurance cards, maintenance,...

Preferred location: Charlotte, NC

As an Administrative Assistant you’ll provide support to Whip Around’s customers and employees through a variety of pathways. This role will work directly with the Implementation team, Customer Success Managers, and the Whip Around management team.

Key Responsibilities

• Assist in setting up new client accounts in the Whip Around software platform
• Coordinate with teams to integrate new accounts with partner companies

• Help create and customize inspection forms and preventative maintenance programs per client needs

• Coordinate initial kick-off calls and training sessions for customers

• Handle client calls to resolve non-payment issues.

• Process incoming checks and record accurately

• Follow up with clients to ensure product adoption

Requirements

• Required: 
...

Parallel Employment Group is proud to partner with a top manufacturing leader offering the highest quality products and seeking an Experienced Administrative Assistant with Purchasing experience!

Preferred 2-year degree or 2+ years of experience in Purchasing.

The base salary range for this position is $22.00 - $28.00 an hour

Monday - Friday 8am-4:30pm

Requirements

Primary Responsibilities / Essential Job Functions:

Collaborate effectively with various departments.

Ensure efficient operations of receiving, filing, inventory monitoring, and Material Test Reports.

Enter and amend Purchase Orders, and communicate with vendors to support all Service Center products.

Assist in the Out For Processing operation, overseeing smooth flow from Sales requirements to customer shipment, including imaging of documents and compiling standard reports.

Interact directly with Service Center Vendors and Employees as...

National Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a Admin Assistant in Frisco, TX.

Details of the job:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, answering phone calls, emails and dispatching, overrall assisting in daily office needs and managing the company's general administrative activities.

Schedule: Tuesday-Saturday 8:00 am to 5:00 pm

Pay rate: $16.00/hour Bi-weekly pay

Requirements:

• Background check
• Drug Test
• Computer skills
• Microsoft office Knowledge
• Must be able to work well with others
• Bilingual is a plus
• Two valid forms of...

We are currently seeking an Administrative Assistant to join our OPC department at Branson Travel Group. This role will primarily involve data entry tasks, along with answering incoming phone calls. This role is instrumental in supporting our department's efficiency and success.

Responsibilities

• Perform data entry tasks accurately and efficiently to maintain up-to-date records.
• Answer incoming phone calls and route them to the appropriate department or individual.
• Assist with general administrative tasks as needed.
• Collaborate with team members to ensure smooth and efficient operation of the OPC department.

Requirements

• High school diploma or equivalent.
• Prior experience as an administrative assistant or in a similar role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and...

Provides general purpose administrative and clerical support for project tasks.

• Duties may include word-processing, graphics, desktop publishing, editing, meeting coordination and facilitation, answering telephones, photocopying, coordination of communications materials and additional tasks.
• Duties also include regular tasks defined at point of need. These may include some presentation drafts and editing/proofreading of documents, presentations or other meeting materials and miscellaneous research tasks.
• Minimum Education: Associates Degree
• Minimum Experience: 3 years
• Associate Degree requirement may be substituted with five (5) years of relevant experience.

Requirements

• Secret Clearance required
• Minimum Education: Associates Degree
• Minimum Experience: 3 years
• Associate Degree requirement may be substituted with five (5) years of relevant experience.
...

Foundations Worldwide, Inc. is a rapidly growing, Ohio-based, children’s product company. We are committed to providing childcare products that exceed our customers’ expectations in innovation, quality, design, and delivery. We are currently seeking a Part-time Administrative Assistant to support our CEO.

The Part-time Administrative Assistant will need to handle a variety of administrative tasks and ensuring that the CEO's schedule runs smoothly. This is a great opportunity for an organized and detail-oriented individual who wants to contribute to the success of a growing company.

Responsibilities:

The following describes some of the core activities you will perform:

• Manage office supplies by monitoring inventory, ordering and restocking as needed
• Organize and schedule meetings, appointments, and travel arrangements for the CEO
• Assist with the coordination and planning of company events and meetings
...

About Interluxe Auctions:

Interluxe Auctions is a leading online luxury real estate auction platform, providing a unique and innovative approach to buying and selling high-end properties throughout the globe. Our team is passionate about delivering exceptional service and results to our clients. Our mission is to ensure transparent, swift, and successful transactions, setting the standard in luxury real estate auctions worldwide.

