Product Administrative Assistant

About the Company: Join our team at BOOM Beauty & Overtone. We are dedicated to transforming beauty standards and empowering individuality through our innovative formulas and products. With two flagship brands, Overtone and BOOM Beauty, we are set on a mission to inspire and engage.

Position Overview: At Boom and oVertone, we are passionate about creating high-quality, innovative products that empower our customers to look and feel their best. As the Product Administrative Assistant, you will play a pivotal role in supporting the New Product Development (NPD) team in transforming bold ideas and concepts into reality. Your dedication to organized communication and collaboration will ensure smooth launches that make a positive impact. 

You'll be reporting directly to the COO, acting as the vital link between the NPD and Supply teams, and our internal and external stakeholders. If you’re a proactive problem-solver with meticulous detail and a knack for organizing complex projects, and love fun perks and a great culture, this role is for you. 

Requirements

Support Product Development Managers & Supply Leader: Execute specific tasks to ensure the timely completion of product development initiatives. Maintain organized and accessible files, records, and documents related to NPD. 

Benchmark Ordering & Manufacturer Communication: Coordinate communication between team and manufacturers, tracking, recording, and organizing feedback on all product iterations until approval. 

Product Testing Coordination: Track product testing statuses, file test results, and ensure information accuracy once a formula is approved. 

Competitor Research & Market Insights: Assist in research on competitor products and market trends to support NPD initiatives. 

Supplier & Vendor Communication Management: Monitor and track emails and other communications during the product development cycle. Escalate potential issues and delays to the Product Development Managers. 

NPD Meetings & Documentation: Attend weekly product development meetings and assist with notetaking, distributing meeting minutes. Oversee document sharing and record-keeping within brand folders. 

Vendor Information Management: Maintain the Vendor Information Spreadsheets for record-keeping purposes. 

Cross-Department Collaboration: Collaborate with marketing, finance, and logistics teams to ensure seamless communication and coordination. 

Barcode & Shipping Details Management: Assist with barcode creation, identify harmonization codes, and generate barcodes. Submit artwork and shipping details to printers, and help update timelines. 

Customer Service Support: Update the Customer Service product information pages & Master SKU documents with accurate and real-time information.  

1. Additional Responsibilities 

• Support NPD with organizing ship tests and submitting testing requirements. 
• Organize consumer testing, including reaching out to lists, mailing shipments, and presenting feedback. 
• Perform other duties as assigned by the Senior Product Development Managers or Supply leader. 

2. Key Contacts/Stakeholders 

• NPD Team, Supply Chain Team, Customer Service Team 
• Marketing, Creative & Logistics Teams 
• Vendors, CMOs, Testing Teams 

Join us in shaping the future of beauty at Boom and oVertone! We are a fully-remote, driven, and fun beauty company with great incentives and perks. If you're driven, detail-oriented, and excited to contribute to a dynamic team, we want to hear from you. 

Qualifications: 

• Bachelor's degree in marketing, business, or related field, or equivalent combination of education and experience.

• A proactive, problem-solving mindset with a keen eye for detail. 
• Exceptional organizational skills and the ability to manage multiple projects simultaneously. 
• Strong communication skills, both written and verbal. 
• Experience in product development, project coordination, ideally within beauty. 

Benefits

What we offer: 

• Competitive base salary, plus opportunity for bonus program based on company and individual performance. 
• Employer subsidized health benefits 
• Paid Holidays 
• 401K plan with company match 
• Product discount and beauty budget 
• Generous PTO programs 
• Birthday Holiday 
• Opportunities for professional advancement and skill development. 
• A dynamic and creatively stimulating and FULLY REMOTE work environment. 

Why Join Us: 

We value creativity, diversity, and innovation. We offer competitive compensation, comprehensive benefits, and a supportive work environment where your ideas and contributions are recognized and valued. 

The salary for this position is $21 to $24 per hour. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus. In addition to this range, we offer competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as employee assistance programs and telehealth (all benefits are subject to eligibility requirements). 

How to Apply: 

Please submit your resume and a cover letter outlining your qualifications and why you're excited about the opportunity to join us. We look forward to reviewing your application!

BOOM! Beauty provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.