IT Administrator

A well known law firm with offices in Boston, MA is seeking a full-time Patent Prosecution Administrator to join their team.

Responsibilities:

• Coordinating U.S. and international patent application filing procedures with attorneys
• Reviewing the docket to ensure that all deadlines are met appropriately
• Determining, distributing, and ensuring compliance with client-specific procedures
• Preparing formalities associated with USPTO (and/or international patent offices) filings
• Drafting correspondence to client, foreign counsel, and others
• Coordinating the integration of transferred-in cases into firm system
• Remaining current in knowledge of USPTO rules and regulations and/or international practice
• Opening new matters/new utility/new continuation/divisional/CIP matters
• Processing invoices
• Preparing and filing new U.S. and national stage applications, PCT applications,...

Senior Linux System Administrator to perform functions in a dynamic and operational environment supporting cloud-based repositories. A successful candidate for this position has experience working with large Hadoop and Accumulo based clusters and interfacing with hardware, software, security, and network teams. Experience with Bash, Python, and configuration management tools such as Puppet preferred. Responsibilities include monitoring systems and resolving or escalating network and data flow alerts for cloud systems hardware, software or network issues. Experience with large Hadoop and Accumulo based clusters sustaining a strong background in troubleshooting operational system issues as they arise required. Performance in a fast-paced mission environment where requirements change on a daily basis due to operational and world events.

Additional responsibilities include the following:

Title: Contract Administrator
Location: Orlando
Job Code: CA-2023
Job Link: SEARCH Job Postings - Direct Applications

SEARCH has an opportunity for a Contract Administrator to join our team.

This is a full-time, exempt role. We provide a flexible work environment, a professional and collaborative atmosphere, and a wide range of projects and opportunities for our staff. SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans. Benefits include medical, dental, and vision insurance, group term life insurance, 401(k) plan with match, 10 paid holidays per year, and unlimited paid time off (PTO). Pay is commensurate with education and experience.

Key Responsibilities

• Exemplify SEARCH mission and values.
• Maintain the highest professional standard for our clients, co-workers, media,...

WealthPoint Advisors is a financial services firm that specializes in providing personalized investment and wealth management solutions to clients. We are looking for a Client Service Administrator to join our team, who will be responsible for providing outstanding customer service to our clients and supporting our team of advisors.

Responsibilities

• Provide exceptional customer service to clients over the phone, email, and in person
• Manage and maintain client records, ensuring accuracy and completeness
• Coordinate client meetings, including scheduling, preparing materials, and serving as the liaison between clients and advisors
• Assist with account openings, transfers, transactions, and other administrative tasks
• Help create and distribute client-facing communications, including newsletters and marketing materials
• Continually develop knowledge of industry trends and news to better inform clients and...

Industry: Software as a Service (SaaS) in AI

Location: 100% Remote, 95% Async, 100% in Writing

About Us:

AIPRM stands at the cutting edge of AI-driven solutions, renowned for pushing boundaries and setting industry benchmarks. We champion innovation, but also recognize the unsung heroes of tech: those who ensure that our platforms run like well-oiled machines, day in and day out. At AIPRM, you're more than just an engineer; you're the backbone of our digital world.


Summary:

We seek a seasoned Site Reliability Engineer, one who measures success in millions of rows, nanoseconds, and petabytes. Your invaluable experience in overseeing both development environments and vast production systems for mass data processing is exactly what we're after. If you possess an intricate knowledge of IT system architecture combined with unmatched database and networking skills, we invite you to be the linchpin of our operations.

What You'll Do:

-...

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories....

Position Overview: Responsible for assisting in and supporting the day to day operations of Open Systems Healthcare by providing general support to areas including but not limited to; sales, payroll, human resources, recruiting, payroll, marketing, support for the clinical team.

Essential Job Functions:

• Conduct Emergency Preparedness Plan phone calls to caregivers and clients when the EPP is implemented.
• Conduct shift confirmation phone calls weekly to confirm caregivers for weekend and holiday shifts.
• Confirm caregivers appointments for orientations.
• Assist Human Resources with completing credential calls/emails weekly.
• Assists in weekly payroll process; including but not limited to

• Review and remedy call dashboard/EVV related prebilling issues compliantly and accurately
• Review completion of care plan for accuracy and alignment with care plan.
• Communicate and collaborate with client and...

Global Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the J5 office, managing communication flows, coordinating schedules, and handling confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports USSOCOM, J5 Director, Vice Director, and Deputy Director coordinates and responsible for handling the day-to-day management and administration of project tasks....

Responsibilities:

• Preparation of probate documents, death, gift and income tax returns for large estates
• Maintain checkbook and other bank and security or investment accounts
• Assist with federal and state audits
• Accumulate, value, and inventory all assets including real and personal property, financial accounts, stock holdings and safety deposit boxes
• Calculate estimated taxes and cash needs
• Transfer assets to beneficiaries and file all necessary paperwork to receive benefits
• Perform other job duties as assigned and assist attorneys where needed

Requirements

• 5+ years as trust and estate administration paralegal or experience in a similar field.
• Estate administration experience in both Connecticut and another state(s) is desirable.
• Knowledge of tax and probate accounting software with Pro Systems and GEMS is a plus.
• Strong working knowledge of...

