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Construction Administrative Assistant

fs3|Hodges

Stockton, california


Job Details

Full-time


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Full Job Description

fs3|Hodges, a prominent construction management firm, is currently seeking a detail-oriented and organized Construction Administrative Assistant to join their team. With a solid reputation for providing exceptional services and delivering successful projects, fs3|Hodges is committed to providing a collaborative and supportive work environment.

Salary Range: $50,000 - $55,000

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

  • Assist the project team with administrative tasks such as document preparation, printing, and filing.
  • Coordinate and schedule meetings, conferences, and appointments.
  • Manage project correspondence, including drafting and distributing emails, memos, and letters.
  • Assist in project procurement activities, such as obtaining quotes and organizing vendor information.
  • Prepare and update project reports, status updates, and presentations.
  • Maintain project files and ensure all documentation is properly organized and filed.
  • Assist in the preparation of bid packages and request for proposals.
  • Handle incoming and outgoing project communications, including phone calls and emails.

Requirements

  • High school diploma or equivalent; associate's degree is a plus.
  • Minimum of 2 years of experience in an administrative role, preferably in the construction industry.
  • Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy in work.
  • Ability to work independently and as part of a team.
  • Knowledge of construction terminology and processes is a plus.

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k)
  • Paid Vacation
  • Professional Training & Development

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