Administrative Assistant

Industry: Financial Services

Title: Administrative Assistant

Company: SimpleCiti Holdings

About Us:

SimpleCiti Holdings is a Family Office Holding Company with various business lines, ranging from Commercial Real Estate to Speciality Finance to Medical Liens. We are currently seeking an Administrative Assistant to join our team, facilitating seamless communication and coordination across legal, marketing, accounting, and other key departments. This is an excellent opportunity for a motivated individual to gain hands-on experience in the financial services industry and contribute to the growth of our organization.

Job Description:

We are looking for a proactive and organized Administrative Assistant to support our fast-paced real estate team. In this role, you will be instrumental in managing daily office operations, assisting with client communications, and maintaining records. You will work closely with a team of real estate professionals, providing administrative support that helps streamline operations and enhance client interactions. This position offers the opportunity to develop a comprehensive understanding of the real estate industry while honing essential administrative skills. Ideal candidates will be detail-oriented, excellent communicators, and ready to contribute to a dynamic office environment.

Key Responsibilities:

• Manage daily office operations, including scheduling appointments, organizing files, and maintaining records to ensure smooth business functioning.

• Serve as the first point of contact for clients and visitors, providing exceptional customer service and directing inquiries to appropriate team members.
• Prepare and distribute correspondence, such as emails, letters, invoices, and reports, ensuring timely communication within and outside the company.
• Assist with real estate transactions by organizing documentation, coordinating with stakeholders, and ensuring compliance with industry regulations.
• Handle logistics for meetings and events, including scheduling, venue preparation, and material setup, to support successful team and client interactions.
• Monitor office supplies and coordinate with vendors to ensure necessary materials are stocked and equipment is maintained.

Requirements

• Currently enrolled in an Associate’s, Bachelor’s, or Master’s degree program, with a preference for studies in Business Administration, Real Estate, or a related field.
• Strong written and verbal communication skills, essential for managing client communications and internal correspondence.
• Proficient in Microsoft Office suite, including Word, Excel, and Outlook, to handle document preparation and data management efficiently.
• Familiarity with basic office equipment and technology, with a willingness to learn real estate-specific software and tools.
• Highly organized with meticulous attention to detail, crucial for managing files, scheduling, and supporting real estate transactions.
• Ability to work independently and in a team environment, showing initiative and the capability to collaborate effectively on various projects.