We are seeking a Salesforce Administrator. This position is responsible for supporting the Patient Solutions product on the Salesforce.com platform.

Responsibilities

• Manages the current Patient Solutions Salesforce application, supporting internal operations users, including Product Owners and Program Managers.
• Works with Product Owners to understand client needs.
• Architects, designs & builds out solutions to fulfill business needs.
• Serves as a Salesforce evangelist within the company; suggest how the current application can be enhanced to improve business processes.
• Improves the existing application to meet Salesforce design standards.
• Builds out new applications to support our existing and potential new clients.
• Works with developers to integrate Salesforce data into other internal systems.
• Performs other related duties as assigned by management
...

Teneo Linguistics Company (TLC), a small woman-owned language service provider operating globally around the world, is seeking an Administrative Assistant to join its growing team. TLC was founded in 2007 and has been providing professional in-house language services ever since. With a focus on values like Integrity, Gratitude, Excellence, and Partnership, TLC is constantly looking for individuals who embody their values to help them provide clients with world class translation, interpreting and bilingual staffing services. As an Administrative Assistant, you'll be responsible for supporting the TLC team in handling various administrative tasks.

Responsibilities

• Assist in daily office operations, including phone coverage, email correspondence, and handling of files and documents
• Schedule appointments and coordinate meetings and conferences
• Perform research on various topics and produce reports as needed
• Perform record...

AssistRx is looking to a hire a Salesforce Administrator to ensure we are maximizing efficiency and leveraging the full features and benefits of the system. We are seeking someone with excellent technical and communication skills who can interface directly with internal stakeholders to understand their needs in order to administer and enhance the system accordingly. If you are a Salesforce expert who wants to work in an environment that encourages personal growth, we are looking for you! This position provides an opportunity to work in a rapidly growing, positive environment!

Requirements

Responsibilities:

• Design and develop dynamic, secure, high quality business solutions on the Force.com platform, for the healthcare industry.
• Create Data Dictionaries
• Generate application flow charts and technical documentation
• Defining technical specifications to meet business requirements for custom applications
...

IMMEDIATE JOB OPPORTUNITY WORKING FROM HOME

If you are looking for a company that has been in the industry for over 35 years, look no further. We are currently seeking experienced Hyundai, Kia, Mazda, Ford, Honda & Acura Warranty Administrators! TBF/Jupiter Warranty Management is growing! If you have past or present warranty administrator experience, including booking, closing, and warranty submissions within a DMS, we would like to hear from you ASAP. TBF/Jupiter has a high standard of professional warranty administration throughout the United States, a flexible schedule, and a friendly and rewarding team. Please get in touch with us today to learn more about this great opportunity.

Hiring Warranty Admins for Hyundai, Kia, Mazda, Ford, Honda & Acura.

Check us out at www.warrantymanaged.com

Fully Remote, work from home.

Job Type: Full-time

Salary: Competitive

Requirements

Two years of experience as a...

The Warranty Administrator is responsible for:

• Recording and processing claim information to manufacturer specifications.
• Ensure warranty repairs are carried out to customer satisfaction.
• Investigate overdue, unsettled and short-paid claims.
• Check, verify, process, document and file warranty forms.
• Receive, reconcile and record payment summaries from manufacturers/concessionaires.
• Working knowledge of activities, methods, procedures and policies of the Service Department.
• Other dutues as assigned.

Requirements

Qualified candidate will have the following:

• Strong computer skills and familiar with MS Excel.
• High School Diploma or equivalent.
• Excellent organizational/sequencing skills.
• Excellent communication and listening skills to resolve issues in a professional and tactful manner over the...

Paragon Cyber Solutions has an immediate opening for those ready for an exciting and dynamic career as a Systems Administrator to join other smart, talented, and dedicated engineers that pride themselves in analyzing the most difficult challenges for the launch-test range while developing and delivering solutions to meet the needs of the US Space Force and their customers. This opportunity designs, develops, modifies, evaluates, and implements new and existing Telemetry hardware systems, leading the technical aspects of a multi-disciplined project team.

Clearance: Must be able to obtain and maintain a DoD Secret Security Clearance

Requirements

 Essential Functions

• Analyzes and resolves software/hardware matters of significance pertaining to networking connectivity issues, printer, servers, and applications to meet business needs
• Applies operating system and software...

Resource One, Inc. offers its team best in class PTO benefits, we believe you work to live not live to work. As a premiere managed services provider in the Portland Metro region, Resource One, Inc. is seeking an additional Systems Administrator (Level 2 Tech) to join our growing business. We are a dynamic team of individuals who seek to be the trusted Information Technology provider that best understands and serves small and medium businesses with solutions to achieve their business goals. We provide excellent benefits, a competitive salary and a fun yet productive work place where we encourage our team members to grow with us.

Below is the job description and its minimum requirements; If you feel you would make an excellent candidate please respond. We seek to close this application process within four weeks.

GENERAL DESCRIPTION & PRIMARY ROLE
Resource One serves a broad spectrum of clients who use a wide variety of network tools....