Job Description:

We are seeking a full-time, detail-oriented Administrative Assistant to provide high-level administrative support to our team at Interluxe Auctions. This position plays a crucial role in our operations, contributing to the preparation and execution of our real estate auctions, and ensuring superior service to our clientele. The duties cover a broad spectrum of responsibilities from general office administration, basic copywriting and creative writing, to client communication and interacting through multiple...

Eden develops technology to address the current challenges across resource extraction industries with novel and groundbreaking ideas that reduce costs and environmental effects of current reservoir stimulation practices. Our goal is to offer a sustainable solution that reduces or eliminates water use, underground water contamination, wastewater production, air pollution, and induced seismicity associated with current hydraulic fracturing methods. To date, the company has secured funding from National Science Foundation, MIT, MassCEC, ARPA-E, Ameren and other VC and industry investors.

We are looking for a full-time administrative assistant to maintain and organize company documents, handle purchasing and invoicing, assist with routine documentation. Below are the list of roles & responsibilities, qualifications, and skills. If you believe that you’re a good candidate, and are interested in this position, please apply with a copy of your resume and a cover letter....

At Amarillo College, our mission is: ​Transforming our community and economy through learning, innovation, and achievement. ​Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Part-Time Administrative Assistant for Panhandle PBS who will be all-in on our mission and who will maintain electronic and printed records and serve in a supporting role for the General Manager as well as members of the station’s development office.

Requirements

EDUCATION

Required: High School Diploma

Preferred: Associate’s Degree in Business or Bookkeeping

EXPERIENCE

Required: Two (2) years of experience in a business environment with experience in financial...

Following a 2022 merger of CNSI and Kepro, Acentra Health combines clinical services, technology solutions, and data analytics to accelerate better health outcomes. This is a great time to join our team of passionate individuals working together to pursue the most effective solutions to today’s complex healthcare challenges. Our culture is fueled by passion and driven by purpose.

Position Summary:

As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will encompass the diligent input of new claims, necessitating meticulous attention to various details, including demographic data, provider information, and other critical aspects of claims. Precision and a keen eye for detail are paramount to ensure the integrity of our data.

As an Administrative Assistant, you are an integral member of our team. You will...

Named one of Fast Company’s Most Innovative Companies in 2023, Athletes Unlimited is a new model of pro sports, where athletes are decision-makers and individual players are champions of team sports. Athletes Unlimited owns and operates professional women’s softball, lacrosse, volleyball and basketball leagues featuring world-class competition and fan experience and stands out as an organization driven by the athletes that play in the leagues.  Athletes Unlimited is the first professional sports league to be organized as a Public Benefit Corporation.

We change the game with faster play, and new team rosters every week, delivering thrilling entertainment in which every moment counts. We provide our team of enthusiastic, collaborative innovators with a next-generation workplace with unlimited PTO, competitive health insurance, professional development opportunities, and more so that we can build the future of professional sports. Are you...

Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees.

In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment.

Your responsibilities will include:

- Creating detailed client-specific proposals in collaboration with the sales...

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award. They have also been named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Currently, we are seeking a temporary Executive Administrative Assistant to primarily support one Design Leader on cultural projects and company initiatives for a duration of 4-5 months.  Key responsibilities include administrative assistance and project aid and management support. 

Primary Responsibilities:​​​​

• Administrative Support: Oversee the Design Leader's calendar; schedule...

Hire Resolve is currently seeking a skilled and detail-oriented Tax Senior Administrative Assistant to join our client's team in Chicago, IL. In this role, you will provide administrative support to our Tax Senior team and assist in various tax-related activities.

The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Requirements

• Bachelors Degree
• Prior administrative or office support experience preferred
• Proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to work independently and as part of a team
• Effective communication skills

Benefits

• Salary: $65K/yr - $85K/yr, competitive salary depending on candidate experience in public accounting/accounting
• Range of benefits...

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Ground Transportation department is looking for an Administrative Assistant II to join their dynamic team. The ideal candidate will provide a range of administrative support to the Ground Transportation department and will be detail-oriented and a self-driven individual.

Essential Functions:

1. Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial...

Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank. We champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!     

As an Administrative Assistant you will support our Workforce Development team and students. In this role, you will provide essential administrative support by coordinating schedules, managing documentation, and assisting with communication efforts to help us meet our departmental goals.  Join our team and play a pivotal role in furthering CFBNJ’s commitment to supporting our community.  

What you’ll do in your role:  

• Manage intake of prospective students who have expressed interest in Workforce Development programs (food service training academy, warehouse logistics and office...

