Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Libertyville office.  This is a full time position with hours M-F 8:30am-5:00pm.  

*This position requires in-person working at our Libertyville office and is not a remote position.  

Essential Duties And Responsibilities:

• Compile property transaction files for contracts and verify the information
• Obtain missing information as required 
• Compile buyer/listing packets
• Answer phones
• Open and distribute daily courier items
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting customers and maintaining office appearance
• Pull MLS reports as directed
• Data entry in multiple platforms 
• Clean and sanitize work areas and office equipment

Qualifications:

• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Instagram, Twitter, LinkedIn, etc.)
• Canva and Photoshop experience a plus
• Attention to detail - accuracy
• Ability to work independently and with a team
• Professional appearance
• Proactive
• Ability to learn new tasks quickly

Skills & Experience

• High School Diploma or equivalent required
• Previous Real Estate experience preferred
• Administrative Assistant experience preferred

Benefits

Medical, dental, vision, PTO, VTO.