Corporate Administrative Assistant

DATAMARK, Inc. is currently seeking a proactive and detail-oriented Office Services Professional to join our team. As a leading provider of business process outsourcing solutions, DATAMARK assists organizations in managing their operations effectively and efficiently. The Office Services Professional will play a multifaceted role in supporting the organizational needs of the office while ensuring a smooth and efficient working environment.

In this position, the Office Services Professional is an extension of the Corporate office and is responsible for developing and executing a variety of administrative functions, systems, and internal communication strategies in support of business goals and culture with a high degree of professionalism and confidentiality. Manages the coordination, supervision, and completion of special projects and events.

Salary for this role $48,000

Responsibilities

• Assists in the planning and execution of various Corporate-sponsored events including Corporate office, Annual, Semi-Annual, and Quarterly events
• Supports the administration of the Company Documentation system infrastructure located on the Company Intranet Portal (The Source) along with internal workflows associated with the Intranet portal
• Creates and maintains standards to ensure quality control of the content on the Intranet, provides user end training, and works closely with subject matters experts to understand and support internal communication needs
• Develop content and communications in alignment with company initiatives, projects, etc., and distribute to internal stakeholders (employees) via the Intranet
• Identify opportunities and implement solutions that drive usage, streamline processes, and facilitate communications, including developing goals and strategies for future content growth
• Parking Management – Enroll, discontinue, and validate parking for Corporate office guests and visitors
• Manage badges and entry into the Corporate Office – Coordinate, and audit, provide loaner badges
• Supply Orders – Manage the supply inventory for the third and fourth floors of the Corporate office and place supplies out where needed for use
• Fire Warden Duties – Select fire wardens and communicate with property management when fire drills are taking place
• Office Maintenance – Provide general office maintenance and cleanliness of the office including microwave, kitchen, fridge, and eating areas for the 4th floor, and assign and oversee representative for the 3rd floor
• Receive and direct guests to the corporate office
• Manage packages and deliveries of packages
• Submit Office Maintenance work orders and track progress
• Oversee facilities maintenance schedule for the corporate office as well as track facilities management schedules for other Company sites
• Other duties as assigned

Requirements

• Bachelor's degree in Business; administrative experience with increasing responsibility and measurable accountability instead of degree
• At least two years of experience in a highly organized environment
• At least one year in CRM solutions
• At least two years of experience in event planning. (preferred)
• High level of confidentiality, discretion, integrity, and reliability
• Highly organized and experienced at successfully multi-tasking with the ability to sort and manage a broad array of information into a coherent structure
• Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
• Demonstrated ability to write clear, concise, conversational, grammatically correct documents
• Proficient technical skills to learn and use other applications and tools
• High attention to detail and problem solving with a keen sense of creative thinking
• High level of proficiency with MS Office suite
• Working knowledge in a current version of Adobe Creative Suite software; familiar with other design, web and multimedia software and applications
• Good collaboration skills, applied successfully within team as well as with other areas
• Self-motivated with the ability to complete projects in a timely manner
• Strong interpersonal and customer service skills with a history of building productive relationships
• Ability to work independently with general and minimal supervision

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• $48,000