Accounting Administrator

Shift: 1st (9 AM to 5 PM)

Job Summary

• Under general supervision, analyzes, verifies, and reconciles accounts payable records and may perform related duties as required or assigned.
• Plans, organizes, and participates in the accounts payable operational activities using automated financial and procurement systems.
• Analyzes and maintains automated data and implementing policies and procedures that ensure the security and integrity of automated data.
• Coordinates with various departments and maintains records for account payables.
• Reviews final documents in vendor close out packages for accuracy and payment to vendor
• Participates in analysis of accounts payable activities and provides technical advice, as needed.
• Ensures that all PHA and HUD guidelines have been followed in the payment of invoices to vendors and suppliers.
• Maintains absolute confidentiality of...

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

Are you someone who thrives in a dynamic environment and loves wearing multiple hats? City Wide is seeking a combined Accounting & Administrative Assistant to join our team in downtown Milwaukee! This versatile role offers an exciting opportunity to manage both the financial and operational aspects of the business while overseeing the recruitment and onboarding of independent contractors (ICs) for our building...

Join Our Team at Givens!

Since 1957, Givens has been dedicated to delivering exceptional warehouse, distribution, transportation, packing, crating, and air freight services. As we continue to grow rapidly, we're looking for motivated individuals to help us achieve our mission of excellence.

Job Summary: The Accounts Receivable Clerk will be responsible for managing the accounts receivable process, cash application, collections, and customer account maintenance. This role is vital for maintaining cash flow and fostering strong relationships with our clients.

Key Responsibilities:

• Efficiently apply payments to customer accounts. 

·         Maintain accurate and up-to-date customer records in the accounting system.

• Respond to customer inquiries regarding billing and payment issues.
• Assist in preparing reports on accounts...

Requirements

Company Overview:

Join our dynamic team, where innovation and collaboration drive our success. We are a leading company dedicated to delivering exceptional service and products to our clients. As we continue to expand, we are seeking a proactive and detail-oriented Admin Assistant to support our operations.

Position Overview:

This position supports our finance team by performing essential administrative tasks, handling basic accounting functions, and managing day-to-day office operations, including opening and closing the office, coordinating mail, and maintaining office supplies. The ideal candidate will have a background in both administration and accounting, demonstrating excellent organizational skills, attention to detail, and a commitment to keeping our financial and administrative processes running smoothly.

Responsibilities:

Schedule: Monday - Friday, 8:30 am...

Amazing Workplace is excited to announce an opening for an Accounts Administrator / Finance Administrator - US REMOTE. In this role, you will be an integral part of our finance team, responsible for managing financial records, processing transactions, and ensuring compliance with company policies and regulations. You'll play a vital role in maintaining the financial health of our organization by assisting with budgeting, forecasting, and reporting. Your keen attention to detail and strong analytical skills will enable you to effectively manage accounts payable and receivable processes, reconcile bank statements, and support month-end closing activities. This is an excellent opportunity for individuals who thrive in a remote work environment and are looking to contribute to a collaborative team that values integrity, accuracy, and excellence in financial management. Join Amazing Workplace to make an impactful difference in our financial processes and support our mission of...

Are you a detail-oriented administrative professional with experience in insurance billing and a passion for supporting mental health services? Join our team as an Administrative Assistant in a busy mental health practice, where your skills will make a meaningful impact.

Key Responsibilities:

• Process insurance claims, verifying coverage and managing denials.
• Accurately track and follow up on outstanding payments.
• Reconcile payments and ensure timely invoicing.
• Maintain patient accounts and manage billing records.
• Utilize specialized billing software for data entry and reporting.
• Collaborate with the front office team and practice owner to ensure smooth operations.
  
  
  
  

Requirements

Skills & Qualifications:

• Disciplined attention to detail is a must
• Previous experience in insurance billing and accounts receivable, preferably in a healthcare or...

Punch Studio is a leading Home, Gift & Stationery product supplier for thousands of specialty retailers worldwide. We create high quality, beautifully designed and giftable products that bring delight to people's everyday lives and homes. We are a privately held company headquartered in Culver City, CA looking for passionate leaders to join our growing, vibrant team!

