Administrative Assistant in Texas

Reporting directly to the CEO the Executive Administrative Assistant will support the CEO and other executives managing schedules, coordinating meetings, maintain records, facilitating project completions, completing reports, preparing presentations, drafting correspondence and maintaining files and databases. The role ensures that medical personnel or non-medical staff, all practitioners are assessed and credentialed. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties include but are not limited to:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed...

National Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a Admin Assistant for our location in Houston, TX 77032.

This may be the perfect job for you if you are in search of a temp-to-hire position that could lead to a long-lasting career.

Job Responsibilities:

Dispatch and monitor drivers activity, handle drivers and customers phone calls, prepare one and two-day paperwork. Update entry systematically in regards to truck activity and warehouse activity.

Schedule:

Tuesday-Saturday

7:00A.M. - 3:30P.M.

Starting Hourly Pay Rate:

$15.00/Hr.

**Weekly pay**

Requirements:

-Must be authorize to lawfully work in the US.

-Being Bilingual is a plus (English and...

Bane Machinery has an immediate need for a reliable, experienced front office Administrative Assistant. This role is responsible for greeting walk in customers, answering the phone, performing data entry and supporting various managers. The ideal candidate will be competent in prioritizing and working with little supervision. They will be friendly, self-motivated, and trustworthy. The office administrator ensures smooth running of our company office and contributes in driving excellent customer service.

Responsibilities

• Answering phone calls, taking messages, and transferring calls as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Managing schedules for shared calendar
• Assist in the preparation, completion, editing, and formatting of Word and Excel files for the Sales, Rental, Service, Parts and Accounting departments as...

At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results.

We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!

We have a current opening for an Administrative Assistant at our corporate office in Dallas, TX.

Success in the position is achieved through the following duties & responsibilities:

Manage Front Desk

• Answer phones and transfer callers to the appropriate Royal employee.
• Greet visitors and direct them to the correct personnel while following safety protocol.
• Open and date stamp all general...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other...

Guardian Angel Research Center is seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for managing office tasks, providing support to staff, and ensuring efficient operations within the organization.

Key responsibilities include scheduling appointments, maintaining records, and managing correspondence. The Administrative Assistant will also assist with various administrative projects as needed.

We value a positive attitude, excellent communication skills, and the ability to work collaboratively in a team environment.

Requirements

Qualifications

• High school diploma or equivalent; additional education or certification in administration is a plus.
• Proven experience as an administrative assistant or in a related field.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other...

At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results.

We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!

We have a current opening for a Front Desk Administrator at our corporate office in Dallas, TX.

Success in the position is achieved through the following duties & responsibilities:

Manage Front Desk

• Answer phones and transfer callers to the appropriate Royal employee.
• Greet visitors and direct them to the correct personnel while following safety protocol.
• Open and date stamp all general...

Brydl Contracting with locations in Texas, North Carolina, Georgia, and Florida, is a growing Pavement Marking Company with Career Advancement Opportunities. Brydl Contracting is seeking an Administrative Assistant to become part of our Office Team and to share our Core Values of increasing road safety for the traveling public and delivering the highest level of precision and excellence.

The Administrative Assistant will be responsible for providing administrative support to the division by supporting payroll, accounts payable and receivable, credit cards and clerical aspects. This role requires strong attention to detail, excellent communication and organizational skills, and the ability to work in a fast-paced environment while handling multiple priorities.

Job Summary:

The Administrative Assistant will be responsible for providing administrative support to the division by supporting payroll, accounts payable...

Healing Hands Pediatrics is seeking a detail-oriented and organized Data Entry Clerk/Administrative Assistant to become a valuable member of our administrative team. In this role, you will be responsible for accurately entering and maintaining patient data and assisting with various administrative tasks that support our operations. This position is crucial to ensuring that our patient records are up-to-date and our office runs smoothly. The ideal candidate should possess strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively. Join us in our mission to provide high-quality pediatric care by ensuring our administrative processes are efficient and effective.

Responsibilities

• Accurately enter and update patient information in our electronic health record system.
• Assist with scheduling appointments and managing the calendar for medical staff.
• Prepare and maintain various reports and...

