Payroll Administrator

The Payroll Administrator is responsible for accurately preparing, documenting, distributing, and reconciling payroll, and administering the system. They review pay computations and associated deductions for accuracy, ensuring prompt escalation and resolution of payroll issues. 

 Essential Functions, Duties, and Responsibilities 

Tasks may include, but are not limited to, the following: 

• Issuing and distributing paychecks to employees on a designated schedule.  

• Logging worked hours for IEC students and ensuring accurate and timely payment.  

• Managing payroll deductions and wage garnishments, ensuring compliance with legal requirements.  

• Managing electronic timekeeping systems or manually collecting and reviewing timesheets to accurately calculate employee hours worked.  

• Providing information and answering employee questions regarding payroll, deductions, and other related matters.  

• Preparing reports for weekly, quarterly, and yearly payroll reviews, ensuring accuracy and completeness of data.  

• Reviewing and abiding by company policies and procedures related to payroll administration.  

• Resolving payroll errors and discrepancies in a timely manner, working with employees and relevant departments to rectify issues.  

• Coordinating with the HR department to ensure accurate and up-to-date employee data for payroll processing.  

• Providing administrative assistance to the accounting department as needed.  

• Familiarity with the following systems: Paylocity, QuickBooks, and Certified Payroll. 

Qualifications: Education, Experience, and Skills 

Required: 

• High School Diploma or equivalent required. 

• 2 years of experience as a Payroll Administrator or in a similar role. 

License/Certification 

Preferred:  

• Certification or coursework in payroll administration (Preferred).  

Associated Knowledge, Skills, and Abilities 

• Knowledge of relevant labor laws, tax regulations, and payroll best practices.  

• Familiarity with electronic timekeeping systems and payroll software.  

• Strong attention to detail and accuracy, with the ability to perform calculations and analyze data.  

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.  

• Strong communication and interpersonal skills, with clear and accurate information to employees about payroll matters.  

• Ability to handle sensitive and confidential information with discretion.  

• Proficient in using payroll software and Microsoft Office 365, particularly Excel.  

• Strong problem-solving skills, with the ability to identify and resolve payroll-related issues effectively.  

• Experience providing administrative support to accounting or finance departments is a plus. 

• Strong understanding of payroll processes and regulations. 

Core Job Competencies 

To perform the job successfully, an individual should demonstrate the following job competencies: 

• Cooperation/Teamwork—Works harmoniously and builds a positive team spirit while working with others to get a job done; responds positively to instructions and procedures. 

• Oral/Written Communication—Expresses oneself clearly in conversation and business writing. Listens and gets clarification while following work instructions. Responds well to questions. Uses grammatically correct, concrete, specific language. 

• Attention to Detail—The Ability to process detailed information effectively and consistently, including following verbal and written instructions. 

• Attendance/Punctuality—Consistently at work and on time, instilling the same in team members who are supervised. 

• Fostering Innovation—Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures, or technologies. 

• Managing Work—Establishing a course of action for self and/or others to accomplish specific goals by planning proper personnel assignments and appropriate resource allocation. 

• Results Orientation—The Ability to focus on the desired result of one’s or team’s work, set challenging goals, focus on the goals, and meet or exceed them. 

 Working Environment & Conditions/Physical Requirements 

• Sitting for extended periods of time. 

• Must be able to lift up to 25 lbs. 

• Occasionally extended hours and overtime may be required to meet workload demands.    

Equipment or Machines Routinely Used in This Position 

• Computer/Desktop 

• Printers/Scanner 

• Calculator  

• Monitors  

Review Procedures 

• Evaluation after 90 days of employment. 

• Annual Performance Review.