Administrative Coordinator

RVB Associates, Inc. is seeking a highly organized and proactive Administrative Coordinator to join our team. As a reputable company in the industry, we prioritize maintaining efficient administrative processes to support our operations.

In this role, you will be responsible for providing administrative support to various departments within the company. From managing calendars and scheduling meetings to coordinating travel arrangements and assisting with documentation, you will play a critical role in ensuring the smooth functioning of our office.

Responsibilities:

• Coordinate and schedule meetings, appointments, and travel arrangements
• Manage calendars and assist with time management for senior leaders
• Prepare and distribute internal communication and documentation
• Assist with organizing and maintaining records and files
• Coordinate logistics for events, conferences, and team activities
• Prepare...

The Town of Snow Hill is seeking a highly organized and detail-oriented Administrative Coordinator to provide support to our town's administration. As the Administrative Coordinator, you will play a crucial role in performing a variety of administrative tasks, ensuring the smooth operation of our town government. This individual reports directly to the Mayor and Town Manager and serves as the key administrator for the daily activities associated with Town Hall.

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Responsibilities:

• Provides direct support of the Mayor and Town Manager.
• Coordinates meetings, correspondence, schedules, appointments, and internal communication; travel arrangements and itineraries for Town Hall departments and Mayor and Council.
• HR: Provides all Human Resources for the Town, including confidential matters, commendation, disciplinary action, hiring and documentation, creating job descriptions, and posting job openings, coordinating interviews, employee...

Pay: $18-$22

Monday- Friday 8am-5pm

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Pavement Preservation Group (Cactus Asphalt, Southwest Slurry Seal, Viking Construction, and American Pavement Preservation) is an Equal...

Qore LLC is currently seeking an organized and detail-oriented individual to join our team as an Administrative Coordinator. As an Administrative Coordinator at Qore LLC, you will play a crucial role in providing administrative support to various departments within the company. The ideal candidate will have strong organizational skills, excellent time management, and the ability to prioritize tasks efficiently. This is a great opportunity to be part of a dynamic and growing organization.

Responsibilities

• Coordinate and schedule appointments, meetings, and travel arrangements
• Assist in preparing and editing documents, presentations, and reports
• Maintain and update filing systems and databases
• Manage and order office supplies
• Respond to inquiries and provide excellent customer service
• Assist with internal event planning and coordination
• Support management and executive team with various administrative...

Medscope, a Medical Guardian company, is a fast-growing and leading provider of medical alert systems and services, dedicated to enhancing the safety, independence and quality of life for our member-base.

We are seeking a highly organized, results-driven individual to join our Installer Coordination team in an Administrator role.  This role will oversee the recruiting, onboarding, documentation and compliance requirements for our nation-wide independently contracted installer network.  This role is key to business operations and maintaining service level expectations to provide best-in-class experiences for our member base, as well as ensuring departmental performance is aligned with projected business growth.

The Installer Coordination Administrator role is a full-time remote role with core hours of 9:00am – 5:00pm EST Monday through Friday.

Responsibilities:

• Create and maintain multiple contract installer...

Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank. We champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!    

As an Administrative Coordinator, you will be responsible for supporting the scheduling and administrative needs for multiple sites, as well as the vice president of the department. You will need to be highly organized and detail oriented, with the ability to play a fundamental role in managing multiple projects and schedules. The main responsibilities of the role are to maintain optimal office operations, including reception, clerical, purchasing, etc., as well as assisting the with current administrative needs.  

What you’ll do in your role: 

• Create and maintain detailed calendars and schedules,...

About Atria:

Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in Palm Beach and New York, or wherever you are in the world.

We bring together a multidisciplinary team of renowned, in-house physicians to provide proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize the lifespan and healthspan of all our members through meticulous screening and tailored interventions to prevent, reverse, or manage all major chronic diseases.

Each member’s care is led by a dedicated Chief Medical Officer who collaborates on your behalf with specialists in cardiology, neurology, pediatrics, gynecology, endocrinology, performance and movement, and more. Our exceptional clinicians also work closely with the 60+ members of the Atria Academy of Science & Medicine, top experts in their respective fields who are available...

OUR PURPOSE

The Association of Women’s Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit membership organization that promotes the health of women and newborns. Our mission is to empower and support nurses caring for women, newborns, and their families through research, education, and advocacy.

POSITION SUMMARY

The Administrative Coordinator will provide administrative support for the Nursing, Education, Research and Practice department. This role is responsible for assisting with day-to-day administrative duties, special projects, and coordination of corporate outreach and meetings with external partners and stakeholders.

DUTIES AND RESPONSIBILITIES

•       Provides administrative support to department team members   as needed.

•       Schedules department standing meetings, prepares agendas and records meeting...

Ally Pediatric Therapy, a specialty clinic for children with autism and other childhood disorders, is looking for an Administrative and Scheduling Coordinator to join our growing team.

Our mission is to be an ally in the growth of the children and families we serve. To do so, we utilize a unique approach of integrating the principles of applied behavior analysis and speech-language pathology expertise.