ABOUT THE POSITION

Under the general supervision of the Director of Order Management, the Key Account Administrator assists the Key Account Team with daily tasks and account responsibilities ensuring timely shipments and providing knowledgeable sales support. In this collaborative work environment, the incumbent is a true team player and works side-by-side with the key account manager and coordinators to ensure successful order management.

ESSENTIAL JOB FUNCTIONS

• Assists with multiple key accounts by providing administrative support
...

 NFI Parts™ is North America’s most comprehensive organization providing parts, technical publications, training, and support for buses and motor coaches. NFI Parts is the parts division of NFI Group, providing replacement parts for New Flyer® transit buses, MCI® motor coaches, ADL buses, ARBOC® vehicles, as well as the product lines for the acquired NABI and Orion parts businesses. Additionally, NFI Parts has extensive cross references for parts that are common with other bus, coach, and cutaway product lines and has a mature supply base and established relationships with over 1,000 suppliers. Further information is available at www.nfi.parts.com.

POSITION SUMMARY

To work as a member of the Accounts Receivable team for the Parts Organization to execute issues and achieve departmental goals. Responsible for the timely, accurate and efficient daily administration of invoicing, cash posting and collection of accounts.

...

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management.  You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal...

LiveNjoy Residential, a dynamic and thriving real estate property management company, is seeking a detail oriented and well organized staff accountant and office administrator for our corporate office in Plano, TX. The ideal candidate will handle all accounting and financial management and reporting tasks, as well as administrative duties, while providing excellent customer service to residents, vendors, and customers. The candidate should also be capable of multitasking in a fast-paced environment.

Key Responsibilities

Financial & Accounting Tasks:

• Proficiency in accounting software (e.g., QuickBooks, Resman) and Microsoft Office Suite, particularly Excel.
• Strong understanding of GAAP (Generally Accepted Accounting Principles).
• Analytical and problem-solving skills to interpret financial data and provide insights.
• Ability to manage multiple priorities and meet deadlines.
...

Our Company: 
Congo Brands is at the epicenter of where consumer demand meets product development. Through brand partnerships with lead influencers, we are afforded an inside look at what consumers truly desire. Congo Brands is a health and wellness brand that sells supplements, fitness snacks, hydration drinks, energy drinks, and more through e-commerce and retail partnerships. Congo Brands houses some of the world’s most noted brands including Alani Nu, Prime Hydration, and 3D Energy. Congo Brands is on pace to become one of the world’s most noted consumer product companies, with revenue growth increasing exponentially year over year. Congo Brand’s goal is to be the go-to ‘Better for You Brand’ for everything from ready-to-drink beverages, snacks, supplements and more.

The Role:
Congo Brands is seeking a NetSuite Administrator, Finance and Accounting to join the team full-time. The NetSuite Administrator,...

Provides administrative support for the accounting department. Administration and review of monthly receipts related to the corporate purchasing cards; journal entries, account reconciliations, deposits, coding of bills, emails, filing, copies, scanning; and other related functions that are performed daily in support of the accounting department.

Essential Duties:

1.    Exhibits regular and punctual attendance.

2.    Maintains accounting records by data entry, filing, scanning, and other methods.

3.    Administration and review of monthly receipts related to the corporate purchasing cards.

4.    Account reconciliations.

5.    Daily journal entries as needed.

6.    Daily deposits and bank runs.

7.    Performs various clerical duties for the accounting department.

8.    Generates reports, correspondence...

We are looking for a highly organized person who is self-motivated with good cash handling experience, computer knowledge and excellent communication skills.   Must be a team player – enthusiastic and personable  and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.  This job is located at 602 S Ware Blvd Tampa, Fl 33619.

Primary Responsibilities:

• Cash Handling Experience
• Process invoices for payment quickly and efficiently
• Provide overall administrative support to ensure efficient operation of the office
• Check emails frequently and respond timely to customer inquiries
• Communicate and work closely with routing team to ensure order fulfillment
• Greet and assist visitors in a professional and friendly manner
• Maintain open items report 
• Assist with credit card payments...

