Accounting & Administrative Assistant

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management.  You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with our Operations team to ensure compliance with financial policies and procedures, and support IC audits.   

This position is based in downtown Milwaukee with expectations to work in the office 5 days per week full-time.

What you will do...

• Maintain contract information in CRM
• Process orders and manage documentation for invoices, purchase orders, and supplies
• Manage cash receipts and enter them into accounting software
• Review, code and process vendor invoices for payment
• Ensure compliance with internal controls and accounting policies
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor records and perform periodic audits of data to ensure regulatory compliance
• Manage independent contractor invoices and compliance
• Respond to and resolve inquiries from vendors internal & external sources
• Generate financial reports for management team
• Perform other administrative and office management duties as assigned

You are the Superstar we are looking for if you...

• Have a passion for building strong client and vendor relationships and creating an exceptional customer experience
• Are a self-starter and confident in your instincts- you are not afraid to tackle a challenge, even if it’s new

• Are flexible and resilient when faced with rapid-fire demands on your attention
• Are proactive, forward-thinking and have the ability to “think on your feet”
• Can juggle multiple priorities, excel at being organized and are able to work under tight deadlines
• Aren’t afraid to voice your opinion to make something better
• Solve problems proactively

Requirements

• 1+ years of accounting, collections or related experience or education
• Strong understanding and application of basic accounting rules
• Proficient in accounting software
• Strong attention to detail and follow up/ through
• Excellent verbal and strong written communication skills.
• Proficient in Microsoft Office and knowledge of CRM database.
• Associates Degree in Accounting, preferred

Benefits

City Wide Facility Solutions offers:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k) with company match
• 15 Days PTO (Paid Time Off)
• Holiday Pay
• Family Leave
• Training & Development
• Wellness Resource