Tenant Coordination Administrator

JOIN OUR TEAM

Bridge33 Capital is a rapidly growing, vertically integrated real estate private equity firm focused on open-air retail real estate.  The Company recently raised $458 MM in its latest opportunistic fund, marking a key milestone for the company.

We are seeking a Tenant Coordination Administrator who will play a critical role in supporting the Construction Management and Coordination business unit by overseeing project documentation, report tracking, and facilitating communication between stakeholders. This is a remote position with a strong preference for the candidate to be based in Cleveland.  Come make your mark as an integral part of Bridge33 Capital! 

MISSION

We build relationships and create value where others don’t.

KEY PRINCIPLES

We’re Better Together | We’re Here to Serve | We crush our egos, and we have empathy for teammates | We stay positive | We embrace accountability, and we champion results.

ESSENTIAL RESPONSIBILITIES 

• Serve as a liaison between Tenant Coordinators, contractors, clients, and suppliers to facilitate clear communication and issue resolution.
• Coordinate meetings and prepare agendas and minutes to ensure all stakeholders are informed and aligned with project objectives.
• Manage all incoming inquiries related to construction projects.
• Maintain and organize all Smartsheet information including dates and timelines. 
• Assist in reviewing and entering all lease contingencies into Smartsheet for tracking. 
• Assist in reviewing and updating scope, deliverables, deadlines, and cost requirements related to lease contingencies.
• Track and manage project-related paperwork, ensuring all documentation is up-to-date and easily accessible.
• Monitor project progress and update schedules, budgets, and work plans as necessary.
• Assist in tracking project expenses and budgets, flagging discrepancies or potential overages to the project manager.
• Prepare regular project reports to provide key stakeholders with updates on timelines, costs, and any issues that need addressing.
• Provide other administrative support to the construction team.

Requirements

QUALIFICATIONS

• Minimum of 2-3 years of experience in a construction or project administration role.
• High school diploma or GED required. Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field is preferred.
• Proficiency in Microsoft Office and Google Suite. Experience with project management software and construction-specific software is a plus.
• Strong ability to manage multiple tasks simultaneously, prioritize workload, and meet deadlines.
• Excellent verbal and written communication skills, with the ability to communicate effectively with diverse teams.
• Meticulous attention to detail, especially in handling contracts, permits, and regulatory compliance.
• Ability to anticipate and resolve issues proactively in a fast-paced environment.

• Experience with construction contract administration and knowledge of AIA (American Institute of Architects) documents preferred
• Experience with budgeting, cost tracking, and financial management in construction projects preferred
• Possess skills, abilities and traits that align with the company’s Key Principles

Benefits

WHAT WE OFFER

• Fast paced and dynamic work environment, including frequent interaction with the senior management team.
• Flexible time off policy
• Company sponsored medical, dental and vision insurance.
• Company paid life insurance.
• Company paid short- and long-term disability insurance.
• Paid parental leave.
• 401k plan with Company match
• 11 paid holidays

Bridge33 provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  Bridge33 is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.  To request reasonable accommodation, please contact our Human Resources department at hr.requests@bridge33capital.com.