About NationaLease

A partner company of Corcentric, NationaLease is one of the largest full service truck leasing organizations in North America, with more than 700 service locations throughout the U.S. and Canada, a combined customer fleet of 125,000 tractors, trucks, and trailers, and annual revenue in excess of $4 billion. The company provides comprehensive services for private fleets and transportation service providers and is comprised of 150 independent businesses employing 22,000 people. For more information, please visit www.nationalease.com.

If you are interested in joining a fast-paced, innovative company that offers a competitive salary, great benefits, and the ability to grow within an organization, we encourage you to review the below job...

Biz-Tech Services, Inc. is a leading technology solutions company, dedicated to providing exceptional services to businesses worldwide. We are currently seeking a detail-oriented and organized Accounts Administrator to join our remote team. As an Accounts Administrator, you will play a crucial role in managing our financial operations and ensuring accuracy and efficiency. This is a remote position, allowing you to work from the comfort of your own home while contributing to the financial success of our company.

Responsibilities

• Manage accounts payable and accounts receivable processes.
• Process and reconcile invoices, receipts, and payments.
• Ensure timely and accurate recording of financial transactions.
• Prepare and maintain financial reports and statements.
• Monitor and manage vendor relationships.
• Assist with budgeting and forecasting processes.
• Coordinate with internal teams to resolve any financial...

The individual will be responsible for the day-to-day processing of sales order transactions, inventory tracking, customer invoicing, and accounts receivables for the US and Austrian company.  Secondary responsibilities will also include assisting with accounts payable functions, maintaining customer and vendor files, and assisting with office administration duties. This position will report to the Financial Controller.

Requirements

Base Qualifications:

• Associate/Bachelor’s Degree or equivalent experience 

• Experience with standard office operations and equipment  
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with PC & Mac 
• Strong interpersonal and communications skills
• Customer service oriented
• High attention to detail, organized, punctual, resourceful, flexible
• Ability to work independently,...

The Accounts Payable Admin manages the accounts payable function within the systems we use. This includes making sure bills are received from vendors, routed through systems, approved and paid on time.  This function ensures that the expenses are correctly coded to the right expense account and correct entity. The organization consists of a few entities that roll to consolidated reporting.

Responsibilities:

• Processing incoming invoices from suppliers through a portal and/or sourcing them from the vendors including correctly coding the expense. 
• Checking, recording, tracking invoices.
• Daily download and upload from one system to another to process invoices. 
• Ensuring daily coding and processing and organizing weekly approval and payments. 
• Handle new vendor set up.
• Ensure W-9’s are tracked. 
• Ensure 1099 reporting is in place. 
• Work with a team to ensure checks &...

NFI Parts™ is North America’s most comprehensive organization providing parts, technical publications, training, and support for buses and motor coaches. NFI Parts is the parts division of NFI Group, providing replacement parts for New Flyer® transit buses, MCI® motor coaches, ADL buses, ARBOC® vehicles, as well as the product lines for the acquired NABI and Orion parts businesses. Additionally, NFI Parts has extensive cross references for parts that are common with other bus, coach, and cutaway product lines and has a mature supply base and established relationships with over 1,000 suppliers. Further information is available at www.nfi.parts.com.

POSITION SUMMARY

To work as a member of the Accounts Receivable team for the Parts Organization to execute issues and achieve departmental goals. Responsible for the timely, accurate and efficient daily administration of invoicing, cash posting and collection of...

• Resolves technical requests from self-service tickets in support of internal and/or outside customers.
• Creates, deletes, and modifies customer accounts.
• Maintains and updates records and tracking databases.
• Alerts management to recurring problems and patterns.
• Candidate must be a team player and must have the ability to adapt in a dynamic, fast-paced environment.
• Must be able to multi-task and possess good communication and customer service skills.

Schedule: Monday through Friday 9am - 5pm OR 10am to 6pm

Training will be Monday through Friday 7am to 3pm

Requirements

TS/SCI with poly required

• High School or GED and 10 years of experience.
• A Bachelor of Science may be substituted for 5 years of experience
• Microsoft Office Suite
• System Administration

One of the Following Certifications...