Ocean Academy, in Bayville, NJ, is a small therapeutic school that offers educational services to students that need a more structured, nurturing environment to reach their academic and social goals. Our behavioral health school programs are designed to successfully transition students back to districts or to successfully complete graduation requirements. As part of Bright Harbor Healthcare, we work collaboratively with students, their families, and school districts to provide support and services.

Position Title: Substitute Administrative Assistant
Position Type: Substitute; As Needed
Benefits Eligible: No
Location: Bayville, NJ
Department: Ocean Academy
Salary: $15.00 Hourly

Responsibilities:

• In the absence of the school admin asst. perform clerical...

The Position

Our client is seeking to fill a Loan Administrative Assistant role in the Chicago, IL market. The successful candidate will provide administrative support for multiple loan officers.

The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position).

Loan Administrative Assistant responsibilities include:

• Processing loan files, creating loan documents, and interacting with outside vendors to order appraisals, title work, track insurance, and obtain various standard reports or supporting documentation.
• Managing the workflow process to ensure loan requests move efficiently through all stages.
• Providing general loan servicing.
• Ordering, compiling and reviewing due diligence for new and renewed loan transactions.
• Preparing commercial loan documents and files within specified time limits to meet all crucial deadlines.
• Ensuring all loan...

The Position

We are seeking to fill a Surgery Center Administrator role in the Austin, TX area. The candidate will monitor the adequacy and quality of the facility’s medical activities through coordination with the Governing Board, and medical and nursing staff and shall participate with the Board and corporate office in charting the course the facility is to take in response to the developing needs of the community.

The position includes a generous salary of up to $128K and benefits.

Surgery Center Administrator responsibilities include:

• Overall administrative management and operation of the facility.
• Overseeing the daily workflow of the department.
• Defining and maintaining the standards of nursing practice in the Center.
• Managing, directing, and supervising clinical services and patient activities.
• Managing, supervising, and monitoring all functions of the facility and facility personnel.
• Developing and...

The Position

We are seeking to fill an RN – Operations Administrator role in the Chicago, IL area. The candidate will assume the overall authority of hospital operations on off shifts, and escalates issues to Administrator on Call (AOC) and/or department Manager/Directors as necessary.

The position includes a generous salary of up to $81K and benefits.

RN – Operations Administrator responsibilities include:

• Directing activities of patient care management and the physical facility according to approved standards, policies, and procedures, during evenings, nights, weekends, and holidays in the absence of department manager and directors as well as Executive Leadership.
• Preparing and distributing administrative reports electronically which include but are not limited to census, administrative, and isolation.
• Managing available staffing and other resources to provide a safe environment for the patient.
• Reviewing patient care...

The Position

Our bank client is seeking to fill an SVP – Credit Administrator role in the Dallas, TX area. The successful candidate will oversee the Loan Operations Department with direct management of the VP of Loan Operations.

The position includes a generous salary of up to $150K and an excellent benefits package.

SVP – Credit Administrator responsibilities include:

• Booking loans to the core, preparation, and distribution of loan statements, application of loan payments, internal loan document preparation, loan fundings, exception tracking, appraisal administration, and collateral administration.
• Overseeing the implementation of and serving as the lead administrator for a bank-wide loan origination system, should the Bank decide to adopt a platform.
• Overseeing regulatory exam preparation and serving as the primary point of contact for regulatory exams on all lending matters.
• Working in coordination with the Compliance...

The Position

We are seeking to fill an Administrative Assistant/Surgery Scheduler role in the Dallas, TX area. The candidate will provide administrative support daily for a physician in a fast-paced environment.

The position includes a generous salary of up to $53K and benefits.

Administrative Assistant/Surgery Scheduler responsibilities include:

• Daily interaction with medical personnel to include physicians, physician assistants, medical assistants, business office, hospital staff patients, attorneys, and business associates.
• Scheduling the various entities that need to be involved for each surgery (including anesthesia, general surgeon, instrumentation reps, etc.).
• Maintaining physician calendars and personal schedules.
• Preparing correspondence for physicians and preparing medical narratives.
• Reviewing clinic schedules.
• Scheduling pre-op visits which include surgery teaching, physical, research, brace,...

The Position

Our Wisconsin-based bank client is seeking to fill a Hybrid Remote Lending System Administrator role in the Waukesha, WI area. The successful candidate will interact with management to maintain workflow/alignment between business processes and the loan origination system.

The position includes a generous salary of up to $100K and an excellent benefits package. (This is a hybrid remote position – must live close to Waukesha, WI).

Lending System Administrator responsibilities include:

• Maintaining all system procedures, and workflows for automated and manual processes within the Consumer Loan Origination System (LOS).
• Primary point of contact for all consumer lending production systems, including Temenos LOS, and Blend UI/UX system.
• Creating, testing, implementing and maintaining new forms, workflow processes, and procedures as needed, keeping them up to date on the company intranet.
• Participating...

About the Role

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships.

A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use.

Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

This position is full time, on-site at headquarters location in Santa Clara. No relocation benefits will be offered for this position. Only local candidates will be considered....