This isn't just a job to us...we go home each day knowing we made a difference and think about how we can build on that tomorrow.

Position Mission

To create an efficient schedule that fulfills recommended client treatment hours while providing exceptional customer service and supporting the Clinical Director and managing administrative tasks.

This position plays an integral role in ensuring our clients receive services. The Scheduling Coordinator is responsible for coordinating and updating all ongoing client treatment...

Are you looking for an opportunity to make a difference in the lives of people who have disabilities? At ACCORD, we are looking for an Administrative Coordinator to work with our clients in our Family Supports Services!

***$1,500 New Hire Bonus!***

As a Family Support Services Coordinator, you will partner with management in outreach efforts to families in need of services and their case managers. In this role, you will help process new participants by taking their information and organizing it in a way where it can be clearly reviewed by our team. You will also be working closely with the Senior Director of Family Support Services and Fiscal Operations Specialist to ensure our programs and services are organized and on schedule so that we can provide excellent services to those we support.


Essential Responsibilities:

• Assist in marketing and recruitment efforts to help grow...

EPIC Early Learning is currently seeking an Administrative Coordinator to join our team. As a private, nonprofit organization, EPIC has been providing early childhood educational services to children and families in Central Washington for over 35 years. Our mission is to ensure that every child has the best possible start in life by creating a nurturing and supportive environment that promotes their emotional, social, and intellectual growth.

The ECEAP Administrative Coordinator provides administrative and clerical support to the ECEAP Center Management Team and individual ECEAP Centers. The Administrative Coordinator will assist the Center Manager with the leadership of site activities and will directly supervise the Cooks at EPIC Place. The Admin Coordinator will assist with training documentation, maintain site files and coordinate the USDA and Human Resources functions as it relates to training.

Responsibilities

• Manage and coordinate office...

This position is a full-time role, providing dedicated support to a project team and Partners.  The aim of this role is to track all the administrative details and clear the path for the team and Partners. This role requires a proactive individual with excellent multitasking abilities, strong communication skills, and a keen attention to detail.

The position contributes to EP’s organization and efficiency, working to create and complete project specific tasks, as well as coordination needs in a timely and cost-effective manner.

While repetitive tasks are certainly part of this position, the tasks assigned can vary week to week based on the needs of EP.  The most important responsibility is to ensure that administrative tasks and projects are completed with a high level of efficiency, positivity, accuracy, flexibility, and confidentiality to support EP.

This position will evolve with time.  As familiarity with EP grows, further areas for role...

The Administrative Coordinator is responsible for the cross-functional coordination of business support and administrative functions. These functions include, but are not limited to, support of daily internal operational work flow, HR support and staff recruiting tasks, office administration functions, personal computer equipment inventory management and set up for staff personnel, and sales/marketing support. The Administrative Coordinator will be a carrier of company culture and will exemplify our core values:  Be a Team Player, Building Winning Relationships, Be Driven, Solve Problems, and Embrace Structure.

Requirements

·       2-5 plus year’s work experience in a growing, multi-departmental business.

·       Bachelors degree desirable.

·       SHRM credentials, or willingness to attain them, highly...

Location: SF Bay Area (On-site)

Hours: Full Time

Pay: Salary

Company Overview:

Join us at Anvilogic as we help our customers break free from SIEM vendor lock-in!  We enable security professionals to perform security analytics across multiple data platforms by decoupling their analytics from their data platform.  Our automation of common detection engineering tasks and advanced correlation search capabilities are augmented by AI/ML assistance to make security engineering for threat detection a much more pleasant experience.

Anvilogic is a well-funded, Series C security startup with a strong, growing customer base that loves our platform.

Are you a great fit? Our ideal candidate profile:

We are looking for an Administrative Coordinator who is a proactive, creative problem solver who thrives on continuous learning. You'll bring fresh ideas for improvement, adapt easily to change, and communicate...

Job Title: Administrative Assistant/Scheduling Coordinator
Location: Meridian, ID
Pay: $18 - $22/hr

Exciting Opportunity in Meridian, ID!

We're seeking a proactive and detail-oriented individual to join a dynamic team as an Office Assistant in Meridian, ID! This full-time position is stationed at the front office desk, offering vital support to various departments and personnel within the organization. The Office Assistant will collaborate closely with the area manager, department managers, lab manager, project managers, office/lab/field personnel, and other project assistants to ensure seamless day-to-day office operations.

Responsibilities:

1. Answering office phone calls and directing inquiries to the appropriate personnel.
2. Assisting with the scheduling of field technicians and coordinating their assignments.
3. Learning and utilizing electronic...

Are you looking for an opportunity to make a difference in the lives of people who have disabilities? At ACCORD, we are looking for an Administrative Coordinator to work with our clients in our Family Supports Services!

***$1,500 New Hire Bonus!***

As a Family Support Services Coordinator, you will partner with management in outreach efforts to families in need of services and their case managers. In this role, you will help process new participants by taking their information and organizing it in a way where it can be clearly reviewed by our team. You will also be working closely with the Senior Director of Family Support Services and Fiscal Operations Specialist to ensure our programs and services are organized and on schedule so that we can provide excellent services to those we support.