As Operations/Accounts Administrator you will be primarily responsible for the accurate and timely organization of documentation and recording of transactions, within shipping and receiving, sales order generation, job costing, inventory, fleet management, and any other administrative tasks. This position will also serve as the Customer Service Administrator back up for the local Memphis, TN business.

Responsibilities:

• Perform general administrative duties such as data entry, filing, and document management
• Works within the company’s ERP System (Sage 100) to complete data entry and transactions. Tracks and records key metrics within the company used to track the efficiency of the Business.
• Provides timely and accurate information in regard to customer order status and product requests.
• Processes customer orders/changes/returns according to...

Blew & Associates, P.A. is a highly regarded national firm specializing in land surveying, engineering, and environmental services. With an impressive track record spanning over 130 years in the industry, we are currently seeking a talented Accounting Administrator to join our dynamic Accounting team. The position will be based at our corporate headquarters in Fayetteville, AR.

Responsibilities

• Process expense reports using SAP Concur software, ensuring all expenses are properly coded and approved.
• Follow up with employees to obtain required details/documentation for expense reports.
• Update and maintain records of all company expenditures, including company credit cards and employee reimbursements.
• Monitor and enforce compliance with the company’s credit card policies and procedures.
• Perform light Accounts Payable tasks, including invoice entry, payment processing, and vendor management.
• Perform light...

Highways & Skyways of NC is a leading trucking company based in Greensboro, North Carolina, managing a fleet of approximately 60 trucks. We are committed to providing top-notch trucking services and ensuring the safety and efficiency of our operations. Our mission is to deliver excellence in transportation solutions while maintaining a customer-focused approach.

The Accounting Billing Clerk will provide vital support to the Accounts Payable and Receivable Department. This role is responsible for a variety of accounting duties including billing, invoicing, filing, collections, and general administrative support to ensure smooth and efficient departmental operations.

Requirements

Key Responsibilities:

• Billing and Invoicing:
• Prepare, audit and submit various billing statements and invoices for all divisions.
• Process standard, summary and consolidated...

Blew & Associates, P.A. is a highly regarded national firm specializing in land surveying, engineering, and environmental services. With an impressive track record spanning over 130 years in the industry, we are currently seeking a talented Accounting Administrator to join our dynamic Accounts Receivable team. The position will be based at our corporate headquarters in Fayetteville, AR.

Responsibilities

• Managing customer accounts.
• Utilizing a billing system to generate invoices.
• Collecting payments from customers.
• Timely posting of receipts.
• Ensuring revenue is secured.
• Performing account reconciliations to guarantee accuracy.
• Resolving customer disputes related to billing.
• Following up with customers regarding overdue payments.
• Maintaining detailed records of payments and account statuses.
• Conducting periodic audits of all receipts to ensure accounting accuracy.
...

• Resolves technical requests from self-service tickets in support of internal and/or outside customers.
• Creates, deletes, and modifies customer accounts.
• Maintains and updates records and tracking databases.
• Alerts management to recurring problems and patterns.
• Candidate must be a team player and must have the ability to adapt in a dynamic, fast-paced environment.
• Must be able to multi-task and possess good communication and customer service skills.

Schedule Options:

• Sunday – Thursday 2pm-10pm or 3pm-11pm
• Tuesday - Saturday 2pm-10pm/3pm-11pm/4pm-12am

Requirements

TS/SCI with poly required

• 10 years of related experience and a Bachelor of Science
• 5 years of additional experience may be substituted for a degree
• Customer Service Data Entry
• Microsoft Office
• Windows
• Active Directory desired
...

Maumee Supply is a family-owned plumbing, heating, and industrial distributor that is known for its bottom to top knowledge and service in the industry. We pride ourselves on being Complete, Correct, On-Time, and Knowledgeable.

We have beliefs that shape our actions:

1. Get it done for the customer.

We will go to great lengths to get a product, expedite a delivery, and ensure that the customer's job is only improved by working with us.

2. Caring.

We care about each other. We care about our community. We care about our beliefs and faith. We care about our health and the health of all of our team.