Job Summary:

The Finance Administrator will be responsible for providing administrative support to the division by managing accounts payable and receivable, ensuring accurate financial records, and maintaining compliance with financial policies and procedures. This role requires strong attention to detail, excellent communication and organizational skills, and the ability to work in a fast-paced environment while handling multiple priorities.

Requirements

Key Responsibilities:

• Process invoices, purchase orders, and expense reports with accuracy and in a timely manner.
• Manage accounts payable and receivable transactions, ensuring prompt follow-up on outstanding balances.
• Reconcile monthly statements and resolve any discrepancies with vendors and clients.
• Maintain organized and accurate financial records, including data entry of financial transactions.
• Assist...

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

The Administrative Assistant will greet and direct building visitors, assist with building maintenance/management, and provide administrative support across the organization. This role is responsible for opening the building by 9AM each morning, so a consistent, on-site work...

Job description

Job title: Administrative Assistant

We are currently seeking an organized and detail-oriented individual to join our team as an Administration professional. In this role, you will play a vital part in ensuring the smooth and efficient operation of our office to best serve our customers. You will have the opportunity to work in a collaborative environment and contribute to the overall success of our company. If you thrive in a fast-paced environment and have excellent organizational and communication skills, we would love to hear from you.

Responsibilities

Provide administrative support to the team.

Assist with the preparation of documents and reports.

Maintain and organize office files, both physical and digital, ensuring easy accessibility for all team members.

Collaborate with other departments to coordinate and execute various projects.

Managing correspondence, including...

DATAMARK, Inc. is currently seeking a proactive and detail-oriented Office Services Professional to join our team. As a leading provider of business process outsourcing solutions, DATAMARK assists organizations in managing their operations effectively and efficiently. The Office Services Professional will play a multifaceted role in supporting the organizational needs of the office while ensuring a smooth and efficient working environment.

In this position, the Office Services Professional is an extension of the Corporate office and is responsible for developing and executing a variety of administrative functions, systems, and internal communication strategies in support of business goals and culture with a high degree of professionalism and confidentiality. Manages the coordination, supervision, and completion of special projects and events.

Salary for this role $48,000

Responsibilities

• Assists in the planning and execution of various...

Stage 3 Separation is a dynamic and innovative company dedicated to providing efficient and environmentally friendly solids control solutions.  We are seeking a highly organized and proactive Administrative Assistant to join our team and ensure our office operations run smoothly.

Position Overview: Our Administrative Assistant will be responsible for overseeing the day-to-day administrative duties of our headquarters office, including ordering supplies and lunches, and greeting visitors.  The ideal candidate will have exceptional organizational skills, a friendly customer services attitude and a proactive approach to everything relating to administration. This position will work Monday through Friday - 8:30am - 5:00pm and will report to the Executive VP of Administration.

Essential Functions:

• Oversee and coordinate office activities and operations to ensure efficiency and...

prosource.it is a global IT Managed Service provider working with Medium to Enterprise level, global clients and looking for an Administrative / Personal Assistant who is interested in joining a global, enterprise level team who are delivering technical solutions to our internal business partners to drive processes and meet business requirements.

We understand that we need exceptional talent to accomplish our mission - therefore we place great emphasis on the people component of IT, and we strive constantly to attract, develop, and retain the best people. We cultivate an ethos and environment within which our people are focused, nurtured, and continually challenged to develop and improve their competencies in a fun and rewarding culture. 

OVERVIEW:

We are looking to hire a skilled Administrative / Personal Assistant to join an...

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide...

The individual in this position is responsible for supporting the Vice President of School Marketing with a wide range of administrative and executive support related tasks in a timely manner and with high performance standards.  Able to translate requests and requirements into achievable goals and manage the process through which these objectives are met.

Requirements

Knowledge:

Execution, Administration, And Coordination of Activities

• Monitor calendar and schedule calls, meetings, and flow of communication
• Plan and coordinate special projects for vice president as requested
• Maintain accountability and accept responsibility for daily activities reporting to vice president on status of all activities, requests, and open items.