Essential Responsibilities:

• Assist in marketing and recruitment efforts to help grow...

The Administrative Coordinator provides administrative support to two Massachusetts Life Sciences Center (MLSC) Vice Presidents (Marketing, Communications, & Community Relations/Economic Development & Partnerships). The position handles details of a highly confidential and critical nature. This person will schedule meetings on behalf of the supervisors and the department members, organize the meetings and collect and prepares information for use in discussions/meetings of staff and/or with external stakeholders or visitors to the MLSC office. This person will be asked to support presentation materials for meetings. The position is also responsible for expense reports.

The Administrative Coordinator makes high-level contacts and arranges meetings and events, inside and outside the organization. The MLSC is seeking a team member with high energy, exercising sound judgment within generally defined practices and policies in selecting methods and techniques for obtaining...

The Administrative Coordinator will work closely with the prayNYC Director and Missions Pastor to enhance our organizational effectiveness by providing comprehensive administrative support. This role is pivotal in maximizing the deployment of mission initiatives and ensuring the smooth operation of both departments.

• Work alongside the Missions Pastor and prayNYC Director to maximize missional deployment.
• Develop and lead administrative teams to support departmental functions.
• Assist in planning and executing both regular and special gatherings and events.
• Support the prayNYC Director and Missions Pastor with various tasks, research, and special projects to enable them to focus on strategic initiatives.
• Oversee the administrative tasks of PrayNYC.
• Manage the administrative duties and deployment activities of the Missions Department.
• Plan and execute standalone events hosted by prayNYC and...

Are you looking for an opportunity to make a difference in the lives of people who have disabilities? At ACCORD, we are looking for an Administrative Coordinator to work with our clients in our Family Supports Services!

***$1,500 New Hire Bonus!***

As a Family Support Services Coordinator, you will partner with management in outreach efforts to families in need of services and their case managers. In this role, you will help process new participants by taking their information and organizing it in a way where it can be clearly reviewed by our team. You will also be working closely with the Senior Director of Family Support Services and Fiscal Operations Specialist to ensure our programs and services are organized and on schedule so that we can provide excellent services to those we support.


Essential Responsibilities:

• Assist in marketing and recruitment efforts to help grow...

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

• Manage and route phone calls appropriately
• Job entry and data capture
• Organize and maintain electronic job files with proper documentation, purchase orders, etc
• Update office policies as needed
• Manage and order office supplies

Requirements

• Proven work experience as an Administrative Coordinator, Administrator or similar role
...

IHDLab is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for coordinating administrative tasks, managing schedules, and providing support to various departments within the organization.

Responsibilities

• Coordinate and manage administrative tasks, including scheduling appointments, managing calendars, and maintaining office supplies
• Assist with the preparation and distribution of internal communications, reports, and presentations
• Handle incoming calls and emails, providing assistance or redirecting inquiries as necessary
• Manage and maintain records and databases, ensuring accuracy and confidentiality
• Coordinate travel arrangements and accommodations for staff members
• Assist with organizing and coordinating meetings and...

Job Introduction: We are seeking a Sales & Digital Administration Coordinator to join our team at Bollore Logistics. In this role, you will be responsible for providing administrative and digital support to the sales team, ensuring smooth operations and effective communication.

Responsibilities:

• Assist the sales team in managing and organizing sales activities, including international invoices, preparing shipments, and resolving issues.
• Coordinate with internal departments and external clients to ensure timely sales materials and information delivery.
• Manage and update the customer database, ensuring accurate and up-to-date information.
• Assist in the preparation of sales reports and analysis, providing insights and recommendations to the sales team
• Monitor and respond to customer inquiries via phone, email, and other digital channels
• Perform general administrative tasks, such...

As Scout’s Real Estate Administrative Coordinator, you will help Scout deliver on its commitments to an important group of business partners, landowners, while working closely with internal and external Land Agents, Project Managers, Real Estate Title, and Development Legal teams. This person will report directly to the Sr. Director of Real Estate and Title. 

You will serve as the point person for all administrative functions associated with this lease processing role. Your tasks will remain fairly consistent from day to day: 

• Review outgoing and incoming leases for accuracy and organize the completed leases and all addenda for landowners’ and company officers’ signature.  
• Scan and save the signed leases using our online database software and to our online filing system. 
• Mail out the fully executed leases and recorded memos to landowners and file the original hard copies on site. 
• Distribute...

Job Summary

We are hiring an organized and motivated Administrative Assistant to join our growing Real Estate team. This position requires an individual to have previous Real Estate administrative duties such as document management, maintaining client databases, marketing, Microsoft Office and Canva experience, social media savvy, excellent written and verbal communication skills and customer service.  We are looking for an individual who has experience with Real Estate transactions, takes pride in their work, is eager to work in a very fast paced environment and is very detail oriented. If this position interests you, send us your resume

Please note, this full-time position (40 hours a week) will require some evening and weekend availability.

To apply, please email applications (or questions) to Jennifer Anteliz at...