Administrative Assistant

Stage 3 Separation is a dynamic and innovative company dedicated to providing efficient and environmentally friendly solids control solutions.  We are seeking a highly organized and proactive Administrative Assistant to join our team and ensure our office operations run smoothly.

Position Overview: Our Administrative Assistant will be responsible for overseeing the day-to-day administrative duties of our headquarters office, including ordering supplies and lunches, and greeting visitors.  The ideal candidate will have exceptional organizational skills, a friendly customer services attitude and a proactive approach to everything relating to administration. This position will work Monday through Friday - 8:30am - 5:00pm and will report to the Executive VP of Administration.

Essential Functions:

• Oversee and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Greet visitors and answer main door.
• Manage office supplies inventory, order new supplies as needed, and ensure timely distribution.
• Maintain a clean and organized office environment, including shared areas, conference rooms, lunchroom and shared open areas.
• Serve as the primary point of contact for office-related inquiries and issues.
• Ensure proper maintenance of office equipment, coordinating repairs when necessary.
• Assist with team events, meetings, parties, and office-wide communication, when required.
• Foster a positive and collaborative work environment.
• Answering main phone line and distribute calls as necessary.
• Handle and retrieve company mail, distributing to proper recipient and forward company mail and special correspondence (couriers) as needed.
• Will be required to run errands, when required.

Requirements

• ·       Strong organization skills.
• ·       Excellent communication skills and phone etiquette.
• ·       Ability to handle confidential information with discretion.
• ·       Ability to prioritize tasks effectively.
• ·       Computer literate with knowledge of Microsoft Office Suite and Outlook.
• ·       Typing speed and accuracy.
• ·       Must be able to communicate and correspond fluently in English, at a professional level.

Minimum Required Education, Credentials, Licenses and Experience:

• 3+ years of administrative assistant experience, working in a professional office environment, is required.
• GED, required.
• Valid Texas Driver's License.
• Spanish speaking, preferred.
• Proficiency in office software, Microsoft Office Suite and Outlook, required.

Benefits

• Dental Insurance
• Vision Insurance
• Additional Life Insurance
• Short Term Disability
• Long Term Disability
• 401(K)
• Paid Time Off