Accounts Payable Administrator

Shift: 1st (9 AM to 5 PM)

Job Summary

• Under general supervision, analyzes, verifies, and reconciles accounts payable records and may perform related duties as required or assigned.
• Plans, organizes, and participates in the accounts payable operational activities using automated financial and procurement systems.
• Analyzes and maintains automated data and implementing policies and procedures that ensure the security and integrity of automated data.
• Coordinates with various departments and maintains records for account payables.
• Reviews final documents in vendor close out packages for accuracy and payment to vendor
• Participates in analysis of accounts payable activities and provides technical advice, as needed.
• Ensures that all PHA and HUD guidelines have been followed in the payment of invoices to vendors and suppliers.
• Maintains absolute confidentiality of...

The individual will be responsible for the day-to-day processing of sales order transactions, inventory tracking, customer invoicing, and accounts receivables for the US and Austrian company.  Secondary responsibilities will also include assisting with accounts payable functions, maintaining customer and vendor files, and assisting with office administration duties. This position will report to the Financial Controller.

Requirements

Base Qualifications:

• Associate/Bachelor’s Degree or equivalent experience 

• Experience with standard office operations and equipment  
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with PC & Mac 
• Strong interpersonal and communications skills
• Customer service oriented
• High attention to detail, organized, punctual, resourceful, flexible
• Ability to work independently,...

The Accounts Payable Admin manages the accounts payable function within the systems we use. This includes making sure bills are received from vendors, routed through systems, approved and paid on time.  This function ensures that the expenses are correctly coded to the right expense account and correct entity. The organization consists of a few entities that roll to consolidated reporting.

Responsibilities:

• Processing incoming invoices from suppliers through a portal and/or sourcing them from the vendors including correctly coding the expense. 
• Checking, recording, tracking invoices.
• Daily download and upload from one system to another to process invoices. 
• Ensuring daily coding and processing and organizing weekly approval and payments. 
• Handle new vendor set up.
• Ensure W-9’s are tracked. 
• Ensure 1099 reporting is in place. 
• Work with a team to ensure checks &...

This is a position with San Diego Regional Policy and Innovation Center (SDRPIC.) Learn more about the work and impact of SDRPIC and our team at sdrpic.org/

At San Diego Regional Policy and Innovation Center, we value our diverse and experienced staff who are committed to our mission of helping solve the San Diego region’s biggest problems by conducting research and policy analysis. We strive to be an employer of choice, offering a competitive compensation and benefits package, and a professional and vibrant work environment for those who have a passion for our mission.

We are seeking an Accounts Payable Administrator to join our Finance and Accounting team. This position will be a vital contributor to SDRPIC operations and coordinate and process all accounts payable functions while providing administrative support. The selected candidate will be cross trained in the accounting department to learn other components of the accounting function. The Administrator...