Property Staff Accountant & Office Administrator

LiveNjoy Residential, a dynamic and thriving real estate property management company, is seeking a detail oriented and well organized staff accountant and office administrator for our corporate office in Plano, TX. The ideal candidate will handle all accounting and financial management and reporting tasks, as well as administrative duties, while providing excellent customer service to residents, vendors, and customers. The candidate should also be capable of multitasking in a fast-paced environment.

Key Responsibilities

Financial & Accounting Tasks:

• Proficiency in accounting software (e.g., QuickBooks, Resman) and Microsoft Office Suite, particularly Excel.
• Strong understanding of GAAP (Generally Accepted Accounting Principles).
• Analytical and problem-solving skills to interpret financial data and provide insights.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for explaining complex financial information to non-financial stakeholders.
• Produce monthly bank reconciliations, review and update monthly P&L statements.
• Attention to detail to ensure accuracy in financial reporting and compliance.
• Ability to work both independently and as part of a team.
• Process payments, including cash, checks, and electronic transactions.
• Assist with invoicing and tracking of accounts payable and receivable.
• Assisting in the preparation of tax returns, investor and lender reporting.

Office Administration:

• Manage and organize office files, records, and documentation.
• Prepare and process correspondence, and reports.
• Schedule and coordinate meetings, appointments, and property viewings.
• Answer phone calls, emails, and in-person inquiries; provide information or direct inquiries to appropriate staff.
• Maintain office supplies and equipment; order replacements as needed.
• Ensure the office environment is clean and organized.
• Assist with preparing and distributing internal and external communications.

Compliance and Documentation:

• Ensure all activities comply with company policies and procedures, as well as local, state, and federal regulations.
• Assist with preparing documentation for audits and regulatory inspections.
• Prepare financial reports and summaries as needed.

Customer Service:

• Greet and assist visitors, residents, and prospective tenants.
• Understand and report tenant issues and concerns in a professional and timely manner.
• Provide relevant company information as needed to all stakeholders and represent LiveNjoy Residential professionally at all times.

Requirements

Education and Experience:

• High school diploma or equivalent required; associate’s degree or higher in business administration, property management, or a related field preferred.
• Proven experience in an accountant & office administrator role, preferably in property management or real estate.

Skills and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with property management software (e.g., Resman, Yardi, AppFolio) is a plus.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and attention to detail.

Personal Attributes:

• Attention to Detail: Someone who can handle the fine details you may not always focus on, ensuring financial accuracy and compliance.
• Dependability: You need someone reliable who can follow through on tasks without much oversight, helping you focus on higher-level tasks.
• Organizational Skills: A person who can create and maintain systems and structure to complement your creative and visionary energy.
• Analytical Thinking: As you're results-oriented, an accountant/admin who can provide insights and data-backed analysis will help you make informed decisions quickly.
• Proactivity: Since you're likely busy with innovation and strategy, someone who can anticipate needs and act without waiting for direction will complement your leadership style.
• Process-Oriented: A secondary Mechanic profile suggests you value optimization, so a process-oriented person who can streamline administrative and financial tasks would fit well.

Character Traits:

• Integrity: As they will handle sensitive financial information, it’s essential that they are trustworthy and ethical.
• Adaptability: Given your innovative approach, they need to be flexible and able to adjust to changing priorities or evolving projects.
• Accountability: They must take ownership of their work, ensuring that tasks are completed on time and accurately.
• Patience: Working alongside someone with a strong creative and results-driven focus may mean dealing with rapid changes or new directions. They’ll need patience in executing evolving plans.
• Empathy: A staff member who can understand team dynamics and communicate effectively, especially when things get fast-paced, will help foster a positive work environment.

Skills:

• Financial Acumen: Strong knowledge of accounting principles, financial reporting, and property management accounting systems is key.
• Time Management: With your focus on results, the ability to prioritize and meet deadlines without constant supervision is critical.
• Communication Skills: They should be able to communicate financial data clearly and concisely to non-financial stakeholders, including you.
• Technology Proficiency: Familiarity with accounting software, spreadsheets, and property management platforms will enable them to work efficiently.
• Multitasking: The ability to juggle multiple tasks, including admin duties and accounting, will allow them to stay on top of their workload in a fast-paced environment.

Attitude:

• Proactive Mindset: Anticipates needs and brings solutions.
• Growth-Oriented: Seeks continuous improvement, both personally and professionally.
• Problem-Solving Approach: Approaches challenges with a solution-driven mindset, especially when dealing with financial discrepancies or operational issues.
• Team Player: Values collaboration and a willingness to support the broader team when needed.
• Calm Under Pressure: Remains composed under pressure and during busy periods when deadlines are tight while focused on delivering results.
• Honest & Ethical: Maintains integrity and accountability for all actions.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Ability to lift and carry items up to 10 pounds (e.g., office supplies, files).

Additional Information:

• Work Schedule: Regular 40 hour work week; We are open to 6 hours/day, 30 hours per week too
• Compensation: $30/hour