Construction Administrative Assistant

fs3|Hodges, a prominent construction management firm, is currently seeking a detail-oriented and organized Construction Administrative Assistant to join their team. With a solid reputation for providing exceptional services and delivering successful projects, fs3|Hodges is committed to providing a collaborative and supportive work environment.

Salary Range: $50,000 - $55,000

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

• Assist the project team with administrative tasks such as document preparation, printing, and filing.
• Coordinate and schedule meetings, conferences, and appointments.
• Manage project correspondence, including drafting and distributing emails, memos, and letters.
• Assist in project procurement activities, such as obtaining quotes and organizing vendor information.
• Prepare and update project reports, status updates, and presentations.
• Maintain project files and ensure all documentation is properly organized and filed.
• Assist in the preparation of bid packages and request for proposals.
• Handle incoming and outgoing project communications, including phone calls and emails.

Requirements

• High school diploma or equivalent; associate's degree is a plus.
• Minimum of 2 years of experience in an administrative role, preferably in the construction industry.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Knowledge of construction terminology and processes is a plus.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Vacation
• Professional Training & Development