Communication and Information Management

• Review incoming tasks and actions from the team to ensure...

Are you looking for an administrative position where you can showcase your customer service and organization skills? City Wide has an immediate opening for a bilingual Front Office Administrative Assistant to join our team.

This position will maintain good order in the office, with duties including organizing paper and digital processes, maintaining our Independent Contractor compliance program, contacting accounts receivable, and various other administrative duties.

Essential duties:

• Answer and route calls
• Maintain the Independent Contractor program
• Manage office equipment and supplies
• New employee onboarding
• Cash receipts and contacting accounts receivable
• Other duties as necessary
• Schedule, Monday-Friday, 8am-4:30pm

Requirements

• Must be bilingual (English / Spanish)
• Associates Degree or equivalent work experience
...

Company Description

CTSI has been an employer of choice in the Lubbock area since 1985, and our Mission and Values say it all: exceptional quality, high integrity, close relationships and understanding, personal growth and team spirit are among some of the reasons why our employees love working here!

For Our Clients: At CTSI, our mission is to improve our clients' lives and business success by providing integrated solutions and professional services to meet their technological and organizational needs. We pride ourselves on providing quality IT solutions with a strong emphasis on customer service.

For Our Employees: CTSI provides a quality of life which is second-to-none. Hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance.

Requirements

Job Description - Administrative and Accounting Assistant Duties

The...

The Project Coordinator/Admin Assistant supports project management, organized documentation, coordination, and planning, and ensures smooth project communications from start to finish. The Project Coordinator works closely with various teams across the company including estimating, project managers, general foremen, and vendors. 

Essential Functions, Duties, and Responsibilities 

Tasks may include, but are not limited to, the following: 

• Creates jobs and maintains project documentation. 
• Process and track submittal packages through approval.
• Maintain organized filing systems for easy access to project information. 
• Order blueprints and ensure timely distribution.  
• Track materials and coordinate procurement activities.  
• Apply for and purchase permits as required for projects.  
• Maintain permits for all projects and...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide...

Charger logistics Inc. is a world- class asset-based carrier with locations across North America. With over 20 years of experience providing the best logistics solutions, Charger logistics has transformed into a world-class transport provider and continue to grow.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are currently expanding and looking to add a motivated individual to our team based out of our Laredo, TX, US

Responsibilities:

• Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
• Assist and advise drivers on company information
• Conduct new drivers induction, assisting drivers to get onboard and to maintain DQ files, audit reports and renewals of driver...

Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 

Responsibilities

• Visit provider offices to assist with Medical Record transfers
• Work with the Clinical Consultants to identify practice workflows and areas of opportunity
• Coordinate with practices to run reports out of the...

Provides administrative support for the accounting department. Administration and review of monthly receipts related to the corporate purchasing cards; journal entries, account reconciliations, deposits, coding of bills, emails, filing, copies, scanning; and other related functions that are performed daily in support of the accounting department.

Essential Duties:

1.    Exhibits regular and punctual attendance.

2.    Maintains accounting records by data entry, filing, scanning, and other methods.

3.    Administration and review of monthly receipts related to the corporate purchasing cards.

4.    Account reconciliations.

5.    Daily journal entries as needed.

6.    Daily deposits and bank runs.

7.    Performs various clerical duties for the accounting department.

8.    Generates reports, correspondence...

Firetrol Protection Systems is a leading provider of fire protection and life safety services. We are currently seeking a Corporate Administrative Assistant to join our team and support our corporate safety team at our North Houston office..

Responsibilities include, but are not limited to:

• Fleet GPS Tracking System
• Monitor vehicle GPS connectivity and status reports to ensure all fleet tracking systems are operational.
• Generate Driver Scorecards and escalate issues to responsible team members.
• Assemble and distribute Vehicle Safety Packets 
• Safety Training Records
• Coordinate safety onboarding requirements with new hires and their managers.
• Assist safety team with preparation for face-to-face training classes
• Track data for safety training, update completion records, generate certificates, and provide reports to Corporate Safety team
• Monitor and coordinate State...