Accounts Payable Administrator

The Accounts Payable Admin manages the accounts payable function within the systems we use. This includes making sure bills are received from vendors, routed through systems, approved and paid on time.  This function ensures that the expenses are correctly coded to the right expense account and correct entity. The organization consists of a few entities that roll to consolidated reporting.

Responsibilities:

• Processing incoming invoices from suppliers through a portal and/or sourcing them from the vendors including correctly coding the expense. 
• Checking, recording, tracking invoices.
• Daily download and upload from one system to another to process invoices. 
• Ensuring daily coding and processing and organizing weekly approval and payments. 
• Handle new vendor set up.
• Ensure W-9’s are tracked. 
• Ensure 1099 reporting is in place. 
• Work with a team to ensure checks & balances are in place. 
• Work to drive continuous improvement.
• Special assignments as needed. 
• Review and approve Purchase orders, match them up with invoices received
• Reach out to vendors for outstanding balance statements at month end

Requirements

• Strong verbal and written communication skills.
• Ability to process vendor invoices accurately and timely. 
• Familiar with foreign currency to USD exchange rates. 
• Ability to reconcile and research vendor statements.
• Ability to multitask, meet deadlines and work under pressure. 
• Good working knowledge of excel and google sheets, that includes VLOOKUP calculations. 
• 2- or 4-year degree in accounting or business.
• 2 to 6 years of direct work experience strongly preferred in accounts payable function. 
• Experience in Sage Intacct Preferred
• Experience in AvidxChange software Preferred

Benefits

Medical, Dental, Vision Benefits

Responsible/Flex PTO

401K + Match

Employee Sleep Program