3. Commitment.

We always do what we say we're going to do in order to build trust with our customers and with each other.

4. Fun Family Atmosphere.

We work hard, but that doesn't mean we can't have fun! Ice cream sundaes, paper airplane contests off the top...

This is a position with San Diego Regional Policy and Innovation Center (SDRPIC.) Learn more about the work and impact of SDRPIC and our team at sdrpic.org/

At San Diego Regional Policy and Innovation Center, we value our diverse and experienced staff who are committed to our mission of helping solve the San Diego region’s biggest problems by conducting research and policy analysis. We strive to be an employer of choice, offering a competitive compensation and benefits package, and a professional and vibrant work environment for those who have a passion for our mission.

We are seeking an Accounts Payable Administrator to join our Finance and Accounting team. This position will be a vital contributor to SDRPIC operations and coordinate and process all accounts payable functions while providing administrative support. The selected candidate will be cross trained in the accounting department to learn other components of the accounting function. The Administrator...

WASHINGTON STATE LEGISLATIVE EVALUATION AND ACCOUNTABILITY PROGRAM (LEAP)

106 11th Avenue SW, Suite 2300, Olympia, WA/ Phone: (360) 786-6111, email: LEAP@leg.wa.gov

Exempt Position Recruitment Announcement

JOB TITLE: Administrator

LOCATION: Olympia, WA

SALARY: $134,472 to $233,064 annually

CLOSES: May 17, 2024. Please be aware that the LEAP Committee reserves the right and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Candidate evaluation will be ongoing and it will be to the applicant's advantage to submit materials as soon as possible.

THE OPPORTUNITY:

The Administrator is the non-partisan chief executive officer for the Legislative Evaluation and Accountability Program (LEAP) Committee, a legislative branch agency reporting to a bicameral...

Are you ready to make a significant impact on our client's finance team? We are on the lookout for a dynamic individual to join us as an Accounts Receivable/Contracts Administrator. In this pivotal role, you will be responsible for efficiently managing our contractual obligations and accounts receivable operations. Your expertise will play a crucial role in achieving excellence in contract execution, seamless invoicing processes, and timely payment handling. By contributing to our financial health and ensuring compliance with legal standards, you will play a vital role in our success.

What a day in the life looks like:

• Manage the complete lifecycle of contracts, from drafting to negotiating, reviewing, and executing agreements, ensuring they meet company policies and legal requirements.
• Maintain meticulous contract documentation, tracking all correspondence, changes, and amendments.
• Oversee contract compliance, addressing...

Our Company

Congo Brands is at the epicenter of where consumer demand meets product development. Through brand partnerships with lead influencers, we are afforded an inside look at what consumers truly desire. E-commerce becomes the laboratory for consumer feedback and serves as a data pool for future retail endeavours.

Congo Brands is a health and wellness brand that sells supplements, fitness snacks, hydration drinks, energy drinks, and more through ecommerce and retail partnerships. Congo Brands houses some of the World’s most noted brands including Alani Nu, Prime Hydration, Prime Energy, and 3D Energy only to include more in the coming years. Congo Brands is on pace to become one of the World’s most noted consumer product brand companies, with revenue growth increasing exponentially year over year. Congo Brand’s goal is to be the go-to ‘Better for You Brand’ for everything from nutritional supplements, energy drinks, snacks and much...

Phillips Corporation, a global supplier of manufacturing technology products and services, is seeking a dedicated and talented individual to join our team as an Administrative Accounting Specialist. Phillips Corporation's fastest growing division is looking for an office administrator/accountant at our newest training center in Mooresville NC. In this role, you will be responsible for assisting with a variety of daily office needs. From accounts payable to preparing training material. This role is vital to help make sure everything at our training facility runs smoothly.

A successful candidate will have at least 3 years AP/AR experience and intermediate Excel skills. Experience working in Dynamics365 or other enterprise accounting system a plus. The ability to multi-task and work independently in an office environment. If you love to provide world class customer service in a fast-paced environment, and have strong computer skills with MS Office, Excel and CRM software,...