Administrative Coordinator - Norfolk, VA

Essential functions

Includes the direction completion of, or oversight and management of, the following essential functions, as well as other responsibilities as may be assigned:

Internal Operations Support Responsibilities:

·       ACT (growth chart) coordination

·       Loyalty Loop administration

·       Information Management (Sharefile organization and maintenance)

·       CW license management

·       Monthly commission calculations and payroll input support

HR & Admin Responsibilities:

·       Employee handbook maintenance

·       Employee policy documentation maintenance

·       Employee folder maintenance/audit (hard copy and digital)

·       Employee offer letters and comp agreement generation

·       Employee training coordination

·       Employee onboarding - IT set up w CWF

·       Employee onboarding - IT equipment set up

·       Employee onboarding - employment paperwork

·       Employee onboarding - employee background checks

·       Employee onboarding - employee Week 1 Agenda

·       Employment termination – documentation

·       Hiring assessments administration

·       IT equipment maintenance and management

·       Birthday, anniversary calendar maintenance

·       Department of Labor / Department of Commerce liaison (unemployment claims; labor relations)

·       Job description creation and maintenance

·       Benefit programs analysis and administration

·       Staff position recruitment (thru various platforms)

·       Maintain org chart

·       CWF Training / City Wide YOU participation

Office Administration:

·       Team meetings and team building events coordination

·       Office equipment maintenance (audio-visual, furniture, copiers, phone system, etc)

·       Office store stocking/reordering and billing – supplies and uniforms

·       Office supplies

·       Office services (janitorial services, facility maintenance)

·       Relocation coordination

·       Lease/landlord relationship management

·       Start / Stop utilities

·       Company vehicles (maintenance, lease compliance, mileage audit, etc)

·       Commissary supplies coordination (snack food and supplies for employees)

·       Office visuals strategy (posters, TV graphics, etc to support contests, culture/values, branding, etc)

·       Coordinate customer appreciation program (holiday cards, etc)

·       Coordinate charity program

·       Coordinate referral programs (employees)

·       Coordinate market level awards and employee appreciation programs

Sales & Marketing Support:

·       Marketing materials management

·       Social media / PR inputs

Measurements (Year)

This position is responsible for the following metrics:

·       Metrics as may be developed and assigned relative to the responsibilities assigned.

Requirements

·       2-5 plus year’s work experience in a growing, multi-departmental business.

·       Bachelors degree desirable.

·       SHRM credentials, or willingness to attain them, highly desirable.

·       Highly detail oriented and excellent follow-through on commitments.

·       Positive and out-going personality; great at building relationships.

·       Excellent verbal and strong written communication skills.

·       Proficient in Microsoft Office and knowledge of CRM database.

·       Must have reliable transportation.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• 401k Plan with Company Match
• Vehicle Allowance
• Phone Allowance