Life Scan Wellness Centers is looking for a detail-oriented and highly organized HR Administrative Assistant to join our team. As the HR Administrative Assistant, you will play a crucial role in the efficient operation of our HR department by providing administrative support to our HR team.

In this role, you will be responsible for maintaining employee records, assisting with HR projects and initiatives, coordinating employee onboarding and offboarding processes, and providing general administrative support as needed. The ideal candidate will be highly reliable, possess excellent communication skills, and have a strong attention to detail.

If you are passionate about HR and enjoy working in a fast-paced and collaborative environment, we would love to hear from you.

Requirements

• High school diploma or equivalent
• Prior experience in HR or administrative role
• Knowledge of HR processes and procedures
• Proficiency...

Performance Optimal Health is a total health and wellness organization focused on empowering people to live better lives. Through our variety of services offered, we focus on the Four Pillars of Optimal Health – exercise, nutrition, recovery, and stress management. We have highly trained professionals that fit into all four categories, ultimately enhancing the client experience. Our brand focuses on quality over quantity and creating the best experience for each client

This year marks our 20-year anniversary, and we are excited to build our Front Desk Team. As an Administrative Assistant, you will be working closely with our Physical Therapy, Wellness, Client Success, and Billing Teams. We are looking for a passionate, client service focused, positive, hardworking individual who shares the same love for health and wellness as we do here at Performance Optimal Health. Here, you will focus on the client experience and help empower our clients to live better lives by assisting...

JOB SUMMARY: The Administrative Assistant will provide administrative support to the office team and assist with various tasks and projects. This position requires someone who is organized, detail-oriented, and able to multi-task in a fast-paced environment.

KEY RESPONSIBILITIES:

• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies and maintain inventory
• Update and maintain office policies and procedures
• Perform data entry and maintain databases
• Assist in the preparation of presentations
• Provide general support to visitors
• Assist in event planning and coordination
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate travel arrangements
• Perform other...

AssistRx has engineered the perfect blend of technology and talent (you) to provide life sciences companies with an efficient solution to improve patient uptake, visibility and outcomes. Our talented team members provide therapy and healthcare system expertise to help patients achieve better results from care.

A growing organization, AssistRx views our people as our strongest asset. Join us as we continue to make a difference....

We are in search for an in office Administrative Coordinator to support employees, Call Center, Pharmacy, Facilities, and other departments, including HR and Marketing for internal and external client meetings.

• Meet and greet all visitors, clients, and employees in a courteous and professional manner.
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Assist marketing and patient solutions with client meeting...

Hire Resolve is currently seeking a skilled and detail-oriented Tax Senior Administrative Assistant to join our client's team in Chicago, IL. In this role, you will provide administrative support to our Tax Senior team and assist in various tax-related activities.

The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Requirements

• Bachelors Degree
• Prior administrative or office support experience preferred
• Proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to work independently and as part of a team
• Effective communication skills

Benefits

• Salary: $65K/yr - $85K/yr, competitive salary depending on candidate experience in public accounting/accounting
• Range of benefits...

We are searching for an Administrative Assistant who is responsible for a variety of office duties to include computer work, data entry, order and export processing, answering and directing telephone calls, general administrative and clerical support.

The ideal candidate will possess strong computer skills (Microsoft Office Outlook, Word, and Excel), excellent verbal and written communication skills, good organizational skills, and is detail oriented. Telephone and/or switchboard experience is helpful.

Position would start after May 13th.

Duties and Responsibilities:

• Answering and directing incoming phone calls
•   Order processing
•   Filing
•   Organizing and providing services for all departments
•   Backup Receptionist desk – phone, scanning, etc.
• Complete/process export documentation
• Complete typewriter documents
• Retrieve,...

ARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant at ARETUM, you will play a crucial role in providing administrative support to our team and ensuring smooth and efficient operations.

ARETUM is known for providing cutting-edge solutions and outstanding service to Federal clients in various sectors, including Next Generation Analytics, Engineering Services, Training Services, IT Systems, Cyber Security, PMO Support, and Financial Consulting. Our mission is to deliver technology-driven solutions that meet the unique needs of our government clients, enabling them to achieve their objectives effectively and efficiently.

Responsibilities

• Demonstrate strong reasoning and problem-solving skills.
• Must have keen attention to detail and ability to develop...

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Libertyville office.  This is a part time...